Kirkbymoorside Town Council Documents

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====== Kirkbymoorside Town Council ======
|{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT |
|::: |Tel: 01751 432217 |
|::: |Email: <town.clerk@kirkbymoorsidetowncouncil.gov.uk> |
|::: |http://www.kirkbymoorsidetowncouncil.gov.uk |


===== Agenda 18th February 2019 =====

Issued on 12th February 2019 for a meeting of the Town Council to be held at 7.30pm on 18th February 2019 in Church House, Kirkbymoorside

**Members of the press and public are welcome to attend**
 
**Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.**

  - To receive apologies for absence
  - To receive Declarations of Interest in items on the agenda
  - Minutes and Matters Arising
    - To receive and approve the minutes of the Meeting held on 21st January 2019
    - To receive minutes of the Manor Vale Management Committee meeting held on 4th February 2019
    - To consider matters arising
  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
  - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters  
  - To consider financial matters:
    - To approve cheque payments according to the list provided
    - To receive the Financial Summary to 31 January 2019
  - West End
    - To receive information from the informal meeting on 5th February regarding traffic concerns on West End
    - To note that arrangements have been made for traffic surveys on West End and Westfields, in proximity to the Community Primary School, at a cost of £350 + VAT, the sites for which were determined by NYCC Highway Authority engineers
    - To note criterion 2.2b) of the 'Policy for 20mph Speed Limits' stipulates '20mph speed limits by signs alone should only be used where mean vehicle speeds are 24mph or lower'
    - To consider and agree to delegate authority to the Town Clerk to apply, on behalf of the Town Council, for 20mph speed limits on West End and Westfields in proximity to the Community Primary School, if the results of the traffic surveys satisfy the aforementioned criterion, in order to expedite matters and avoid the need to await further consideration at the next Ordinary meeting of the Town Council on 18th March 2019
    - To consider and agree to encourage members of the public to participate in the 'Community Speed Watch' initiative 
      - https://www.northyorkshire-pfcc.gov.uk/how-can-we-help/common-problems/community-speed-watch/
      - https://www.northyorks.gov.uk/speed-limits-speeding-and-road-safety-concerns
  - Parish Elections 2019
    - To receive information on the parish elections 2019
    - To receive the draft 2019 Election leaflet and agree any revisions prior to publication
  - To consider and agree to cover the cost of installing a suitable hardstanding on the verge of the A170 westbound to accommodate a police speed van
  - Old Road play area
    - To consider and agree to waive standing order 11 ‘Rescission of previous resolutions’ which states that “A resolution (whether affirmative or negative) of the Council shall not be reversed within 6 months.”
    - To consider and agree the proposal by Cllr Chapman to remove the signage at the play areas contrary to the resolution recorded in Minute 18127 dated 15th October 2018
    - To consider and agree the proposal by Cllr Chapman to investigate the feasibility of installing lighting at Old Road play area
    - To consider and agree to explore funding options available for the proposed lighting at Old Road play area
    - To consider and agree the proposal by Cllr Chapman to carry out the following improvements to the half basketball court:
      - back netting to complete the original brief
        - option a - curved wooden backstop @ £1639.20
        - option b - plain fencing @ £700
      - repair the surface to a professional standard - no quotation provided   
  - In Bloom
    - To consider and agree continued support by contributing £80 towards the cost of maintaining a flower tub and the flower beds surrounding the war memorial in the churchyard
    - To consider and agree the request by In Bloom that the Town Council cover the cost of approximately £500 for the clearing works associated with the project to redesign the Millennium garden outside the Community Primary School
  - To consider and agree to support the 'Keep Britain Tidy' campaign by promoting the 'Great British Spring Clean 2019' 22 March to 23 April 2019 https://keepbritaintidy.cmail20.com/t/i-e-nhtykkt-ykhyyukrtk-k/
  - To note that the two silver birch trees on Piercy End are now protected by Tree Preservation Order 347
  - Ryedale Plan - To note that a schedule of Main Modifications to the Local Plan Sites Document, together with Sustainability Appraisal and Habitat Regulations Assessment of the Main Modification has been published for public consultation between 4 February 2019 and 18 March 2019 
  - To receive the 2018 usage reports for the public wi-fi
  - To receive correspondence from residents of Vivers Place requesting that the concrete base at the bus stop on the A170 eastbound be removed and replaced with grass, and agree a suitable response
  - To note that the Town Clerk has successfully negotiated with Ryedale District Council for free parking in Town Farm car park on Sunday 5th May to support the annual Tractor Run and Kirkbymoorside 10k events 
  - Town Mayors Report
  - Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
  - To receive the Town Clerk's report
  - Questions to the Chairman
  - To agree to exclude members of the public from discussion of item 
  - To receive the nominations for the Community Award and to agree the recipient 
  - To note the date of the next meeting on 18th March 2019 at 7.30pm in Church House

Related Documents:

  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes18-19/Council/2019-01-21CouncilMinutes.pdf|Minutes of Council meeting 21st January 2019]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes18-19/ManorVale/2019-02-04ManorVale.pdf|Minutes of Manor Vale Management meeting 4th February 2019]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/SupportingDoc.pdf|Supporting Document]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/StatementOfAccounts.pdf|Statement of Accounts to 31 January 2019]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/FinancialSummary.pdf|Financial Summary to 31 January 2019]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/BudgetSummary.pdf|Budget Summary to 31 January 2019]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/5FebMeetingNotes-WestEnd.pdf|Notes of informal meeting dated 5th February regarding traffic concerns on West End]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/20mph.pdf|Extract from Appendix A - Policy for 20mph Speed Limits]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/2019Electionleaflet.pdf|2019 Election leaflet]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/CllrChapman-OldRoadplayarea.pdf|Supporting information provided by Cllr Chapman in respect of Old Road play area considerations]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/Agendaitem10cLightingatOldRoadplayarea-professionaladvice.pdf|Agenda item 10c - advice from play professionals]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/Agendaitem10cAdditionalinfo.pdf|Agenda item 10 - additional information]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/CllrChapman-BasketballCourt.pdf|Supporting information provided by Cllr Chapman in respect of Basketball Court considerations]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/CllrChapman-BasketballCourtSurface.pdf|Supporting information provided by Cllr Chapman in respect of Basketball Court Surfacing considerations]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/EnvironmentalArt.pdf|Environmental Art quotation]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/InBloom.pdf|Correspondence from In Bloom]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/TPO.pdf|Tree Preservation Order]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/RyedalePlanConsulteeletter.pdf|Ryedale Plan Consultee Letter]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/KirkbymoorsideHotspotQ12018.pdf|Wi-fi report Q1 2018]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/KirkbymoorsideHotspotQ22018.pdf|Wi-fi report Q2 2018]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/KirkbymoorsideHotspotQ32018.pdf|Wi-fi report Q3 2018]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/KirkbymoorsideHotspotQ42018.pdf|Wi-fi report Q4 2018]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas18-19/Council/2019-02-18/councilletterbusshelterbase.pdf|Correspondence from residents of Vivers Place]]