====== Kirkbymoorside Town Council ====== |{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT | |::: |Tel: 01751 432217 | |::: |Email: | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | ===== Agenda 3 February 2025 - Moorside Room Committee - Meeting deferred due to lack of quorum ===== Issued on 29 January 2025 for a meeting of the Moorside Room Committee to be held at 5pm on 3 February 2025 at Church House, 7 High Market Place, Kirkbymoorside YO62 6AT **Members of the press and public are welcome to attend** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** - To receive apologies for absence - To receive Declarations of Interest in items on the agenda - Minutes and Matters Arising - To receive and approve the minutes of the meeting dated 4 November 2024 - To consider any matters arising - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business - Committee membership - To receive any expressions of interest in the non-councillor vacancies and consider appointment to the committee - To consider inviting interest in the non-councillor vacancies - Building Improvements - To consider quotations for works to improve the energy efficiency of the building - alternative heating systems - window glazing modifications - To consider making recommendations to full Council - Funding - To note the allocation of funds to the Moorside Room, Minute 24139 of the Ordinary Town Council meeting dated 16 December 2024; - £2,500 to cost code 8 from the 2025/26 budget for Moorside Room running costs; - £10,000 from specific reserves earmarked for project costs to improve the Moorside Room - To receive information on grant funding opportunities - To agree any follow up action(s) and/or recommendations to full Council, as appropriate - Remedial Repairs - To receive a report on progress of remedial repairs and cleaning pursuant to minute MR007 dated 4 November - To identify any additional remedial works needed - To consider purchase of any additional items/equipment - To receive further information on the [[https://museumsandgalleries.leeds.gov.uk/leeds-art-gallery/the-picture-library-at-leeds-art-gallery/|Leeds Art Gallery Loan Scheme]] - Management and Promotion - To determine the charges for use of the Moorside Room as the emergency response centre in December 2024 - To receive an update on bookings and income since the last meeting - To consider any proposals for alternative use of the venue - To consider any proposals for promotion and publicity of the venue - Exemption of Hire Charges - To consider the proposal by Cllr Illingworth for unpaid use of the Moorside Room for activities related to the Town Council and/or town promotion, or in the event of local emergencies - To consider the qualifying criteria for unpaid use of the venue - To consider recommendations to full Council - To review the Terms of Reference, and consider recommendations to full Council - Questions to the Chair - To agree the date of the next meeting Related Documents: * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes24-25/2024-11-04MoorsideRoomMinutes.pdf|Draft Minutes of the meeting dated 4 November2024]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/SupportingDoc-03.02.2025.pdf|Supporting Document]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/03.02.2025A-ZFundraisingIdeas.pdf|a - z Fund Raising Ideas]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/03.02.2025-HeritageLotteryEnquiryEmails.pdf|Lottery Heritage Fund enquiry emails]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/03.02.2025-LotteryHeritageFund.pdf|Lottery Heritage Fund]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/03.02.2025-MoorsideRoomFundingOpportunities.pdf|Funding Opportunities]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/03.02.2025-VillageHallFunding.pdf|Village Hall Funding]] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas24-25/MoorsideRoom/LeedsArtGallery-3rdSectorTerms&Conditions.pdf|Leeds Art Gallery - 3rd Sector Terms & Conditions]] ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **