Kirkbymoorside Town Council Documents

adendaplanning2018-10-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Planning Committee 15th October 2018

Issued on 9th October 2018 for a meeting of the Planning Committee to be held at Church House, Kirkbymoorside on 15th October 2018 at 7.15pm

Members of the press and public are welcome to attend. Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Planning Committee Meeting held on 17th September 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To note that from 1st October all planning application consultations will be submitted electronically
To review planning applications:
1. 18/00875/HOUSE | Erection of pitched roof to replace flat roof over existing single storey extension together with installation of French doors to south elevation | Shotton House West Lund Kirkbymoorside YO62 6AN https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PDR97ANOHK700
2. 18/00877/HOUSE | Erection of a single storey rear extension and installation of a conservation rooflight above existing kitchen | 60 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PDSVIMNOHKG00
3. 18/00905/FUL | Installation of 7no. replacement windows to front elevation with double glazed timber casement windows. | 8 Piercy End Kirkbymoorside North Yorkshire YO62 6DF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PDYU8LNO09Y00
To note planning recommendations:
1. 18/00531/FUL | Erection of a veterinary surgery with parking and turning areas | Land Off Piercy End Kirkbymoorside Approval
2. 18/00622/MFUL | Erection of a palm house and garden outbuildings within a walled garden, formation of a boating lake with depositing of resulting spoil evenly on adjacent land and erection of an associated boat house, formation of moon lakes, erection of a brick and stone bridge and 2no. timber bridges over the River Dove, formation of a fenced deer park and associated site landscaping | Ravenswick Swineherd Lane Kirkbymoorside North Yorkshire YO62 7LR Approval
To note the date of the next meeting will be 19 November 2018 if there are Planning Applications for consideration

Related Documents

adendaplanning2018-11-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Planning Committee 19th November 2018

Issued on 13th November 2018 for a meeting of the Planning Committee to be held at Church House, Kirkbymoorside on 19th November 2018 at 7.15pm

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Planning Committee Meeting held on 15th October 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review planning applications:
1. 17/01455/FUL Change of use of farmstead to form part livery stables, part holiday accommodation and part wedding venue, to include erection of a 1 bedroom timber chalet, a timber yurt/BBQ hut, Dutch Barn and raised decking, siting of a 2 bedroom static caravan and a shepherds hut and use of field for camping and parking and the creation of a new access road from within Bogg Hall Farm for wedding traffic (retrospective application) https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=P08J0VNOMWY00
2. 18/01041/LBC | Repointing of front elevation in lime mortar | Kitching Walker Solicitors 8 Market Place Kirkbymoorside YO62 6DD https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PFPUWCNOI1W00
APP/Y2736/W/18/3210781 To note that an appeal has been made to the Secretary of State against the decision of Ryedale District Council to refuse to grant planning permission in respect of Application 17/01450/FUL | Erection of 6no. three bedroom terraced dwellings along with parking areas and shared amenity space | North Yorkshire Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
To note withdrawal of planning application 18/00991/GPAGB | Change of use of agricultural building to a four bedroom dwellinghouse (Use Class 3) | Bowforth Farm Back Lane Welburn Kirkbymoorside
To note the date of the next meeting will be 17 December 2018 if there are Planning Applications for consideration

Related Documents

adendaplanning2018-12-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Planning Committee 17th December 2018

Issued on 11th December 2018 for a meeting of the Planning Committee to be held at Church House, Kirkbymoorside on 17th December at 7.15pm

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Planning Committee Meeting held on 19th November 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review planning applications:
1. 18/01234/CAT | T1 Holly fell, T2 Yew Fell, T3 Damson formative prune, Shrub group TG1 Reduce height by 1m, T4 Mountain Ash Crown reduce by 3m, hedge H1 reduce height by up to 2.4m and trim inner face. | Westfield House 87 West End Kirkbymoorside YO62 6AD
2. 18/01330/HOUSE | Erection of single storey rear extension with roof terrace over including external metal stairs and erection of oak framed porch to front elevation | Tremau Ings Lane Kirkbymoorside North Yorkshire YO62 6DN https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PJ7D7CNOIMH00
To note Planning Decisions:
1. 18/00905/FUL | Installation of 7no. replacement windows to front elevation with double glazed timber casement windows. | 8 Piercy End Kirkbymoorside North Yorkshire YO62 6DF Approved
To note the following Planning Applications will be considered by the RDC Planning Committee on 18 December 2018
1. 17/01455/FUL | Change of use of farmstead to form part livery stables, part holiday accommodation and part wedding venue, to include erection of a 1 bedroom timber chalet, a timber yurt/BBQ hut, Dutch Barn and raised decking, siting of a 2 bedroom static caravan and a shepherds hut and use of field for camping and parking and the creation of a new access road from within Bogg Hall Farm for wedding traffic (retrospective application) | Deep Dale Farm House Village Street Keldholme Kirkbymoorside YO62 6LE Recommendation :Approval
2. 18/00023/FUL | Erection of a single storey extension to the South West of existing tack room to provide WC and shower facilities and to re roof existing tack room with a timber decked roof terrace / viewing platform (revised details to approval 17/00379/FUL dated 04.07.2017) | Deep Dale Farm House Village Street Keldholme Kirkbymoorside YO62 6LE Recommendation: Approval
To note the date of the next meeting will be 21st January 2019 if there are Planning Applications for consideration

