====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 16 May 2016 ===== Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To elect the Town Mayor for the ensuing year - To record the Declaration of Office of the Town Mayor - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office - To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016 - To elect the Deputy Town Mayor for the coming year - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid - Casual Vacancy - To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972 - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended - Vacancies - To agree to fill two vacancies on the Town Council by co-option - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives: - Committees - Finance Committee - Manor Vale Management Committee - Planning Committee - Play Areas & Sports Committee - Staffing Committee - Disciplinary Panel - Appeals Panel - Delegates teams - Internal Control - Councillors Audit - Cemetery Duties - Future of Church House - Moorside Room - Representatives - Five Towns Meeting - Ryedale Market Towns Working Group - North Ryedale Public Transport Group - Police – Kirkbymoorside Community Consultation Group - Kirkbymoorside Environment Group - John Stockton Trust Foundation - To receive reports from representatives on outside bodies - Minutes and Matters Arising - To approve the minutes of the Meeting held on 18th April 2016 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 30th April 2016 - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson - Annual Accounts and Return to 31st March 2016 - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate - To approve the Accounts for the year to 31st March 2016 - To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016 - To approve a report on variances in the accounts beyond the permitted 15% - To approve Minutes of items 1 a-e above - Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside - Church House - To receive further information regarding the proposed Community library - To receive an update on progress with regards to flood management in Kirkbymoorside - To receive an update on progress of the implementation of short term parking enforcement on Market Place - Community Defibrillator - To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT) - To consider and agree a ceiling budget of £300 for the installation of the community defibrillator - To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year - Kevin Hollinrake MP - To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016 - To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies - Receive reports from Members on delegated matters - Receive the Town Clerk's report - Questions to the Chairman - To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SupportingDoc.pdf|Supporting Doc]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-04-18Minutes.pdf|Council Minutes 18 April 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/FinancialSummary.pdf|Financial Summary to 30 April 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BudgetSummary.pdf|Budget Summary to 30 April 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SummaryofAccounts.pdf|Statement of Accounts to 30 April 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/AnnualReturn2015-16Sections1&2.pdf|Section 1 - Annual governance statement and Section 2 - Accounting Statements of the Annual Return 2015/16]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BalanceSheet15-16.pdf|2015-16 Balance Sheet]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts15-16.pdf|2015-16 Statement of Accounts]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/Bankrecs15-16.pdf|2015-16 Bank Reconciliation]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/VariancesReport15-16.pdf|Variances Report 2015-16]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/AEDsGuide.pdf|A Guide to AEDS by Resuscitation Control(UK)]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadvicecPAD.pdf|Yorkshire Ambulance Service Advice on installing a Community Public Access Defibrillator (cPAD)]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadviceAED.pdf|Yorkshire Ambulance Service Advice on installing and Automated Electronic Defibrillator (AED)]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASOrderForm.pdf|Yorkshire Ambulance Service costings]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BusinessandBroadbandForumflyer.pdf|Broadband and Business Forum]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/160506Poster.pdf|Kevin Hollinrake MP Advice Surgeries]]