====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda - Ordinary Meeting of the Town Council 19 October 2020 ===== Issued on 13 October 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 19 October 2020 ==Meeting access details:== Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09 Meeting ID: 918 2398 7436 Passcode: 621294 One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom **Members of the press and public are welcome to attend** **Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To receive and approve the draft minutes of the Meeting held on 21 September 2020 - To consider matters arising - To welcome Cllr Shipley and agree committee membership and appointment to delegated teams - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters - To consider financial matters: - To report accounts paid since the last meeting of the Council and to approve payments according to the list provided - To receive the Financial Summary to 30 September 2020 - 2019/20 Budget - To receive correspondence from All Saints PCC with regards to the necessity to fell the weeping ash tree in the churchyard and the costs associated - To consider re-allocation of funds from the 2020/21 budget, previously earmarked for Kirkbymoorside In Bloom as detailed at Minute 19094c.iv)II. which will not be claimed from the 2020/21 budget due to the coronavirus, to cover the costs detailed at 7.c.I (conditions for application of funds to be retained in accordance with Financial Standing orders) - 2020/21 Financial Considerations - To review the value of items on the Council's Register of Assets - Capital Budget - To consider specific reserves - To consider the level of general reserve required - Revenue Budget - To consider the budget for the financial year 2021/22 - To determine the precept for 2021/22 - Vehicle Activated Traffic Signs - To receive the NYCC Vehicle Activated Signage Installation Agreement (agreed at Minute 20032) - To note the vehicle activated traffic signs are scheduled for installation on 21 October 2020 in accordance with item 5 of the Installation Agreement - To note the standard warranty of 24 months and consider purchase of additional warranty at £150.00 per year per device - To note addition of the traffic signs to the Council's Register of Assets - To note addition of the traffic signs to the Council's insurance schedule with effect from 21 October 2020, in accordance with item 9.3 of the Installation Agreement - Tree Safety Assessments - To receive the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field - To agree works as necessary - Old Road play area - Basket Ball Court - To note completion of the works at the basket ball court - To note Cllrs Dowie and Wells attended a site meeting with the contractor to sign off the works on 7 October 2020 - To consider payment of the balance of the project costs of £1658.71 plus £300.00 for security fencing - To consider the cost of £19.99 + VAT for the purchase of line marking paint - To consider the cost of £250.00 plus parts for remedial repairs at old Road play area: - replacement of the mechanical element of cantilever swing - remedial repairs to the toddler play area gate - replacement of rivets to skate ramps and kick plates - Oyster Roundabout - To note a fault with the Oyster Roundabout play equipment at Old Road play area was reported to Sutcliffe Play on 8 October 2020 and signage applied to prevent use of the equipment - To note that arrangements are in progress for the faulty equipment to be replaced by Sutcliffe Play - Insurance - To note the Commercial Combined Insurance Policy and Cyber Insurance Policy are due for renewal on 1 November 2020 - To consider the annual premium of £2,231.21 (including IPT and fees) for Commercial Combined Insurance from Royal & Sun Alliance Insurance Plc for the period of cover from 1 November 2020 to 31 October 2021 - To consider the annual premium of £300.00 (including IPT and all fees) for Cyber Risk Insurance from Travelers for the period of cover from 1 November 2020 to 31 October 2021 - Computer Software - To note successful completion of the website rebuild and authorise payment of the associated costs £679.00 + VAT (agreed at Minute 20054 dated 20 July) - To note the change from Dropbox to pcloud for storage of public documents (no associated costs) - To consider renewal of the Sync Pro plan at a cost of £38.35 due on 10 November 2020 - Planning - To review planning applications: - 20/00786/FUL | Change of use of existing bed and breakfast kitchen and dining room to mixed use of bed and breakfast kitchen, dining room and cafe/restaurant | Brickfields Farm Kirby Mills Road Kirkby Mills Kirkbymoorside North Yorkshire YO62 6NS [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFGFIHNOH9R00]] - 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFKD7WNO0AE00]] - 20/00927/HOUSE | Erection of timber framed car port | Garth Corner Vivers Place Kirkbymoorside YO62 6EA [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHII8MNOHNK00]] - 20/00946/FUL | Change of use, conversion and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHRUCVNOHP300]] - To note the planning decisions: - 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB **Approved** - To receive a report on progress of the Kirkbymoorside Community Fridge project - To consider the cost of £150.00 to replenish the grit bins located near Towlers chemists and on Market Place at the junction of Tinley Garth @ £75.00 + VAT each - Christmas - To consider the cost of £40.00 to purchase four Christmas trees for the brackets on Chisholms Monument @ £10.00 each - To note the annual PAT testing of the town Christmas lights on 15 October at a cost of £555.00 (including associated works for connection and disconnection in December and January respectively) - To receive the Town Mayor's Report - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters - To receive the Town Clerk's report - Questions to the Chair - To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 16 November 2020 Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes20-21/Council/2020-09-21Minutes.pdf|Draft Council Minutes 21 September 2020]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/SupportingDoc.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/StatementofAccounts.pdf|Statement of Accounts 30 September 2020]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/FinancialSummary.pdf|Financial Summary to 30 September 2020]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/BudgetSummary.pdf|Budget Summary to 30 September 2020]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/2020-21RegisterofAssetsRevisedSept2020.pdf|Register of Assets Revised September 2020]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/BudgetMonitoringDocument2021-22.pdf|Budget Monitoring Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/DraftBudgetMonitoringDocument2021-22.pdf|Budget Monitoring Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/2020-NYCC-Installation-Agreement.pdf|NYCC Vehicle Activated Signage Installation Agreement]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/Insurance-VehicleActivatedTrafficSignsadded.pdf|Commercial Combined Insurance Policy - Vehicle Activated Traffic Signs added]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTUREManorValeSeptember2020.pdf|Tree Safety Inspection Report - Manor Vale Woodland]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTUREOldRoadSeptember2020.pdf|Tree Safety Inspection Report - Old Road play area]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTURERyedaleViewSeptember2020.pdf|Tree Safety Inspection Report - Ryedale View play area]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTURESportsfieldSeptember2020.pdf|Tree Safety Inspection Report - Sports field]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/SummaryofRecommendedworks.pdf|Summary of recommended tree works]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089563558)RenewalProposalExistingAdvised.pdf|Commercial Combined Insurance Renewal Proposal]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089408846)2020CouncilGuardRenewalSchedule.pdf|Commercial Combined Insurance Renewal Schedule]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/ImportantNoticetoPolicyholder(CommercialCombined).pdf|Commercial Combined Insurance - Important Notice to Policyholder]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089403679)2020CouncilGuardRenewalELCertificate-1.pdf|Employers Liability Certificate]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/CyberRiskInsuranceTIDAC(UK Branch)TRV2870 01_20.pdf|Cyber Risk Insurance Management Liability Package]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/Travelers-UNACyberRiskProposal.pdf|Cyber Risk Proposal]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/Invoice_1033_from_Environmental_art_LTD.pdf|Environmental Art Invoice 1033]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/Invoice_1034_from_Environmental_art_LTD.pdf|Environmental Art Invoice 1034]] ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **