Kirkbymoorside Town Council

Issued on 12 June 2012 for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. Annual Accounts and Return to 31 March 2012
   1. To approve the Accounts for the year to 31 March 2012
   2. To approve a report on variances in the accounts beyond the permitted 10%
   3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2012
   4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2012
   5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2012 and approve as appropriate
   6. To approve Minutes of items 1 a-e above
2. To receive apologies for absence.
3. To receive Declarations of Interest in items on the agenda.
4. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 21 May 2012
   2. To receive the minutes of the Planning Committee held on 21 May 2012
   3. To receive the minutes of the Play Areas Committee held on 16 May 2012
   4. To consider matters arising.
5. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
6. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen including:
      1. Whether any restrictions have been placed on the positioning of skips etc outside the former 'White Horse' during conversion works?
   3. County and District Councillors to advise the Town Council on any new matters
7. To consider financial matters:
   1. To approve cheque payments in accordance with the attached schedule
   2. To receive the financial statements for the previous month
   3. To note that £49,999 has been revolved on deposit for a further 3 months
8. Streetlights
   1. To discuss further steps regarding replacement of concrete pillars in the light of information received from Mr P Gilmore of NYCC at the previous meeting
   2. To agree the tender document for the annual maintenance contract
9. Old Library
   1. To decide on a short term use for the Old Library, possibilities including:
      1. Leasing of the building for a social network / community use building
      2. Re-opening negiotiations with the Ryedale Folk Museum on the possibility of having a town venue for part of the Harrison Collection
      3. Finding a private tenant
      4. Leaving empty
   2. To set rent if the decision is taken to lease the building.
   3. To receive a report on progress in relation to maintenance works soon to be undertaken
10. Town Guide
    1. To discuss the target audience(s) of the new Town Guide and consequences for drafting
11. Office ICT
    1. To review arrangements for web hosting and domain name ownership
    2. To consider arrangements for regular updating of the website
12. Ryedale District Council Chairman's Charity Fund
    1. To consider whether a donation should be made
13. Planning Applications
    1. Tesco: To receive reports on a site meeting held on 6 June 2012 and a meeting between representatives of the Town Council and Tesco on 14 June
    2. To note a decision by Ryedale District Council to refuse application reference 12/00347/FUL (Erection of a three-bedroom end-of-terrace dwelling on land at 28 Westfield Mews)
14. Community-led Plan
    1. To consider whether to request any changes or additions to the questionnaire
    2. To consider insertion of a question concerning the old library and whether it would be appropriate to subsidise eventual use or whether it should be entirely self supporting
15. Grant Applications
    1. To consider criteria to be applicable to the approval of future grants awarded by the Town Council
16. Monitoring of Vehicle Speeds
    1. To decide whether to purchase a small radar device for the occasional monitoring of speeds at a cost of approximately £130
17. Representatives to Outside Bodies
    1. To nominate a representative to the Community-led Plan Steering Group
    2. To nominate a representative of the Town Council to the Kirkbymoorside Ward Steering Group for the Community Investment Fund
18. Receive the Town Mayor’s Report
19. Receive reports from Members representing the Town Council at meetings of outside bodies.
20. Receive reports from Members on delegated matters
21. Receive officers' report
22. Questions to the Chairman
23. To note the date of the next meeting on 16 July 2012 at 7.30 pm in Church House.