Related Documents

adendaplanning2019-01-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Planning Committee 21st January 2019

Issued on 15th January 2019 for a meeting of the Planning Committee to be held at Church House, Kirkbymoorside on 21st January 2019 at 7.00pm

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Planning Committee Meeting held on 17th December 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To receive information from Ryedale District Council regarding the Development Limits which relate to Kirkbymoorside, Keldholme and Kirkby Mills, pursuant to minute P18048 dated 17th December 2018
To review planning applications:
1. 18/01313/MFUL | Erection of 32no. dwellings comprising 2no. two bedroom dwellings, 12no. 3 bedroom dwellings and 18no. four bedroom dwellings with associated garaging, parking and access | Land To North Of Wainds Field Kirkbymoorside YO62 6JG https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PIYCRNNOIKP00
2. 18/01401/FUL | Erection of single storey extension to existing factory and erection of free standing storage building | Sylatech Ltd Ings Lane Kirkbymoorside North Yorkshire YO62 6PX https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PK8TJSNOITH00
To note Planning Decisions:
1. 17/01455/FUL | Change of use of farmstead to form part livery stables, part holiday accommodation and part wedding venue, to include erection of a 1 bedroom timber chalet, a timber yurt/BBQ hut, Dutch Barn and raised decking, siting of a 2 bedroom static caravan and a shepherds hut and use of field for camping and parking and the creation of a new access road from within Bogg Hall Farm for wedding traffic (retrospective application) | Deep Dale Farm House Village Street Keldholme Kirkbymoorside YO62 6LE Approved
2. 18/00023/FUL | Erection of a single storey extension to the South West of existing tack room to provide WC and shower facilities and to re roof existing tack room with a timber decked roof terrace / viewing platform (revised details to approval 17/00379/FUL dated 04.07.2017) | Deep Dale Farm House Village Street Keldholme Kirkbymoorside YO62 6LE Approved
To note the date of the next meeting will be 18th February 2019 if there are Planning Applications for consideration

Related Documents

adendaplanning2019-02-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Planning Committee 18th February 2019

Issued on 12th February 2019 for a meeting of the Planning Committee to be held at Church House, Kirkbymoorside on 18th February 2019 at 7.00pm

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Planning Committee Meeting held on 21st January 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review planning applications:
1. 18/01396/HOUSE | Installation of 7no. rooflights to rear elevation of property | 44 Piercy End Kirkbymoorside North Yorkshire YO62 6DF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PK3085NO09Y00
2. 19/00044/CLOPUD | Certificate of Lawfulness for a proposed use or development in respect of parapet repairs to the existing bridge re-using existing stone where practicable | Keldholme Bridge Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PLH4GZNO09700
3. 19/00073/HOUSE | Installation of UPVC double glazed windows and door to replace existing timber windows and door | Vivers Lodge Old Road Kirkbymoorside YO62 6LT https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PLUDS1NOJ3600
4. 19/00074/LBC | Installation of UPVC double glazed windows and door to replace existing timber windows and door | Vivers Lodge Old Road Kirkbymoorside YO62 6LT https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PLUDS5NOJ3700
To note Planning Decisions:
1. 18/01041/LBC | Repointing of front elevation in lime mortar | Kitching Walker Solicitors 8 Market Place Kirkbymoorside YO62 6DD Approved
2. 18/01330/HOUSE | Erection of single storey rear extension with roof terrace over including external metal stairs and erection of oak framed porch to front elevation | Tremau Ings Lane Kirkbymoorside North Yorkshire YO62 6DN Approved
To note the date of the next meeting will be 18th February 2019 if there are Planning Applications for consideration

Related Documents

agenda2011-03-07

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 23 February 2011 for a meeting of the Town Council to be held at 7 pm on Monday 7 March 2011 in the Manor Vale Community Centre, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Ordinary Meeting held on 21 February 2011.
2. To receive the minutes of the Staffing Committee held on 19 February 2011.
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To consider the council's policies and practices with respect to its present and future staff and to relate these to the aims and priorities of the council. To receive advice from the staffing committee, including the results of the analysis of how staff time is spent, derived from staff diary keeping. To make such resolutions as may be considered appropriate in relation to staffing policies and practices.
1. Council policy and aims - priorities, plans.
2. Achieving our aims - staffing structure
3. Budgetary considerations
4. Aims and working practices that the council wishes staff to pursue
5. How the council wishes to present itself (particularly in the recruitment process, at present)
6. Provide guidance to the Staffing Committee and, if necessary, to amend the terms of reference of that committee.
To note the date of the next meeting on 21 March 2011 at 7 pm in the Manor Vale Community Centre.

