====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 20 April 2015 ===== Issued on 14 April 2015 for a meeting of the Town Council to be held at 7.30 pm on 20th April 2015 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To approve the minutes of the extraordinary meeting of the Town Council held on 26 March 2015 - To receive the minutes of the Planning Committee meeting held on 16 March 2015 - To receive the minutes of the Manor Vale Management Committee meeting held on 7 April 2015 - To receive the minutes of the Play Areas & Sports Committee meeting held on 8 April 2015 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary for April 2015 - To note that the cost of producing the Moorsider has increased from £100.00 to £140.00 and to agree its continued publication - To consider and agree to revise the Grant Policy Criteria - Grant Applications - To consider and agree the grant application submitted by All Saints Church in the amount of £2500 to contribute towards the cost of grass cutting of the churchyard and removal of the large diseased limb of the Weeping Ash Tree - To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year - To receive a report from the Environment Group on progess of the Fruit Project - Moorside Room - To consider and agree a policy in relation to the management of the Moorside Room - To receive suggestions for the promotion and marketing of the Moorside Room - To consider purchase of a budget laptop for use by the clerk (e.g. [[http://www.ebuyer.com/669107-asus-x555la-xx273h-laptop-x555la-xx273h|Asus X555LA]]) - Model Publication Scheme - To agree to adopt the Model Publication Scheme - To approve the 'Guide to Town Council Published Information' - To agree a fee of 10p be charged for each A4 sheet should photocopies of information be requested - To agree to authorise the Town Clerk to revise the guide as and when it was necessary to do so - Terms of Reference - To adopt the Terms of Reference for the Manor Vale Management Committee - To adopt the Terms of Reference for the Play Areas & Sports Committee - To note the persons nominated to the Council from May 2015 as a result of the uncontested election - To consider and agree to have an informal meeting to introduce new members to the Council - To agree a note of thanks to Councillors Brewster, Turlington and Ward for their contributions to the Council - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies - Receive reports from Members on delegated matters - Receive the Town Clerk's Report - Questions to the Chairman - To note the date of the next meeting on 18 May 2015 at 7.30pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/SupportingDoc.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Council/2015-03-26ExtraOrdinaryMinutes.pdf|Minutes of extraordinary meeting held on 26 March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Planning/2015-03-16Planning.pdf|Minutes on the Planning Committee 16 March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/ManorVale/2015-04-07ManorVale.pdf|Minutes of the Manor Vale Management Committee 7 April 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/PAS/2015-04-08PAS.pdf|Minutes of the Play Areas & Sports Committee 8 April 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/FinancialSummary.pdf|Financial Summary to 31 March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/FlexedBudgetSummary.pdf|Budget Summary to 31 March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/StatementofAccounts.pdf|Statement of Accounts to 31 March 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/KirkbyFruitProjectReport2014-15.pdf|Kirkby Fruit Project Report 2014-15]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/ModelPublicationScheme.pdf|Information on the Model Publication Scheme]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/MPSGuide.pdf|Guide to Town Council Published Information]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-03-16/MRManagementPolicy.pdf|Draft policy position in relation to the management of the Moorside Room submitted by Cllr Coughlan]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/TORMV2015.pdf|Terms of Reference Manor Vale Management Committee]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/TORPAS.pdf|Terms of Reference Play Areas & Sports Committee]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas14-15/Council/2015-04-20/2015Nominations.pdf|Result of Uncontested Election]]