Kirkbymoorside Town Council

Issued on 14 November 2012 for a meeting of the Town Council to be held at 7.30 pm on 19 November 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 15 October 2012
   2. To receive the minutes of the Finance Committee held on 14 May 2012
   3. To receive the minutes of the Staffing Committee held on 15 October and the draft minutes of the meeting held on 24 October 2012
   4. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. Planning - to review an application
   1. 12/01033/LBC by Kirkbymoorside Quaker Meeting | Installation of hardwood cills to 3 no. windows on the north elevation | 79 West End Kirkbymoorside YO62 6AD
7. The Moorsider
   1. To agree to paying £100 per edition for assembly and format of copy to Ms Sandra Oakins
   2. To decide on a printer for the Moorsider until further review, from quotes:
      1. 4 Pages 210 mm x 297 mm 4/4 coloured CMYK/CMYK Cocoon 100% Recycled Silk Art 150 g/m2 Trimmed, folded to A5 1,000 Items £225.00
      2. 1000 copies Moorsider newsletter.  Size A3 printed full colour on 130gsm .  Folded to A5.  -  £235.00
      3. 1000 A3s on 130gsm folded to A4 for £243
8. To consider financial matters:
   1. To receive the financial statements for the preceding month
   2. To approve cheque payments according to the list provided
   3. To confirm that it is the council's policy to make three term investments of just under £50,000 on a rolling basis
   4. To consider delegating cash management to the finance committee
   5. To agree the finance committee's recommendation to establish a £35,000 cemetery income fund
   6. To agree to the finance committee's recommended (subject to review at financial year end) capital budget:
      1. General Reserve £40,000
      2. Staff Sickness Provision £5,000
      3. By-election Provision £4,000
      4. Manor Vale Provision £6,000
      5. Streetlight Upgrade Provision £55,000
      6. Council Asset Improvement Provision £55,000
   7. To agree to the finance committee's proposed budget for 2013-14 (provided separately)
      1. To consider an increase in the figure for grants
      2. To consider splitting out a budget for book keeping from staff costs
      3. To consider splitting out NYCC charges from office costs
   8. To set the precept for 2013-14, based on the finance committee's recommendation of £76,500
9. Staffing - to appoint a councillor to the interview panel and a councillor as reserve panellist
10. Internet presence - to review alternatives and decide on future provision
11. To consider revisiting the approach to the Town Guide despite it being less than six months since the last decision
    1. To consider producing the Town Guide in a similar format and quantity to past editions
    2. To consider producing the directory of local groups and any related information in a quantity suitable for local distribution with the Town Guide, but not necessarily with the same frequency, and printed to a standard adequate for the purpose
12. To note that NYCC has approved the changed route for the bridleway that runs through Manor Vale
13. Receive the Town Mayor’s Report
14. Receive reports from Members representing the Town Council at meetings of outside bodies.
15. Receive reports from Members on delegated matters
16. Receive officers' report
17. Questions to the Chairman
18. To note the date of the next meeting on 17 December 2012 at 7.30 pm in Church House.