====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 17th July 2017 ===== Issued on 11th July 2017 for a meeting of the Town Council to be held at 7.30 pm on 17th July 2017 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To approve the minutes of the Meeting held on 19th June 2017 - To receive the minutes of the Play Areas and Sports Committee meeting held on 29th June 2017 - To receive the minutes of the Manor Vale Management Committee meeting on 10 July 2017 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 30 June 2017 - To note that the VAT claim has been submitted to HM Revenue & Customs for refund in the amount of £8,697.25 for the period 01/04/2016 to 31/03/2017 - To consider and agree to authorise payment by standing order to Clannet for monthly charges associated with the public wi-fi of £78.40 (Service charge £30.00, Line Rental £11.33, Broadband £24.00 + VAT 20% £13.07 minute 16183) (see agenda item for public wi-fi survey report) - To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £71.76 (increased from £65.52 in July 2016, £59.28 in July 2015 and £55.64 in November 2014) - To consider and agree purchase of a long stay parking permit for the town clerk at a quarterly cost of £52.00 - Grant Applications - To consider and agree the grant application submitted by Ryedale School Parent Teacher Association in the amount of £1,425.00 (no VAT) for the purchase of an Epsom-EB-696 Ui Projector - To consider and agree the grant application submitted by Kirkbymoorside Football Club in the amount of £1,808.33 + VAT to cover the cost of supply and installation of replacement flooring in the cricket and football clubhouse as part of the refurbishment project - To note the schedule of deadlines in respect of RDC Grants 2017/18 - To receive information from Melanie Farnham, Highways Improvement Manager, North Yorkshire County Council Highways and Transportation on the schedule of works to upgrade Ings Lane, including alterations to the A170 roundabout - Bus Shelters - To consider information received from Northern Ryedale Public Transport Group - To consider and agree the cost to purchase 2no. bus shelters to be sited on New Road - To consider and agree the bus shelter specifications/design - In view of the number of sites in the town that have planning permission but that remain undeveloped, to consider and agree a position regarding the sites designated for residential development on the Local Plan that have not yet been developed, and communicate this to the Planning Authority and developers - To consider and agree to elaborate on the Fracking Policy - To receive information on the Reform of Data Protection Legislation and the introduction of the General Data Protection Regulations 2018 to apply to local authorities from 25 May 2018 - https://ico.org.uk/for-organisations/data-protection-reform/ - To note that the Parish Portal is now available to report and track highways and street lighting issues online - To note that Ryedale District Council have signed up to the North Yorkshire Community Messaging service https://www.northyorkshirecommunitymessaging.org - To consider and agree to initiate a Dementia Awareness campaign in Kirkbymoorside - To receive the findings of the service provision assessment carried out by Clannet on Friday 7th July 2017 in response to complaints about the public wi-fi - Christmas Lights - To note that a member of the public has offered to purchase, on behalf of the town, Christmas lights for the A170 roundabout - To consider and agree the design and specification of the proposed Christmas lighting - To note that the Town Council's Rural Action Yorkshire & Community First Yorkshire membership is due for renewal and agree to renew the same at a cost of £35 - To note that the Town Clerk's SLCC membership is due for renewal and agree to renew the same at a cost of £177 http://www.slcc.co.uk/content/membership-benefits/8/ - To note that the Town Clerk's ALCC membership is due for renewal and agree to renew the same at a cost of £10 http://www.alccunion.co.uk - To note the NYCC Hazardous Household Waste Consultation will run until 2 October 2017, participation is online via www.northyorks.gov.uk/hhwconsultation - To acknowledge receipt of thanks from Next Steps for the grant of £1,040 which will support the 'Kirkbymoorside Hub' and continue to reduce the stigma of mental health and reduce isolation and loneliness in Kirkbymoorside - To note information received from the York & North Yorkshire Play and Recreation Association - To consider and agree a request by the Kirkbymoorside Environment Group for use of the Moorside Room to host a monthly Repair Cafe - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters - Receive the Town Clerk's report - Questions to the Chairman - To note the date of the next ordinary meeting of the Town Council on 18th September 2076 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes17-18/Council/2017-06-19Mins.pdf|Council Minutes 19 June 2017]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes17-18/PAS/2017-06-29PAS.pdf|PAS Committee Minutes 29 June 2017]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes17-18/ManorVale/2017-07-10ManorVale.pdf|Manor Vale Management Committee Minutes 10 July 2017]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/SupportingDoc.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/FinancialSummary.pdf|Financial Summary to 30 June 2017]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/BudgetSummary.pdf|Budget Summary to 30 June 2017]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/StatementofAccounts.pdf|Statement of Accounts to 30 June 2017]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/NRPTGQueensburyQuote.pdf|Queensbury Shelters Quote]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/NRPTBCQuote.pdf|B&C Shelter Solutions Limited Quote]] * [[https://ico.org.uk/media/for-organisations/documents/2664/leadership-data-protection-checklist.pdf|ico Local authority information sharing and data protection checklist]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/setting-up-councillor-access-to-the-parish-portal.png|Setting up Councillor access to the Parish Portal]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/reporting-a-fault-via-the-parish-portal.png|Reporting a Fault via the Parish Portal]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/emergency-calls---parish-portal.png|Emergency Calls via the Parish Portal]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/requesting-support-on-parish-portal.png|Requesting Support on Parish Portal]] Dementia Awareness supporting links: * https://youtu.be/V6mWYvhDNYU * http://scanmail.trustwave.com/?c=2863&d=l9fM2dU2JsLUV1IUYmZeyHGFXIxO47BBfXdRxWgBOQ&u=https%3a%2f%2fyoutu%2ebe%2fV6mWYvhDNYU> * https://www.alzheimers.org.uk/info/20115/making_your_ * http://scanmail.trustwave.com/?c=2863&d=l9fM2dU2JsLUV1IUYmZeyHGFXIxO47BBfSMCljgAOQ&u=https%3a%2f%2fwww%2ealzheimers%2eorg%2euk%2finfo%2f20115%2fmaking%5fyour%5fcommunity%5fmore%5fdementia-friendly%2f341%2fhow%5fto%5fbecome%5fa%5frecognised%5fdementia-friendly%5fcommunity> * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/ChristmasLightsImage.pdf|Proposed Christmas Lights]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/ChristmasLightsSpec.pdf|Proposed Christmas Lights Design]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/RAY.pdf|RAY membership renewal]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/SLCCMembershipRenewalNotice.pdf| SLCC Membership Renewal Notice]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/HazardousHouseholdWasteConsultation_A4Poster.pdf|NYCC Hazardous Household Waste Consultation]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/NextSteps.pdf|Correspondence received from Next Steps]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-07-17/YNYPRA.pdf|York & North Yorkshire Play and Recreation Association]]