====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 20 July 2015 ===== Issued on 15 July 2015 for a meeting of the Town Council to be held at 7.30 pm on 20 July 2015 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To approve the minutes of the Meeting held on 15 June 2015 - To receive teh minutes of the Manor Vale Management Committee meeting held on 14 July 2015 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 30 June 2015 - To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £59.28, increased from £55.64 in November 2014 - To consider and agree the grant application submitted by Kirkby On Camera in the amount of £1000 to set up a channel to host the oral histories of Kirkbymoorside - To consider and agree Phase 1 of the street lighting upgrades to replace all concrete lighting columns in compliance with NYCC standards and installation of LED lanterns as approved at the meeting on 17th November 2014 - Church House and Library - To receive further information pertaining to the proposal to move the Town Council office to Church House and consider an appropriate response - To receive information received from NYCC with regards to the future of the library - To confirm that the council wishes to be represented in library negotiations by the 'Future of Church House' delegated team - To review the composition of the 'Future of Church House' delegated team - Moorside Room - To note that the blinds will be installed at the Moorside Room on Tuesday 21st July at a total cost of £1250 - To receive an update from the Town Clerk on management of the Moorside Room - To consider and agree that exhibitions will be subject to a 25% commission charge with a minimum fee of £30 to cover running costs - To agree that the 'Moorside Room' delegated team is no longer required - To consider and agree to make representation to RDC in respect of leasing the Town Farm car park - To note that the Submission of Ryedale District Community Infrastructure Levy – Draft Charging Schedule document was submitted by RDC for examination on Friday 10th July - To note that the Town Council's RAY membership expires on 22 July 2015 and agree to renew the same at a cost of £35 - To consider and agree membership to SLCC at a cost of £12 joining fee and £167 annual charge - To consider and agree training and professional development (CiLCA) fees for the Town Clerk to 'become a qualified clerk' at a cost of £250 http://www.slcc.co.uk/content/cilca-2015/525/ - To consider and agree to renew the three year contract for the annual service of the church clock at a cost of £456 plus VAT - To consider and agree an appropriate response to concern raised about the speed of vehicles in Kirkby Mills Estate - To note that the Long Distance Walkers Association (LDWA) annual 100 mile walk will take place in North Yorkshire in May 2017 - To note receipt of thanks from Next Steps Mental Health Resource Centre for the grant awarded in the amount of £1,070 - To note receipt of thanks from Ryedale Citizens Advice Bureau - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies - Receive reports from Members on delegated matters - Receive the Town Clerk's report - Questions to the Chairman - To note the date of the next ordinary meeting of the Town Council on 21 September 2015 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/SupportingDocument.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2015-06-15Minutes.pdf|Council Minutes 15 June 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/ManorVale/2015-07-14ManorVale.pdf| Manor Vale minutes 14 July 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/FinancialSummary.pdf|Financial Summary to 30 June 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/BudgetSummary.pdf|Budget Summary to 31 May 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/StatementofAccounts.pdf|Statement of Accounts to 31 May 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/advancedledsltd-Quotation.pdf|advanced leds ltd - Quotation]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/advancedledsltd-Clara.pdf|advanced leds ltd - Clara lantern specifications]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/2015-07-07ExecutiveMinutes.pdf|Minutes of NYCC Executive meeting held on 7 July 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/CILsubmissionletter.pdf|CIL submission letter]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/RAY.pdf|Rural Action Yourkshire]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/SLCCMembershipApplication2015.pdf|SLCC Membership Application Form 2015]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/2017HundredRoute.pdf|2017 Hundred Route]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-07-20/NextSteps.pdf|Correspondence received from Next Steps Mental Health Resource Centre]]