Kirkbymoorside Town Council

Issued on 13 October 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 19 October 2020

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Meeting ID: 918 2398 7436 Passcode: 621294

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Members of the press and public are welcome to attend

Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Meeting held on 21 September 2020
   2. To consider matters arising
4. To welcome Cllr Shipley and agree committee membership and appointment to delegated teams
5. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
6. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
7. To consider financial matters:
   1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
   2. To receive the Financial Summary to 30 September 2020
   3. 2019/20 Budget
      1. To receive correspondence from All Saints PCC with regards to the necessity to fell the weeping ash tree in the churchyard and the costs associated
      2. To consider re-allocation of funds from the 2020/21 budget, previously earmarked for Kirkbymoorside In Bloom as detailed at Minute 19094c.iv)II. which will not be claimed from the 2020/21 budget due to the coronavirus, to cover the costs detailed at 7.c.I (conditions for application of funds to be retained in accordance with Financial Standing orders)
   4. 2020/21 Financial Considerations
      1. To review the value of items on the Council's Register of Assets
      2. Capital Budget
         1. To consider specific reserves
         2. To consider the level of general reserve required
      3. Revenue Budget
         1. To consider the budget for the financial year 2021/22
         2. To determine the precept for 2021/22
8. Vehicle Activated Traffic Signs
   1. To receive the NYCC Vehicle Activated Signage Installation Agreement (agreed at Minute 20032)
   2. To note the vehicle activated traffic signs are scheduled for installation on 21 October 2020 in accordance with item 5 of the Installation Agreement
   3. To note the standard warranty of 24 months and consider purchase of additional warranty at £150.00 per year per device
   4. To note addition of the traffic signs to the Council's Register of Assets
   5. To note addition of the traffic signs to the Council's insurance schedule with effect from 21 October 2020, in accordance with item 9.3 of the Installation Agreement
9. Tree Safety Assessments
   1. To receive the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field
   2. To agree works as necessary
10. Old Road play area
    1. Basket Ball Court
       1. To note completion of the works at the basket ball court
       2. To note Cllrs Dowie and Wells attended a site meeting with the contractor to sign off the works on 7 October 2020
       3. To consider payment of the balance of the project costs of £1658.71 plus £300.00 for security fencing
       4. To consider the cost of £19.99 + VAT for the purchase of line marking paint
    2. To consider the cost of £250.00 plus parts for remedial repairs at old Road play area:
       1. replacement of the mechanical element of cantilever swing
       2. remedial repairs to the toddler play area gate
       3. replacement of rivets to skate ramps and kick plates
    3. Oyster Roundabout
       1. To note a fault with the Oyster Roundabout play equipment at Old Road play area was reported to Sutcliffe Play on 8 October 2020 and signage applied to prevent use of the equipment
       2. To note that arrangements are in progress for the faulty equipment to be replaced by Sutcliffe Play
11. Insurance
    1. To note the Commercial Combined Insurance Policy and Cyber Insurance Policy are due for renewal on 1 November 2020
    2. To consider the annual premium of £2,231.21 (including IPT and fees) for Commercial Combined Insurance from Royal & Sun Alliance Insurance Plc for the period of cover from 1 November 2020 to 31 October 2021
    3. To consider the annual premium of £300.00 (including IPT and all fees) for Cyber Risk Insurance from Travelers for the period of cover from 1 November 2020 to 31 October 2021
12. Computer Software
    1. To note successful completion of the website rebuild and authorise payment of the associated costs £679.00 + VAT (agreed at Minute 20054 dated 20 July)
    2. To note the change from Dropbox to pcloud for storage of public documents (no associated costs)
    3. To consider renewal of the Sync Pro plan at a cost of £38.35 due on 10 November 2020
13. Planning
    1. To review planning applications:
       1. 20/00786/FUL | Change of use of existing bed and breakfast kitchen and dining room to mixed use of bed and breakfast kitchen, dining room and cafe/restaurant | Brickfields Farm Kirby Mills Road Kirkby Mills Kirkbymoorside North Yorkshire YO62 6NS https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFGFIHNOH9R00
       2. 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFKD7WNO0AE00
       3. 20/00927/HOUSE | Erection of timber framed car port | Garth Corner Vivers Place Kirkbymoorside YO62 6EA https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHII8MNOHNK00
       4. 20/00946/FUL | Change of use, conversion and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHRUCVNOHP300
    2. To note the planning decisions:
       1. 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB Approved
14. To receive a report on progress of the Kirkbymoorside Community Fridge project
15. To consider the cost of £150.00 to replenish the grit bins located near Towlers chemists and on Market Place at the junction of Tinley Garth @ £75.00 + VAT each
16. Christmas
    1. To consider the cost of £40.00 to purchase four Christmas trees for the brackets on Chisholms Monument @ £10.00 each
    2. To note the annual PAT testing of the town Christmas lights on 15 October at a cost of £555.00 (including associated works for connection and disconnection in December and January respectively)
17. To receive the Town Mayor's Report
18. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
19. To receive the Town Clerk's report
20. Questions to the Chair
21. To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 16 November 2020

Related Documents:

• Draft Council Minutes 21 September 2020
• Supporting Document
• Statement of Accounts 30 September 2020
• Financial Summary to 30 September 2020
• Budget Summary to 30 September 2020
• Register of Assets Revised September 2020
• Budget Monitoring Document
• Budget Monitoring Document
• NYCC Vehicle Activated Signage Installation Agreement
• Commercial Combined Insurance Policy - Vehicle Activated Traffic Signs added
• Tree Safety Inspection Report - Manor Vale Woodland
• Tree Safety Inspection Report - Old Road play area
• Tree Safety Inspection Report - Ryedale View play area
• Tree Safety Inspection Report - Sports field
• Summary of recommended tree works
• Commercial Combined Insurance Renewal Proposal
• Commercial Combined Insurance Renewal Schedule
• Commercial Combined Insurance - Important Notice to Policyholder
• Employers Liability Certificate
• Cyber Risk Insurance Management Liability Package
• Cyber Risk Proposal
• Environmental Art Invoice 1033
• Environmental Art Invoice 1034

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council