====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda ===== Issued on 12 June 2012 for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** - Annual Accounts and Return to 31 March 2012 - To approve the Accounts for the year to 31 March 2012 - To approve a report on variances in the accounts beyond the permitted 10% - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2012 - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2012 - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2012 and approve as appropriate - To approve Minutes of items 1 a-e above - To receive apologies for absence. - To receive Declarations of Interest in items on the agenda. - Minutes and Matters Arising - To approve the minutes of the Meeting held on 21 May 2012 - To receive the minutes of the Planning Committee held on 21 May 2012 - To receive the minutes of the Play Areas Committee held on 16 May 2012 - To consider matters arising. - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business. - Discussions with District and County Councillors - County and District Councillors to respond to questions already posed - Town Councillors to raise urgent matters recently arisen including: - Whether any restrictions have been placed on the positioning of skips etc outside the former 'White Horse' during conversion works? - County and District Councillors to advise the Town Council on any new matters - To consider financial matters: - To approve cheque payments in accordance with the attached schedule - To receive the financial statements for the previous month - To note that £49,999 has been revolved on deposit for a further 3 months - Streetlights - To discuss further steps regarding replacement of concrete pillars in the light of information received from Mr P Gilmore of NYCC at the previous meeting - To agree the tender document for the annual maintenance contract - Old Library - To decide on a short term use for the Old Library, possibilities including: - Leasing of the building for a social network / community use building - Re-opening negiotiations with the Ryedale Folk Museum on the possibility of having a town venue for part of the Harrison Collection - Finding a private tenant - Leaving empty - To set rent if the decision is taken to lease the building. - To receive a report on progress in relation to maintenance works soon to be undertaken - Town Guide - To discuss the target audience(s) of the new Town Guide and consequences for drafting - Office ICT - To review arrangements for web hosting and domain name ownership - To consider arrangements for regular updating of the website - Ryedale District Council Chairman's Charity Fund - To consider whether a donation should be made - Planning Applications - Tesco: To receive reports on a site meeting held on 6 June 2012 and a meeting between representatives of the Town Council and Tesco on 14 June - To note a decision by Ryedale District Council to refuse application reference 12/00347/FUL (Erection of a three-bedroom end-of-terrace dwelling on land at 28 Westfield Mews) - Community-led Plan - To consider whether to request any changes or additions to the questionnaire - To consider insertion of a question concerning the old library and whether it would be appropriate to subsidise eventual use or whether it should be entirely self supporting - Grant Applications - To consider criteria to be applicable to the approval of future grants awarded by the Town Council - Monitoring of Vehicle Speeds - To decide whether to purchase a small radar device for the occasional monitoring of speeds at a cost of approximately £130 - Representatives to Outside Bodies - To nominate a representative to the Community-led Plan Steering Group - To nominate a representative of the Town Council to the Kirkbymoorside Ward Steering Group for the Community Investment Fund - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies. - Receive reports from Members on delegated matters - Receive officers' report - Questions to the Chairman - To note the date of the next meeting on 16 July 2012 at 7.30 pm in Church House.