====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 16 March 2015 ===== Issued on 11 March 2015 for a meeting of the Town Council to be held at 7.30 pm on 16th March 2015 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To approve the minutes of the meeting of the Town Council held on 16 February 2015 - To receive the minutes of the meeting of the Planning Committee held on 16 February 2015 - To receive the minutes of the meeting of the Finance Committee held on 27 February 2015 - To receive the minutes of the meeting of the Staffing Committee held on 12 March 2015 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary for March 2015 - To receive recommendations from the Finance Committee - To agree the appointment of an internal auditor - To agree the terms of reference for the internal auditor - To agree to rename account number 31430734 (previously allocated to Cemetery Funds, present balance £0.00 (Minute 14141g)) to 'Town Team Funds' pursuant to minutes 14029d), 14047d) and 14072c) - To consider and agree to authorise payment by direct debit for fuel charges associated with the sportsfield - To receive recommendations from the Staffing Committee and agree the updated draft Councils Priorities and Cost Control Statement - To agree to adopt a policy in relation to the management of the Moorside Room - To review the revised Community Infrastructure Levy Draft Charging Schedule and consider an appropriate response - To consider and agree to roll out a Canine Watch Initiative and agree expenditure up to £500 - To agree the purchase of 10m3 of 8-40mm Play Grade Bark at a cost of £562.20 + VAT - To consider and agree the Grant Application for £1000 submitted by the Kirkbymoorside History Group to purchase a laptop, scanner and software and contribute to the cost of meeting room hire - To review the honorarium for the winding of All Saints' Church Clock, currently £100 per annum - 'Welcome to Kirkbymoorside' sign - To note that the cost of replacing the damaged 'Welcome to Kirkbymoorside' sign to the west of Kirkbymoorside will be £185.00 - To consider and agree the option of replacing the damaged 'Welcome to Kirkbymoorside' sign or removing the sign altogether - To note that a non-competitive Cycle event, the ‘Daffodils Cycle Ride’ will pass through the area on 18th April 2015 - To receive the nominations for the Community Award and to agree the recipient - To agree a date for the Town Meeting - To receive the schedule of meetings for 2015-16 - To agree the proposed date of Monday 4th May for the 'Clean Up Our Town' event - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies - Receive reports from Members on delegated matters - Receive the Town Clerk's Report - Questions to the Chairman - To note the date of the next meeting on 20 April 2015 at 7.30pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/SupportingDocument.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Council/2015-02-16Mins.pdf|Minutes 16 February 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Planning/2015-02-16Planning.pdf|Minutes on the Planning Committee 16 February 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Finance/2015-02-27Finance.pdf|Minutes of the Finance Committee 27 February 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Finance/2015-02-27AppendixA.pdf|Appendix A]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Finance/2015-02-27AppendixB.pdf|Appendix B]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Staffing/2015-03-12Staffing.pdf|Minutes of the Staffing Committee 12 March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/FinancialSummary.pdf|Financial Summary March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/BudgetSummary.pdf|Budget Summary March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/StatementofAccounts.pdf|Statement of Accounts March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/2012TermsofReference.pdf|Internal Audit Terms of Reference]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Staffing/2015CouncilPriorities.pdf|Updated draft Council's Priorities and Cost Control Statement]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/MRManagementPolicy.pdf|Draft policy in relation to the management of the Moorside Room]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/CILStatementofRepresentationsProcedure.pdf|CIL Statement of Representations Procedure]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/CILRyedaleRevisedDCSPublication.pdf|CIL Ryedale Revised DCS Publication]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/15-16ScheduleofMeetings.pdf|2015/16 Schedule of Meetings]]