agenda2025-04-15 [Kirkbymoorside Town Council Documents]

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====== Kirkbymoorside Town Council ======
|{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT |
|::: |Tel: 01751 432217 |
|::: |Email: <town.clerk@kirkbymoorsidetowncouncil.gov.uk> |
|::: |http://www.kirkbymoorsidetowncouncil.gov.uk |


===== Agenda for the Ordinary Meeting of the Town Council on 15 April 2025 =====
NOTE: The Town Council meetings are held on the third Monday of every month, except August when there is no meeting. The April 2025 meetings will not be held on the third Monday by virtue of the Easter Bank Holiday on Monday 21 April and have been rescheduled according to Councilors' availability to ensure the meetings are quorate.

Issued on 9 April 2025 for a meeting of the Town Council to be held at 7.30pm on 15 April 2025 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend. 
 
**Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.**

  - Apologies for absence
    - To receive apologies for absence given in advance of the meeting
    - To consider the approval of reasons given for absence
  - To receive Declarations of Interest in items on the agenda
  - Minutes and Matters Arising
    - To receive and approve the draft minutes of the Ordinary Meeting held on 17 March 2025
    - To consider matters arising
    - To note the Events Committee meeting was held on 7 April 2025 (draft minutes not yet available)
  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
  - Discussions with Councillors in respect of questions already posed, and any new matters 
  - To consider financial matters
    - To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
    - To receive the Financial Summary to 31 March 2025
    - To review the Internal Audit Terms of Reference
    - To agree appointment of Ian Smithson to the internal audit at a cost of £187
    - To agree renewal of the Yorkshire Local Councils Association Membership at £863
  - All Saints' Churchyard
    - To note the Order dated 18 December 2024, that burials should be discontinued in All Saints churchyard, Kirkbymoorside (Burial Act 1853 as amended) received by the Town Council, recorded at Minute 24161 dated 20 January 2025, pursuant to Notice recorded at Minute 24092 dated 21 October 2024 
    - To consider the formal notification of the intention of the Parochial Church Council (PCC) to transfer the responsibility for maintenance of the Graveyard at All Saints Church, Kirkbymoorside in accordance with the 1972 Local Government Act Section 215
  - Moorside Room
    - To note submission of Planning Application ZE25/00248/FUL in respect of the replacement windows to the front elevation, pursuant to minute 24179
    - To receive information of the heat loss calculation and consider associated recommendations
  - To consider the grant application submitted by Next Steps for £800 to contribute towards the cost of the Kirkbymoorside walk and talk therapy sessions 
  - Street lighting
    - To receive information on the 'Helping Protect Our Dark Skies' event hosted by the Town Council on 25 March
    - To consider inviting Mike Hawtin, NYMNP to carry out a review of the street lights and timings in order to identify any recommended modifications to promote Dark Skies
  - To receive an update on development of the Path For Everyone project
  - To note commencement of the cutting season for the grass verges with the first cut completed and preparation (cut and collect where necessary) of the designated wildflower verges
  - To receive information on Mayor David Skaith's Police and Crime Plan 2025-2029
  - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
  - To receive the Town Mayor's report
  - Questions to the Chair
  - To agree the date of the Annual Town Meeting, between 1st March and 1st June, in accordance with the Local Government Act 1972 Schedule 12 Part III Parish Meetings
  - To agree the date of the next ordinary meeting of the Town Council on 19 May 2025 at 7.30pm in Church House


Related Documents:

  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes24-25/2025-03-17Minutes.pdf|Draft Minutes of the Ordinary meeting dated 17 March 2025]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/SupportingDoc.pdf|Supporting Document]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/StatementofAccounts.PDF|Statement of Accounts]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/FinancialSummary.PDF|Financial Summary]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/InternalAuditTermsofReferenceReviewedMarch2024.pdf|Internal Audit Terms of Reference]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/Agendaitem7.Supporting Document-AllSaintschurchyard.pdf|Agenda item 7. All Saints' churchyard considerations associated with closure and transfer of maintenance]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/LetterReAllSaintsChurchyardClosure.pdf|Agenda item 7. Notice of proposed closure of All Saints' churchyard]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/2024.08.18 All Saints proposal to transfer maintenance responsibility to NYC.pdf|Agenda item 7. All Saints' PCC Certified proposal to close the churchyard and transfer responsibility for maintenance, dated 18 August 2024]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/2024-12-18 Notice Order discontinuation of burials in All Saints churchyard.pdf|Agenda item 7. All Saints' Churchyard Closure Order]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/NextStepsGrantApplicationForm.pdf|Next Steps Grant Application Form]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/Council/2025-04-15/NextStepsFinancialAccounts.pdf|Next Steps Financial Report]]
  * 

** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **