====== Kirkbymoorside Town Council ======
|{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY |
|::: |Tel: 01751 432217 |
|::: |Email: <town.clerk@kirkbymoorsidetowncouncil.gov.uk> |
|::: |http://www.kirkbymoorsidetowncouncil.gov.uk |

===== Agenda =====

Issued on 4 May 2011 for a meeting of the Town Council to be held at 7.30 pm on 11 May 2011 in Church House, Kirkbymoorside

**Members of the press and public are welcome to attend** 


  - To receive apologies for absence.
  - To receive Declarations of Interest in items on the agenda.
  - Minutes and Matters Arising
    - To approve the minutes of the Meeting held on 18 April 2011
    - To consider matters arising.
  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
  - To make further comments (if desired) on planning appeals:
    - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LETCHANO01T00|11/00025/HOUSE]] for Mr Derek Thrippleton | **Appealed** | Installation of door to give access  to second floor fire escape balcony (retrospective application) | Flat 5 Chapel House 26 West End Kirkbymoorside York YO62 6AF
  - Discussions with District and County Councillors
    - County and District Councillors to respond to questions already posed
    - Town Councillors to raise urgent matters recently arisen
    - County and District Councillors to advise the Town Council on any new matters
  - Questions to the Chairman
  - Consider requests for grants (application forms provided separately):
    - Kirkbymoorside Sporsfield Association requests £800 towards the cost of exchanging the present tractor for a ride on mower.
  - Councillor Coughlan to report back on litter bin provision for the sports field - to consider proposed action, if any.
  - Council Office in The Shambles:
    - To note that the landlord has given the Council notice on the lease (which terminated on 1 April 2011) for the office in The Shambles and staff must vacate by 1 July 2011.  The landlord proposes to modernise the office, including installation of thermal insulation and a mini-sink for drinks preparation and washing up.
    - To consider a policy for the Town Council office
    - To appoint a team to negotiate rentable office space with any future landlords 
  - To consider financial matters:
    - Councillors to sign mandate in order to sign cheques for the Town Council
    - To approve cheque payments according to the list provided
  - To note planning decisions from Ryedale District Council: None.
  - To note that trees at Plum Tree Cottage, 36 Piercy End, Kirkbymoorside will be felled. Contact has been made with the Tree & Landscape Officer at Ryedale District Council regarding this matter, which is considered uncontentious.  The deadline for comments was prior to 11 May.
  - Receive the Town Mayor’s Report.
  - Receive reports from Members representing the Town Council at meetings of outside bodies.
  - Receive reports from Members on delegated matters
  - To determine if any Councillor wishes to stand at the National Park Parish Member Elections.
  - Receive officers' report:
    - One of the mosaic panels at Ryedale Play Area has been slightly weather damaged this winter
  - To note the Chairman has called the Annual Parish Meeting for 17 May at 7.30pm in the Methodist Hall
  - To note that the date of the next staffing committee is 16 May in order to shortlist candidates for the job of Town Clerk
  - To note that the next Manor Vale Committee Meeting is Friday 20 May at 9.30 am at Manor Value Community Centre.
  - To note the date of the next ordinary meeting on 23 May at 7 pm in the Manor Vale Community Centre.
  - To consider excluding the public for the following item by virtue of the need to discuss confidential material
  - To decide on awarding the Kirkbymoorside Community Award and to decide on the form of the award.