====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT| |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 21st October 2019 ===== Issued on 15th October 2019 for a meeting of the Town Council to be held at 7.30pm on 21st October 2019 in Church House, Kirkbymoorside **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To receive and approve the draft minutes of the Meeting held on 16th September 2019 - To receive the draft minutes of the Finance Committee meeting dated 30th September 2019 - To receive the draft minutes of the Manor Vale Management Committee meeting on 7th October 2019 - To consider matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To approve cheque payments according to the list provided - To receive the Financial Summary to 30 September 2019 - To receive recommendations from the Finance Committee regarding the budget for 2020/21 - To agree the budget for 2020/21 and determine the precept - To note that the Councillors Audit for Q1 and Q2 has been carried out - Insurance - To note the Commercial Combined Insurance Policy falls due for renewal on 1st November 2019 - To note that the insurance scheme has been transferred from Aviva to RSA due the increased cover limits (now £15m public liability & higher personal accident limits) and competitive rating, and to consider and agree the annual premium rate of £2,229.19 (including IPT and fees, reduced from £2,642.54 with Aviva in 2018) under the terms of a new 3 year long term agreement - To consider and agree the recommendation for Cyber Package Insurance from Touchstone Underwriting Ltd for the period from the 1st November 2019 to the 31st October 2020 at a premium (including IPT and all fees) of £305.00 - To receive the Operational Inspection Report carried out at Old Road play area and skatepark on 2 October 2019 and note that at the time of issue of the agenda the recommended repairs detailed on page 10 are in progress - To receive information in respect of the North Yorkshire Electric Vehicle charging project - 'Climate Emergency' - To receive the Friends of the Earth's '20 actions parish and town councils can take on the climate and nature emergency' https://policy.friendsoftheearth.uk/reports/20-actions-parish-and-town-councils-can-take-climate-and-nature-emergency - To note that Ryedale District Council declared a 'Climate Emergency' at its meeting on 10th October 2019 - To note the free drop in event 'Cut My Carbon Footprint' on Saturday 2nd November, 10.30am - 2pm at the Milton Rooms, Malton Market Place - North Yorkshire County Council - To note NYCC are recruiting members to the North Yorkshire Local Access Forum, the closing date for which is 8th November 2019 - To note the online ‘Your Services, Your Say’ consultation at www.northyorks.gov.uk/yourservicesyoursay, the closing date for which is Monday 18th November - To receive correspondence from Ryedale Citizens Advice - Receive the Town Mayor’s Report - Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters - Receive the Town Clerk's report - Questions to the Chair - To note the date of the next ordinary meeting of the Town Council on 18 November 2019 at 7.30 pm in Church House Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/SupportingDocument.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/Council/2019-09-16Minutes.pdf|Draft Council Minutes 16th September 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/Finance/2019-09-30Finance.pdf|Draft Finance Committee minutes 30th September 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/ManorVale/2019-10-07ManorVale.pdf|Draft Manor Vale Management committee minutes 7th October 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/FinancialSummary.pdf|Financial Summary to 30 September 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/BudgetSummary.pdf| Budget Summary to 30 September 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/StatementofAccounts.pdf|Statement of Accounts to 30 September 2019]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/2020-21FinanceCommitteedraftBudgetProposal.pdf|Finance Committee Draft Budget proposal 2020/21]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/2020-21DraftBudget.pdf|2020/21 Draft Budget]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/Insurance2019CouncilGuardQuoteSchedule.pdf|Insurance 2019 Council Guard Quote Schedule]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/InsuranceCouncilGuardKeyfacts-Summaryofcover.pdf|Insurance Council Guard Key Facts - Summary of cover]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/InsuranceCouncilGuardPolicyWording.pdf|Insurance Council Guard Policy Wording]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/InsuranceCouncilGuardCyberCrime.pdf|Insurance Council Guard Cyber Crime]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/CyberInsurancePolicyWording.pdf|Cyber Insurance Policy Wording]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas19-20/Council/2019-10-21/Old+Road+Play+Area-2-10-2019.pdf|Old Road Play Area & Skatepark Operational Inspection]] ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **