====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 20th May 2019 ===== Issued on 15th May 2019 for a meeting of the Town Council to be held at 7.30pm on 20th May 2019 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To elect the Town Mayor for the ensuing year - To record the Declaration of Office of the Town Mayor - To receive Councillor Ashworths report of the year 2018-2019 and comments on his period of office - To give a vote of thanks to Councillor Ashworth for his work during the year 2018-2019 - To elect the Deputy Town Mayor for the coming year - To record the Declaration of Acceptance of Office of Councillors - To record the completion of Mandate for Local Authority in accordance with Financial Standing Orders - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives: - Committees - Finance Committee - Manor Vale Management Committee - Planning Committee - Play Areas & Sports Committee - Staffing Committee - Disciplinary Panel - Appeals Panel - Delegates teams - Internal Control - Councillors Audit - Cemetery Duties - Representatives - Five Towns Meeting - North Ryedale Public Transport Group - Police – Kirkbymoorside Community Consultation Group - Kirkbymoorside Environment Group - John Stockton Trust Foundation - To consider and agree a zero tolerance practice for all communications with the Town Council, its members and Officer that are in any way abusive - To agree a standard response to any abusive communications and that any such communications will be referred to the appropriate authority - To receive reports from representatives on outside bodies - Minutes and Matters Arising - To approve the minutes of the Meeting held on 15th April 2019 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 30th April 2019 - Annual Accounts and Return to 31st March 2019 - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2019 and approve as appropriate - To approve the Accounts for the year to 31st March 2019 - To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2019 - To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2019 - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2019 - To approve a report on variances in the accounts beyond the permitted 15% - To approve Minutes of items a-f above - Grant Applications - To consider and agree the grant application submitted by Kirkbymoorside Flying Club for £340 to repaint the Flying Club cabin at the sportsfield - To consider and agree the grant application submitted by Friends of Ryedale School for £2000 match funding towards the cost of a UEFA standard community 3G pitch to be built on the site of Ryedale School - Co-op Store - To receive correspondence from Kirkbymoorside Environment Group in respect of their communications with the Co-op outlining their wishes for the new store in the town and consider an appropriate response - To receive information from the Applicant and Agent of the proposed new Co-op store - Planning - To review planning applications: - 119/00467/ADV | Display of non-illuminated business name lettering to existing front and side timber fascia | HSBC Bank 5 Piercy End Kirkbymoorside North Yorkshire YO62 6DQ [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PPZQ80NOJVJ00]] - 19/00468/FUL | Change of use of bank (Use Class A2) to a mixed use of ground floor cafe (Use Class A3) and ground and first floor artists studios (Use Class B1) with a second floor attic storage area (part retrospective application) | HSBC Bank 5 Piercy End Kirkbymoorside North Yorkshire YO62 6DQ [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PPZQ82NOJVM00]] - 19/00491/HOUSE | Erection of replacement garage and alterations to garden room | 11 Springfield Lane Kirkbymoorside North Yorkshire YO62 6LU [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PQ75NINOJXA00]] - To note Planning Decisions: - 19/00186/HOUSE | Erection of single storey side extension and detached garage following demolition of existing garage. | 5 Kildare Garth Kirkbymoorside YO62 6LN ** Approved ** - To receive correspondence from a member of the Northern Ryedale Transport Group and agree a suitable response - Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters - Receive the Town Clerk's report - Questions to the Chair - To note the date of the next ordinary meeting of the Town Council on 17th June 2019 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/SupportingDoc.pdf|Supporting Doc]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Reports/2018-19MayorsReport.pdf|Cllr Ashworths 2018/19 Report]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/2019-20DraftCommitteeMembership.pdf|2019-20 Committees & Delegated Teams]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes18-19/Council/2019-04-15Minutes.pdf|Council Minutes 15 April 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/FinancialSummary.pdf|Financial Summary to 30 April 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/StatementofAccounts.pdf|Statement of Accounts to 30 April 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/Section2AnnualReturn.pdf|Pages 3 - 5 of Annual Governance and Accountability Return 2018/19 Part 3:Annual Internal Audit Report 2018/19; Section 1 - Annual Governance Statement 2018/19; Section 2 - Accounting Statements 2018/19]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/AnnualReturnStatementofAccounts.pdf|2018-19 Statement of Accounts]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/Bankrecs18-19.pdf|2018-19 Bank Reconciliation]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/VariancesReport18-19.pdf|Variances Report 2018-19]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/GrantApplications/2019-20/FlyingClub-May2019.pdf|Flying Club Grant application]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/GrantApplications/2019-20/FriendsofRyedaleSchool-May2019.pdf|Friends of Ryedale School Grant Application]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/KMEG-Co-Op.pdf|Kirkbymoorside Environment Group wishes for the new Co-Op store]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-05-20/NRPTGCorrespondence.pdf|Correspondence from a member of the Northern Ryedale Transport Group]] ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **