Kirkbymoorside Town Council

Issued on 3 February 2012 for a meeting of the Finance Committee to be held at 7.30 pm on 10 February 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 17 December 2011
   2. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. To note that minute 7 of 17 December 2011 stated that the Committee is currently satisfied with all Accounting Services from Moore Stephens.
6. To investigate the setting up of a separate account to administer the payroll and agree the “holding balance”
7. To purchase a copy of “Local Council Finance” by Chris Richards for each Finance Committee member and an office copy
8. To discuss and make recommendation to the Town Council regarding implementing further deposits of £49,999 one month apart from February for 2 months resulting in a revolving 3 monthly return on the monthly investment
9. To comply with presentation documents for audit:
   1. To review and amend the Financial Standing Orders to reflect changes in the financial operational procedures
   2. To agree that a more informative and itemised Register of Assets be held in the office
   3. To review and amend the Register of Assets
   4. To note that a request under the Freedom of Information Act has been received regarding Computer Assets
   5. To review the Councillor Quarterly Audit process including updating the report document.
10. To request the Cemetery Administrator to advise the Committee the current balance of funds held in prepaid cemetery plots
11. Questions to the Chairman
12. To agree a date for the next meeting