Kirkbymoorside Town Council

Issued on 16 May 2011 for a meeting of the Town Council to be held at 7 pm on 23 May 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Annual Meeting held on 11 May 2011 and the Ordinary Meeting held on 11 May 2011
   2. To receive the minutes of the Staffing Committee held on 16 May 2011
   3. To receive the minutes of the Manor Vale Committee held on 20 May 2011
   4. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. To review planning applications:
   1. 11/00375/FUL by Mr P Gamble | Erection of a general purpose agricultural building to include the housing of livestock | Land At OS Fields 5200 5209 Ings Lane Kirkbymoorside York
6. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
7. Questions to the Chairman
8. Uncontroversial matters - single vote on all without discussion, or move items down the agenda
9. To consider financial matters:
   1. To approve the draft accounts for 2010/11
   2. To consider varying the current year's budget in light of last year's accounts
   3. To approve cheque payments according to the list provided
10. Consider requests for grants (application forms provided separately):
    1. To consider the provision of 10 plastic bins at Kirkbymoorside Sportsfield at a cost not exceeding £2000.
11. To confirm that Council members are unanimously committed to working for the benefit of the town and providing excellent value for money.
12. To consider appointing a self employed contractor to carry out maintenance tasks and repairs as necessary. To agree the appointment procedure, hourly rate and maximum cost for each job done.
13. To decide if an appointed Councillor will attend the Parish Liasion meeting in Malton on 15 June 2011 and to consider any items for this agenda.
14. To consider whether the Town Council wishes to coopt at this present time or wishes to reduce the number of seats on the Town Council
15. To consider authorising the team delegated in dealing with Church House to negotiate a service agreement with North Yorkshire County Council including front of house services at a cost not exceeding £2500 plus meeting room costs.
16. To receive information from the Staffing Committee regarding the appointment of the new Town Clerk.
17. To note planning decisions from Ryedale District Council:
18. 11/00236/FUL|Approved| by Mr & Mrs Cornforth | Erection of rear first floor extension above garden room | 4 Parkers Mount Kirkbymoorside York YO62 6JB
19. Receive the Town Mayor’s Report
20. Receive reports from Members representing the Town Council at meetings of outside bodies.
21. Receive reports from Members on delegated matters
22. Receive officers' report
    1. To note that communication from Ryedale District Council has been received regarding the flooding issues but a full report is not yet available.
    2. To note that the Assistant to the Town Clerk will be going to a SLCC Regional Conference on 9 June 2011.
    3. To note that the new Town Clerk may wish to go to the Regional Meeting on the 9 June and the Branch Meeting on 25 June 2011.
    4. To note that the cost of the meeting room in Church House is £17.50 per session.
23. To note the date of the next meeting on 20 June 2011 at 7 pm in Church House.