Kirkbymoorside Town Council

Issued on 15 May for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. Welcome
2. To receive Declarations of Interest in items on the agenda.
3. To elect the Town Mayor for the coming year.
4. To record the Declaration of Office of the Town Mayor.
5. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
6. To give a vote of thanks to Councillor Dowie for her work during the year 2011-2012.
7. To give a vote of thanks to resigned Councillor Alexander for his contribution to the work of the council.
8. To elect the Deputy Town Mayor for the coming year.
9. To receive apologies for absence.
10. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
11. To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
    1. Internal Control - Councillors Audit
    2. Planning Committee
    3. Manor Vale Management Committee
    4. Play Areas Committee
    5. Finance Committee
    6. Staffing Committee
    7. Appeals Panel
    8. Cemetery Duties
    9. Five Towns Meeting
    10. John Stockton Trust Foundation
    11. North Ryedale Public Transport Group
    12. Police – Kirkbymoorside Community Consultation Group
    13. Sportsfield Committee
    14. Kirkbymoorside Environment Group
12. To receive reports from representatives on outside bodies.
13. To appoint Members to serve on outside bodies.
14. To receive the schedule of meetings for 2012-2013.
15. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 16 April
    2. To approve the minutes of the extraordinary meeting held on 25 April
    3. To receive the minutes of the Planning Committee held on 16 April
    4. To receive the minutes of the Staffing Committee held on 16 April
    5. To receive the minutes of the Manor Vale Committee held on 20 April
    6. To receive the minutes of the Finance Committee held on 14 May
    7. To consider matters arising.
    8. Presentation on streetlights by Mr Ian Gilmore from NYCC
16. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
17. Discussions with District and County Councillors
    1. County and District Councillors to respond to questions already posed
    2. Town Councillors to raise urgent matters recently arisen
    3. County and District Councillors to advise the Town Council on any new matters
18. Consider requests for grants (application forms provided separately): a) All Saints Church b) Ryedale Special Families
19. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive a statement of income and expenditure
    3. To receive a report regarding the councillor's audit for the 3rd and 4th quarters
    4. To agree the revised Financial Standing Orders as recommended by the Finance Committee
20. To agree to amend standing orders to allow meetings of the Town Council to be filmed
21. To agree to appoint a temporary Responsible Financial Officer
22. To agree to appoint a temporary Proper Officer
23. To agree new opening hours of the Town Council office from June 1
24. To agree to proceed with essential maintenance works on the old Library, as per estimates invited, which may also encourage and/or facilitate any use which does not prejudice any possibilities which may arise out of the forthcoming community-led plan.
25. To consider the Old Library being used as a Community Media Centre that would support local people, organisations and businesses to maximise the potential of new technologies.
26. To agree a recommendation by the staffing committee to authorise additional staff hours to cover absence due to holidays and sickness.
27. To receive reports from Members on delegated matters
28. To consider amendments to Tesco planning application ref 11/01203/MFUL and response by Tesco to Council comments submitted following the meeting of 16 April.
29. To receive the officers' report
30. Questions to the Chairman
31. To note that the date of the next meeting will be 18 June 2012 at 7.30 pm in Church House.