====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda ===== Issued on 13 May 2014 for a meeting of the Town Council to be held at 7.30 pm on 19 May 2014 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** - To elect the Town Mayor for the coming year - To record the Declaration of Office of the Town Mayor - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office - To give a vote of thanks to Councillor Dowie for her work during the year 2013-2014 - To elect the Deputy Town Mayor for the coming year - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives: - Committees - Finance Committee - Manor Vale Management Committee - Planning Committee - Play Areas Committee - Sports Committee - Staffing Committee - Disciplinary Panel - Appeals Panel - Delegates teams - Internal Control - Councillors Audit - Cemetery Duties - Future of Church House - Moorside Room - Representatives - Five Towns Meeting - John Stockton Trust Foundation - North Ryedale Public Transport Group - Police – Kirkbymoorside Community Consultation Group - Kirkbymoorside Environment Group - Community Led Plan Steering Group - To receive reports from representatives on outside bodies - Minutes and Matters Arising - To approve the minutes of the Meeting held on 14 April 2014 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with District and County Councillors - County and District Councillors to respond to questions already posed - Town Councillors to raise urgent matters recently arisen - County and District Councillors to advise the Town Council on any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary - Annual Accounts and Return to 31 March 2014 - To approve the Accounts for the year to 31 March 2014 - To approve a report on variances in the accounts beyond the permitted 10% - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2014 - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2014 - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2014 and approve as appropriate - To approve Minutes of items 1 a-e above - To note the response provided by NYCC Highways in respect of the implementation of a pedestrian crossing on Market Place which concludes that it is difficult to justify the need for a zebra or signal-controlled crossing. A pedestrian refuge has also been considered however the difficulty is that there is no obvious pedestrian desire line and if implemented it would not serve all pedestrian movements. - To consider and agree to replace the litter bin located next to the Memorial benches on the cobbles on Market Place at a cost of £272 incl VAT and delivery charges - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies - Receive reports from Members on delegated matters - Receive the Town Clerk's report - Questions to the Chairman - To note the date of the next meeting on 16 June 2014 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/2013-14CommitteesFeb2014.pdf|2013-14 Committees & Delegated Teams]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Council/2014-04-14Minutes.pdf|Council Minutes 14 April 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/ManorVale/2014-05-07ManorVale.pdf|Manor Vale Management Committee Minutes 7 May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Finance/2014-05-09Finance.pdf|Finance Committee Minutes 9 May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/FinancialSummary.pdf|Financial Summary May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/BudgetSummary.pdf|Budget Summary May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/StatementofAccounts.pdf|Statement of Accounts May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/ChequeList.pdf|Cheque List Town Council May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/ChequeListSF.pdf|Cheque List Sportsfield May 2014]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Finance/2014-05-09/AnnualReturn2013-14.pdf|Annual Return 2013-14]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Finance/2014-05-09/VariancesReport13-14.pdf|Variances Report 2013-14]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/Section1.pdf|Section 1 (Accounting Statement) of the Annual Return]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/Section2.pdf|Section 2 annual governance statement 2013/14]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2014-05-19/NYCCHighwaysAssessment.pdf|NYCC Highways report of pedestrian crossing assessment]]