====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda 14 April 2014 ===== Issued on 9 April for a meeting of the Town Council to be held at 7.30pm on 14th April March 2014 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To receive and approve the minutes of the meeting of the Town Council held on 17 March 2014 - To receive the minutes of the meeting of the Sports Committee held on 8 April 2014 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with District and County Councillors - County and District Councillors to respond to questions already posed - Town Councillors to raise urgent matters recently arisen - County and District Councillors to advise the Town Council on any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To note that Graham & Co will not be available to carry out the internal audit - To consider and agree to authorise the Town Clerk to appoint an alternative internal auditor - To consider and agree to the expenditure of £50 towards the cost of cotton bags to promote the Ryedale Market Towns - To consider and agree to upgrade the office computer system with a new unit running Windows 8.1 - To consider advice received from Hedleys Solicitors pursuant to minute 13196a) dated 20 January 2014 for the standardisation of leases for all the buildings and a licence of the pitches - Sports Committee - To receive and consider recommendations regarding sportsfield levies - Planning - To discuss and agree the Councils further response to Planning Applications 14/00151/FUL, 14/00153/FUL 14/00177/OUT for the development of the Old Highways Depot site at Manor Vale - The Moorside Room - To receive an update regarding the progress of the works to the Moorside Room - To consider and agree a policy for the management of the Moorside Room - To consider and agree the requirements for furnishing the Moorside Room http://www.ukofficedirect.co.uk/i/qwq/od-Trexus-Stacking-Chair-Upholstered-with-Shaped-Seat-W480xD420xH500mm-Blue?AFF=LIKAU765&utm_source=#.U0ery6hdXeA - To consider and agree to erect a sign with the name of 'The Moorside Room' on the building and agree a format - Made in Kirkby - To receive an update on the progress of arrangements for the 'Made in Kirkby' event - To discuss and agree means of publication and promotion of the event - Neighbourhood Plan - To consider and agree options of direct support and grant funding http://www.biglotteryfund.org.uk/global-content/programmes/england/awards-for-all-england - To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013 - 5 Towns - RDC's retention of the precept grant - to consider submitting a letter, in conjunction with the other towns, to the MP, Mr Pickles and RDC to express dissatisfaction with the reduction of the precept grant and withholding of funds - Action for Market Towns (AMT) convention - to consider and agree to be part of the bid to host an Action for Market Towns convention in conjunction with the other market towns - Planning Applications - to consider submitting a letter, in conjunction with the other towns, to RDC as Planning Authority to request that Planning Applications be stayed until the site allocation process as determined by the Local Plan is complete - To consider and agree a response to communication received from Steve Shaw, Local Works to support the proposal by Sevenoaks Town Council "That the government take the necessary action to allow a percentage of Business Rates to be paid direct to Parish and Town Councils for the benefit of local economic growth." - Grants - Consider requests for grants (application forms provided separately): - All Saints Church PCC request £2000 for maintenance of All Saints Churchyard - To consider pursuing the possibility of introducing a pedestrian crossing on Market Place to enable safe crossing of the main street and to act as a traffic calming measure - To note that the replacement bench has been installed on Market Place - To acknowledge receipt of an invitation from the Kirkbymoorside & District Camera Club to the Mayor to attend the official opening of the annual Photographic Exhibition on Friday 20th June - To receive the schedule of meetings for 2014-15 - To receive the Town Mayor’s Report - To receive reports from Members representing the Town Council at meetings of outside bodies - To receive reports from Members on delegated matters - To receive the Town Clerk's report - Questions to the Chairman - To note the Annual Town meeting will be held at 7pm on 7 May 2014 in the Moorside Room - To note the date of the next meeting on 19 May 2014 at 7.30 pm Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/SupportingDoc.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Council/2014-03-17Minutes.pdf|Minutes 17 March 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Sports/2014-04-08SportsMinutes.pdf|Sports Committee Minutes 8 April 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/FinancialSummary.pdf|Financial Summary April 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/BudgetSummary.pdf|Budget Summary April 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/StatementofAccounts.pdf|Statement of Accounts April 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/RevisedFlexedbudgetMarch2014.pdf|Revised Budget Summary March 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftClubLease.pdf|Draft Club Lease]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftPitchLicence|Draft Pitch Licence]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/Rack|Rack Systems Table designs for Moorside Room] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/NeighbourhoodPlanGuidanceNotes.pdf|Neighbourhood Plan Guidance Notes]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftBookingFormandGuidelinesv3.pdf|Moorside Room Draft Booking Form and Guidelines V3]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/5TownsNotes.pdf|Notes of the 5 Towns meeting 25 March 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/AMT.pdf|Report from Jan Devos on hosting an AMT convention]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/2014-15ScheduleofMeetings.pdf|2014-15 Schedule of Meetings]]