Kirkbymoorside Town Council

Issued on 4 April 2012 for a meeting of the Town Council to be held at 7 pm on 16 April 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. Presentation by Gladman Developments Limited
3. To receive Declarations of Interest in items on the agenda.
4. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 19 March 2012
   2. To receive the draft minutes of the Finance Committee Meeting held on 2 April 2012
   3. To receive the draft minutes of the Planning Committee held on 19 March 2012
   4. To receive the draft minutes of the Staffing Committee held on 19 March 2012
   5. To consider matters arising.
5. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
6. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
7. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To note the Town Clerk raised a cheque for £55.79 prior to the meeting in respect of the balance of payment for electricity used after the cessation of the current Standing Order
   3. To approve the new 6 month standing order for office electricity at a cost of £30 monthly
   4. To receive the financial statements from Moore Stephens
   5. To agree the appointment of an internal auditor and the criteria for audit
8. Streetlights:
   1. To agree the sum of money from the reserves to be allocated for the financial year 2012/13 for the replacement of concrete pillars
   2. To receive the tender document for the street light maintenance
   3. To update the Town Council on the invitation offered by Mr P Gilmore in Nov 2010
9. Queen’s Diamond Jubilee
   1. To discuss and agree a budget for the celebrations
   2. To receive information from the Clerk regarding celebrations in the town
   3. To confirm the activities to take place
10. Old Library
    1. To receive quotes for building work agreed at January meeting.
11. To review the Freedom of Information policy in respect of anonymous requests
12. To agree the format, content and budget for the updated Town Guide
13. To agree a response to the letter received from Tesco Marketing
14. Suggestions for the use of The New Homes Bonus
15. To agree the amended contract for the Assistant Town Clerk
16. Receive reports from Members representing the Town Council at meetings of outside bodies.
17. Receive reports from Members on delegated matters
18. Receive the Town Mayor’s Report
19. Receive officers' report
20. Questions to the Chairman
21. To note the date of the next meeting on 21 May 2012 at 7.30 pm in Church House.