====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda ===== Issued on 14 November 2012 for a meeting of the Town Council to be held at 7.30 pm on 19 November 2012 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** - To receive apologies for absence. - To receive Declarations of Interest in items on the agenda. - Minutes and Matters Arising - To approve the minutes of the Meeting held on 15 October 2012 - To receive the minutes of the Finance Committee held on 14 May 2012 - To receive the minutes of the Staffing Committee held on 15 October and the draft minutes of the meeting held on 24 October 2012 - To consider matters arising. - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business. - Discussions with District and County Councillors - County and District Councillors to respond to questions already posed - Town Councillors to raise urgent matters recently arisen - County and District Councillors to advise the Town Council on any new matters - Planning - to review an application - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=MCNLNRNO06Q00|12/01033/LBC]] by Kirkbymoorside Quaker Meeting | Installation of hardwood cills to 3 no. windows on the north elevation | 79 West End Kirkbymoorside YO62 6AD - The Moorsider - To agree to paying £100 per edition for assembly and format of copy to Ms Sandra Oakins - To decide on a printer for the Moorsider until further review, from quotes: - 4 Pages 210 mm x 297 mm 4/4 coloured CMYK/CMYK Cocoon 100% Recycled Silk Art 150 g/m2 Trimmed, folded to A5 1,000 Items £225.00 - 1000 copies Moorsider newsletter.  Size A3 printed full colour on 130gsm .  Folded to A5.  -  £235.00 - 1000 A3s on 130gsm folded to A4 for £243 - To consider financial matters: - To receive the financial statements for the preceding month - To approve cheque payments according to the list provided - To confirm that it is the council's policy to make three term investments of just under £50,000 on a rolling basis - To consider delegating cash management to the finance committee - To agree the finance committee's recommendation to establish a £35,000 cemetery income fund - To agree to the finance committee's recommended (subject to review at financial year end) capital budget: - General Reserve £40,000 - Staff Sickness Provision £5,000 - By-election Provision £4,000 - Manor Vale Provision £6,000 - Streetlight Upgrade Provision £55,000 - Council Asset Improvement Provision £55,000 - To agree to the finance committee's proposed budget for 2013-14 (provided separately) - To consider an increase in the figure for grants - To consider splitting out a budget for book keeping from staff costs - To consider splitting out NYCC charges from office costs - To set the precept for 2013-14, based on the finance committee's recommendation of £76,500 - Staffing - to appoint a councillor to the interview panel and a councillor as reserve panellist - Internet presence - to review alternatives and decide on future provision - To consider revisiting the approach to the Town Guide despite it being less than six months since the last decision - To consider producing the Town Guide in a similar format and quantity to past editions - To consider producing the directory of local groups and any related information in a quantity suitable for local distribution with the Town Guide, but not necessarily with the same frequency, and printed to a standard adequate for the purpose - To note that NYCC has approved the changed route for the bridleway that runs through Manor Vale - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies. - Receive reports from Members on delegated matters - Receive officers' report - Questions to the Chairman - To note the date of the next meeting on 17 December 2012 at 7.30 pm in Church House.