Issued on 10th May 2017 for a meeting of the Town Council to be held at 7.30 pm on 15th May 2017 in Church House, Kirkbymoorside
To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Ashworth’s report of his engagements since the Ordinary Meeting of the Town Council in April and comments on his period of office
To give a vote of thanks to Councillor Ashworth for his work during the year 2016-2017
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
Committees
Finance Committee
Manor Vale Management Committee
Planning Committee
Play Areas & Sports Committee
Staffing Committee
Disciplinary Panel
Appeals Panel
Delegates teams
Internal Control - Councillors Audit
Cemetery Duties
Representatives
Five Towns Meeting
Ryedale Market Towns Working Group
North Ryedale Public Transport Group
Police – Kirkbymoorside Community Consultation Group
Kirkbymoorside Environment Group
John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
To approve the minutes of the Meeting held on 24th April 2017
To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
To approve cheque payments according to the list provided
To receive the Financial Summary to 30th April 2017
To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
To consider and agree the proposal that at the end of each financial year any unspent funds from the grant, and development cost codes, subject to covering any over expenditure from other cost codes, be held in reserve and earmarked for future development projects matching the same criteria
To consider and agree a ceiling figure of £20,000 for aforementioned development project reserves
To consider and agree to transfer the 2016/17 surplus of cemetery funds, in the amount of £4708.50 to the Cemetery reserves
Annual Accounts and Return to 31st March 2017
To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2017 and approve as appropriate
To approve the Accounts for the year to 31st March 2017
To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2017 and approve as appropriate
To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2017
To approve a report on variances in the accounts beyond the permitted 15%
To approve Minutes of items 1 a-e above
To consider and agree the grant application submitted by Next Steps Wellbeing/Mental Health Centre for £1040.00 to pay for the annual rent and refreshment costs for the Kirkbymoorside programmes
To review the Town Cemetery charges and agree any changes as appropriate
Parking and Traffic Concerns
West End
To note the response to the Town Council's correspondence to local businesses encouraging use of the Town Farm car park
To consider information received from Philip Sharp, NYCC Highways Authority and agree an appropriate response
To note concern raised by members of the public with regards to restricted pedestrian access outside Ryedale Garages, Piercy End and agree a suitable response
Sportsfield
To note receipt of the following completed Counterpart Leases and Licences, all dated 5 April 2017:
Lease - Kirkbymoorside Squash Club
Lease - Kirkbymoorside Bowling Club
Lease - Kirkbymoorside Tennis Club
Licence - Kirkbymoorside Cricket Club (Club premises)
Licence - Kirkbymoorside Cricket Club (Cricket pitch)
Licence - Kirkbymoorside Football Club (Club premises)
Licence - Kirkbymoorside Football Club (Football Pitch)
To consider and agree the addition of the cricket/football pitch to the grass cutting schedule and application of the cutting specification to the same, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses
To note that information has been requested in respect of the requirements for the application of fertiliser and weedkiller to the cricket/football pitch, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses
Play Areas
To consider and agree to revise the play area inspection schedule to three quarterly inspections by Park Lane Playgrounds, and one annual inspection to be carried out by an independent inspector
To consider and agree the appointment of Streetscape (Products & Services) Ltd. to the annual inspection at a cost of £250 + VAT
Youth Council
To consider and agree strategy to generate interest in, and timescales for, the formation of a Youth Council
To consider and agree the Town Clerks request to attend the SLCC 2017 Regional Training Seminar on 19th July 2017 at a cost of £69 + VAT plus travel expenses
To review the state of street cleaning and consider any action the Council could take to improve matters
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 19th June 2017 at 7.30 pm in Church House