====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - 21st March 2016 ===== Issued on 16th March 2016 for a meeting of the Town Council to be held at 7.30pm on 21st March 2016 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To receive and approve the minutes of the Meeting held on 15th February 2016 - To receive the minutes of the Staffing Committee meeting held on 15th February 2016 - To receive the minutes of the Finance Committee meeting held on 3rd March 2016 - To receive the minutes of the Play Areas and Sports Committee meeting held on 17th March 2016 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 29th February 2016 - To receive recommendations from the Finance Committee - To agree the appointment of an internal auditor - To agree the terms of reference for the internal auditor - To note that the cost of producing the Moorsider has increased from £140.00 to £145.00 and to agree its continued publication - To note that Dropbox is no longer in compliance with the DPA since the revocation of Safe Harbor provisions in respect of the USA - To consider and agree sync.com as the alternative data storage facility from the date of expiration of the Dropbox subscription on 15th November 2016 https://suchanek.name/texts/reviews/tresorit.html - 2016 - 2018 Contracts - To consider tenders received for Maintenance of the A170 Roundabout and appoint a contractor - To consider tenders received for Grass Verge Cutting and appoint a contractor - Tour de Yorkshire - To receive information on progress of arrangements to date - Street Lighting - To note the acquisition of advanced leds ltd by Investx through Waveguide Lighting Ltd - To receive a report on progress of street lighting upgrades - Church House - To receive information on the future of Kirkbymoorside library - To receive information pertaining to progress of the proposal to move the Town Council office to Church House - To consider information received from HeartSafe Communities with regards to community defibrillators and agree appropriate action - http://aed7000defib.com/products/aed-7000 - http://www.defibstore.co.uk/?gclid=Cj0KEQjwiKS3BRCU-7XQ75Te3NoBEiQAA2t_xIrGy_gMBxnmcmygXMHLFl2MJuoLE8oIUEfOxBgp-7AaAgZ98P8HAQ - To consider and agree the purchase of 10m3 of 8-40mm Play Grade Bark at a cost of £537.30 + VAT for the Playdale climber bark pit at Old Road play area - To consider and agree the purchase of 2 no. dog waste bins at a cost of £275 + VAT (including carriage) - To review the honorarium for the winding of All Saints' Church Clock, currently £200 (doubled in 2015) - To note that the EYMS Service 128 bus, which calls at Scarborough, Pickering and Helmsley (via Kirkbymoorside) will soon be improved to include extra journeys https://www.eyms.co.uk/bus-services/service-information-item?id=1309 - To acknowledge correspondence received from June Cook on behalf of Marie Curie - To agree a date for the Town Meeting - To receive the schedule of meetings for 2016-17 - To receive the Town Mayor's Report - To receive reports from Members representing the Town Council at meetings of outside bodies - To receive reports from Members on delegated matters - To receive the Town Clerk's report - Questions to the Chairman - To note the date of the next meeting on 18th April 2016 at 7.30pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/SupportingDocument.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-02-15Minutes.pdf|Minutes 15 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Staffing/2016-02-15Staffing.pdf|Staffing Committee Minutes 15 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Finance/2016-03-03Finance.pdf|Finance Committee Minutes 3 March 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/PAS/2016-03-17PAS.pdf|PAS Committee Minutes 17 March 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/FinancialSummary.pdf|Financial Summary to 29 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/BudgetSummary.pdf|Budget Summary to 29 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/StatementofAccounts.pdf|Statement of Accounts to 29 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Accounts/2016InternalAuditTermsofReference.pdf|Internal Audit Terms of Reference]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Tenders/A170RoundaboutMaintenanceTendersReceived.pdf|2016-2018 A170 Roundabout Maintenance Tenders Received on 26 February 2016]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Tenders/GrassVergeCuttingTenders Received.pdf|2016-2018 Grass Verge Cutting Tenders Received on 26 February]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/InvestxPressRelease-ADVLED.pdf|Investx Press Release]] * https://www.stjohnsupplies.co.uk/downloads/FAQs_defibrillators.pdf * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/16-17ScheduleofMeetings.pdf|2016/17 Schedule of Meetings]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-03-21/MarieCurie.pdf|Correspondence received from June Cook on behalf of Marie Cure]]