====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - 15th February 2016 ===== Issued on 9th February 2016 for a meeting of the Town Council to be held at 7.30pm on 15th February 2016 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To receive and approve the minutes of the Meeting held on 18th January 2016 - To receive the minutes of the Staffing Committee meeting held on 9th February 2016 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 31 January 2016 - To note information regarding changes to the External Audit Regime and consider and agree whether to remain automatically opted into the Sector Led Body for audit or to opt out - To consider and agree the PRS licence at the Moorside Room in compliance with copyright law at an approximate annual cost of £251.70 - To receive an update regarding contact with other agencies in respect of the recent flooding - Grant Application - To consider and agree the grant application submitted by Moorsbus Community Interest Company in the amount of £400 to contribute towards the provision of the Moorsbus services on Sundays in July, August and September 2016 - To consider and agree the grant application submitted by Kirkbymoorside History Group in the amount of £1200 to transfer taped interviews from casette to digital format - Tour de Yorkshire - To receive information on progress on arrangements to date - To note that the cost of hire of a 12sqm screen for live streaming of the Tour de Yorkshire has been negotiated by the Town Clerk to £1200 + VAT - To consider and agree to allocate £1440.00 from the Town Team Funds Account for the hire of a screen on 1st May - To consider and agree to allocate £100 from the decorations budget (Minute 15159 18th January 2016)to In Bloom for the purchase of plants - To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 1st May 2016 at the concessionary day rate of £1.50 each - To consider details of the proposal to federate Helmsley CP School, Kirkbymoorside CP School, Ryedale School and Sinnington CP School with effect from 1st July 2016 and consider an appropriate response - Ryedale District Council - Local Plan Sites Consultation - to consider the notification from RDC Planning Services of the submission to the Local Sites Document of Site 657 at Kirkby Mills for employment use and agree an appropriate response - http://www.ryedaleplan.org.uk/attachments/article/68/site_657_Jan16.pdf - http://www.ryedaleplan.org.uk/attachments/article/68/Kirkbymoorside%204Jan16.pdf - CIL - to receive the Notice of Approval - The Community Infrastructure Levy (CIL) Charging Schedule - To consider and agree permission for an orienteering event to take place in Kirkbymoorside on 27th February 2016 http://www.eborienteers.org.uk - To acknowledge receipt of correspondence from In Bloom and consider and agree continued support by contributing £40 towards the cost of a flower tub - To note that remedial repairs to the A170 roundabout planting has been authorised by the Town Clerk in accordance with the advice of Rita Gibson, representative of In Bloom - To note receipt of correspondence from Kirkby Fruit Project regarding funds available to volunteer run community groups in Kirkbymoorside - To note receipt of correspondence from Ryedale Lions with regards to funding available to non-profit organisations in Kirkbymoorside - To receive the Town Mayor's Report - To receive reports from Members representing the Town Council at meetings of outside bodies - To receive reports from Members on delegated matters - To receive the Town Clerk's report - Questions to the Chairman - To agree to exclude members of the public from discussion of items 23 and 24 - To receive the nominations for the Community Award and to agree the recipient - Staffing - To note that the Town Clerks annual appraisal was carried out on 9 February 2016 - To receive recommendations from the Staffing Committee - To consider and agree recommendations received from the Staffing Committee - To note the date of the next meeting on 21st March 2016 at 7.30pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/SupportingDoc.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-01-18Minutes.pdf|Minutes 18 January 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Staffing/2016-02-09Staffing.pdf|Staffing Minutes 9 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/FinancialSummary.pdf|Financial Summary to 31 January 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/BudgetSummary.pdf|Budget Summary to 31 January 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/StatementofAccounts.pdf|Statement of Accounts to 31 January 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/SmallerAuthoritiesAuditAppointments-FirstCommunication.pdf|Smaller Authorities' Audit Appointments First Communication]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/SmallerAuthoritiesAuditAppointments-SecondCommunication.pdf|Smaller Authorities' Audit Appointments Second Comunication]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/AuditFactsheet.pdf|Audit Fact Sheet]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/Changes_to_the_smaller_authorities_local_audit_and_accountability_framework_a_guide__2_.pdf|Changes to the smaller authorities local audit and accountability framework:a guide]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/YLCABriefingnoteSectorLedBodyforExternalAudit.pdf|YLCA Briefing Note - sector Led Body for Extenal Audit]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/PRSQuotation.pdf|Quotation for PRS Licence]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/FinalFederationLettertoParentsStakeholders.pdf|Federation Letter to Stakeholders]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/FinalPublicConsultationDocument.pdf|Federation Public Consultation Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/RDCSitesConsultation.pdf|Sites Consultation - Notification of new site submission - Kirby Mills]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/CILNoticeofApproval.pdf|Notice of Approval - Community Infrastructure Levy (CIL) Charging Schedule]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/AMap.pdf|Eborienteers Kirkbymoorside Map]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/BFOflyer.pdf|Eborienteers Flyer]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/RouteB.pdf|Sample Route]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/BFOInsurance.pdf|British Orienteering Federation Ltd Liability Insurance]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/InBloom.pdf|Correspondence received from In Bloom]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-02-15/RyedaleLions.pdf|Correspondence from Ryedale Lions]]