====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 18 May 2015 ===== Issued on 12 May 2015 for a meeting of the Town Council to be held at 7.30 pm on 18 May 2015 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer. - To elect the Town Mayor for the ensuing year - To record the Declaration of Office of the Town Mayor - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office - To give a vote of thanks to Councillor Dowie for her work during the year 2014-2015 - To elect the Deputy Town Mayor for the coming year - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives: - Committees - Finance Committee - Manor Vale Management Committee - Planning Committee - Play Areas & Sports Committee - Staffing Committee - Disciplinary Panel - Appeals Panel - Delegates teams - Internal Control - Councillors Audit - Cemetery Duties - Future of Church House - Moorside Room - Representatives - Five Towns Meeting - Ryedale Market Towns Working Group - North Ryedale Public Transport Group - Police – Kirkbymoorside Community Consultation Group - Kirkbymoorside Environment Group - John Stockton Trust Foundation - To receive reports from representatives on outside bodies - Minutes and Matters Arising - To approve the minutes of the Meeting held on 20 April 2015 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 30 April 2015 - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Coughlan and Dowie - Annual Accounts and Return to 31 March 2015 - To approve the Accounts for the year to 31 March 2015 - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2015 - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2015 - To approve a report on variances in the accounts beyond the permitted 10% - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2015 and approve as appropriate - To approve Minutes of items 1 a-e above - To consider and agree to approve the draft Heads of Terms document provided by NYCC in respect of the proposed Town Council occupancy at Church House - To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year in light of additional information received - To note receipt of correspondence from the John Stockton Educational Foundation - To note receipt of information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven and consider an appropriate response - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies - Receive reports from Members on delegated matters - Receive the Town Clerk's report - Questions to the Chairman - To note the date of the next ordinary meeting of the Town Council on 15 June 2015 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/SupportingDoc.pdf|Supporting Doc]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/2015CommitteeMembership.pdf|2015-16 Committees & Delegated Teams]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Council/2015-04-20Minutes.pdf|Council Minutes 20 April 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/FinancialSummary.pdf|Financial Summary May 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/BudgetSummary.pdf|Budget Summary May 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/StatementofAccounts.pdf|Statement of Accounts May 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/AnnualReturn.pdf|Section 1 (Accounting Statement) of the Annual Return]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/BalanceSheet.pdf|2014-15 Balance Sheet]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/StatementofAccounts.pdf|2014-15 Statement of Accounts]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/BankReconciliation.pdf|2014-15 Bank Reconciliation]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/VariancesReport.pdf|Variances Report 2014-15]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/Section2.pdf|Section 2 annual governance statement 2014/15]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/NYCCHeadsofTerms.pdf|NYCC Heads of Terms – Licence]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/JohnStockton.pdf|Correspondence from the John Stockton Educational Foundation]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/NYCC.pdf|Information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven]]