====== Kirkbymoorside Town Council ======
|{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY |
|::: |Tel: 01751 432217 |
|::: |Email: <town.clerk@kirkbymoorsidetowncouncil.gov.uk> |
|::: |http://www.kirkbymoorsidetowncouncil.gov.uk |

===== Agenda  =====

Issued on 15 May for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside

**Members of the press and public are welcome to attend** 

  - Welcome 
  - To receive Declarations of Interest in items on the agenda.
  - To elect the Town Mayor for the coming year.
  - To record the Declaration of Office of the Town Mayor. 
  - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
  - To give a vote of thanks to Councillor Dowie for her work during the year 2011-2012.
  - To give a vote of thanks to resigned Councillor Alexander for his contribution to the work of the council.
  - To elect the Deputy Town Mayor for the coming year.
  - To receive apologies for absence.
  - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
  - To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
    - Internal Control - Councillors Audit 
    - Planning Committee 
    - Manor Vale Management Committee
    - Play Areas Committee
    - Finance Committee
    - Staffing Committee
    - Appeals Panel
    - Cemetery Duties
    - Five Towns Meeting
    - John Stockton Trust Foundation
    - North Ryedale Public Transport Group
    - Police – Kirkbymoorside Community Consultation Group
    - Sportsfield Committee
    - Kirkbymoorside Environment Group	
  - To receive reports from representatives on outside bodies.
  - To appoint Members to serve on outside bodies.
  - To receive the schedule of meetings for 2012-2013.
  - Minutes and Matters Arising
    - To approve the minutes of the Meeting held on 16 April
    - To approve the minutes of the extraordinary meeting held on 25 April
    - To receive the minutes of the Planning Committee held on 16 April
    - To receive the minutes of the Staffing Committee held on 16 April
    - To receive the minutes of the Manor Vale Committee held on 20 April
    - To receive the minutes of the Finance Committee held on 14 May
    - To consider matters arising.
    - Presentation on streetlights by Mr Ian Gilmore from NYCC
  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
  - Discussions with District and County Councillors
    - County and District Councillors to respond to questions already posed
    - Town Councillors to raise urgent matters recently arisen
    - County and District Councillors to advise the Town Council on any new matters
   - Consider requests for grants (application forms provided separately): a) All Saints Church b) Ryedale Special Families
  - To consider financial matters:
    - To approve cheque payments according to the list provided
    - To receive a statement of income and expenditure
    - To receive a report regarding the councillor's audit for the 3rd and 4th quarters
    - To agree the revised Financial Standing Orders as recommended by the Finance Committee
  - To agree to amend standing orders to allow meetings of the Town Council to be filmed
  - To agree to appoint a temporary Responsible Financial Officer
  - To agree to appoint a temporary Proper Officer
  - To agree new opening hours of the Town Council office from June 1
  - To agree to proceed with essential maintenance works on the old Library, as per estimates invited, which may also encourage and/or facilitate  any use which does not prejudice any possibilities which may arise out of the forthcoming community-led plan.
  - To consider  the Old Library  being used as a Community //Media// Centre  that would support local people, organisations and businesses to maximise the potential of new technologies.
  - To agree a recommendation by the staffing committee to authorise additional staff hours to cover absence due to holidays and sickness.
  - To receive reports from Members on delegated matters
  - To consider amendments to Tesco planning application ref 11/01203/MFUL and response by Tesco to Council comments submitted following the meeting of 16 April.
  - To receive the officers' report
  - Questions to the Chairman
  - To note that the date of the next meeting will be 18 June 2012 at 7.30 pm in Church House.