====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - ExtraOrdinary Meeting 6 September ===== Issued on 30 August 2013 for an ExtraOrdinary meeting of the Town Council to be held at 7.30pm on Friday 6 September 2013 at Church House, Kirkbymoorside **Members of the press and public are welcome to attend** - To receive apologies for absence. - To receive Declarations of Interest in items on the agenda. - Minutes and Matters Arising - To approve the minutes of the Meeting held on 15 July 2013 - To receive the minutes of the Planning Committee meeting held on 15 July 2013 - To receive the minutes of the Manor Vale Management Committee meeting held on 25 July - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - To set Terms of Reference for the TC Sportsfield Committee - To determine a budget for the TC Sportsfield Committee based on recommendations by the Finance Committee - The Sports Clubs - To agree to establish an individual contract with each club - To agree to receive fees from each club to cover its individual use of the land, the insurance cost of common areas and maintenance cost of common areas - To agree to charge each club individually for a proportion of the utility bills determined by usage (subject to review) - To agree that pitch using clubs will be charged proportionately for the groundsman's services and any pitch maintenance costs - To agree to facilitate the transition of the old SFA into a flexible fundraising charity for supporting sport in Kirkbymoorside and District - Employment Issues - To note that the current groundsman will be retiring on 31 December 2013 - To receive from representatives of the former SFA Committee details of any pension arrangements or commitments to a retirement gratuity or any other such scheme - To agree that any financial liability should be met from the former Sportsfield Committee' funds - To consider the appointment of a new groundsman from 1 January 2014 - Finances - To consider setting up a TC Sportsfield bank account - To agree to settle any existing accounts pertaining to the SFA Committee and transfer the remaining balance of funds to the TC Sportsfield account - To agree to delegate re-invoicing utility charges for individual sports clubs to Moore Stephens - To note that the Sportsfield accounts will increase the number of transactions currently undertaken by Moore Stephens - The Recreation Club - To receive from representatives of the former SFA Committee details of existing agreements or arrangements for management of the Recreation Club - To receive an inventory of the stock and property of the Recreation Club - To consider proposals for the future management of the Recreation Club - To agree the formation of a Recreation Club Committee and appoint members - To consider the terms of reference of the Recreation Club Committee - To receive details of any outstanding issues and consider appropriate actions - Questions to the Chairman. - To confirm that the next ordinary meeting of the council will be at 7.30pm on 16 September 2013 in Church House. Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Council/2013-07-15Minutes.pdf|Minutes 15 July 2013]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Planning/2013-07-15PlanningMinutes.pdf|Planning Committee Minutes 15 July 2013]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/ManorVale/2013-07-25ManorValeMinutes.pdf|Manor Vale Management Committee Minutes 25 July 2013]]