agenda2011-03-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 14 March 2011 for a meeting of the Town Council to be held at 7 pm on Monday 21 March 2011 in the Manor Vale Community Centre, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Extraordinary Meeting held on 7 March 2011.
2. To receive the minutes of the Staffing Committee held on 12 March 2011.
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review planning applications:
1. 11/00118/HOUSE by Mr & Mrs Peter Blunt | Erection of single storey linking extension to rear | 36 Castlegate Kirkbymoorside York YO62 6BJ
2. 11/00140/HOUSE by Miss Liz Turnbull | Erection of two storey extension to side and rear elevations. | 48 Keld Head Orchard Kirkbymoorside York YO62 6EF
3. 11/00174/HOUSE by Mrs J Luck | Erection of single-storey rear extension | 14 Oak Close Kirkbymoorside York YO62 6PR
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Questions to the Chairman
Uncontroversial matters - single vote on all without discussion, or move items down the agenda
1. Request officers to write to banks about reduced services (citizen's request)
2. Request officers to review volunteer assistance at Old Road Play Area
3. Delegate to officers procurement of new sign for Old Road Play Area from local supplier on best available terms
4. Authorise council officers to manage all the council's internet services
5. Authorise council officers to purchase replacement for sticking mortice sashlock and install or have installed by local joiner
Select the recipient for the Kirkbymoorside Community Award
Consider requests for grants (application forms provided separately):
1. Kirkbymoorside PCC requests £2,000 towards churchyard maintenance
2. Kirkbymoorside Sports Field Association requests £1,767.60 for rubbish bins or
3. Consider offering to provide rubbish bins for the sports field
To consider Old Library matters:
1. Delegate to council officers the commissioning of a local builder to adjust the window which will not close and replace a missing tile on the right hand side of the porch roof after obtaining up to three quotations
2. To receive and consider adopting recommendations from the informal meeting of the Old Library Committee held in the Old Library on 11 March 2011, viz:
  1. Agree to defer any major decision on the Old Library until after a Parish Plan has been developed
  2. Agree to make it known that the Old Library is available for use in its present state by groups in the town, subject to verification of insurance status
  3. Agree that the council will consider minor renovations to the Old Library if there is a viable plan for its interim use
3. Consider whether to appoint a new member to replace Mr C Grumbley who has resigned, and if an appointment is to be made, to appoint an applicant from previous submissions or to request new submissions; or to dissolve the committee.
To adopt proposals made by the staffing committee:
1. Approve the job description prepared by the staffing committee
2. Approve the person specification prepared by the staffing committee
3. Agree to create a single job shared or dual part time post of town clerk
4. Agree to set the new post at points 23 to 29 inclusive of the local government salary scales
5. Set the normal hours for each half of the post to 10 per week
6. Agree to appraisals being carried out by 2 or 3 members of the staffing committee
7. Agree that appraisal of new staff be after 3 months, 6 months and then annually
8. Agree on the approach to be taken on advertising and the costs to be incurred
Consider reducing the committed office opening hours to 10 am to 2 pm on Wednesdays only until a new clerk is in post, other hours as available or by arrangement.
Consider the purchase of new signs for the main entry points to Kirkbymoorside
(Cllr Brampton) Alter the quorum for the staffing committee from 2 to 3.
(Cllr Dowie) To consider arranging a meeting with the Library Service, Youth Service and interested members of the local community to discuss conducting an analysis of the needs of the community and to explore ways of increasing the use of Church House by the community thus increasing income.
(Cllr Dowie) To consider the condition and upkeep of the public footpaths (snickets) in the town.
(Cllr Dowie) To receive an update regarding the flooding in Manor Vale, Manor Close and West End.
(Cllr Dowie) To consider how and when to work on a Parish Plan.
(Cllr Dowie) To consider holding monthly surgeries so that people in the town can raise concerns, pass on ideas etc. (by appointment Chair/Vice Chair and other councillors in turn)
To consider financial matters:
1. To appoint one of Councillors De Barr, Brampton, Cossins, Donald, Gunton, Mudd, Ward (councillor auditors excluded) as temporary acting Responsible Financial Officer
2. To purchase the Scribe2010 accounting software designed for local council use, quoted price £295
3. To purchase a computer for the accounting software at a price of £305 plus carriage
4. To select a quotation and award a contract for the entering of the accounts for the year to 31 March 2011 and the preparation of final accounts and annual return
5. To select a quotation and award a contract for the ongoing maintenance of the council's accounts for the year commencing 1 April 2011
6. To select a quotation and award a contract for handling the council's payroll for the year commencing 1 April 2011
7. To delegate authority to council officers to agree terms and purchase assistance for the completion of the current year's payroll operations from the supplier selected in the preceding item
8. To authorise the council's officers to vary the above prices by up to 20% if necessary
9. To approve cheque payments according to the list provided
To note planning decisions from Ryedale District Council:
1. 10/00878/73A for Mr & Mrs Shaw | Refused | Removal of Condition 04 on approval 07/00293/FUL dated 23.05.2007 to allow the occupation of the annexe/extension as a separate residential dwelling within its own curtilage | Starfits House Starfits Lane Kirkbymoorside York YO62 6JF
2. 10/01166/73A for Mrs Magson | Approved | Variation of Condition 03 of approval 04/00570/FUL dated 30.06.2004 to allow Lund Barn to be used as a local needs occupancy dwelling in addition to holiday letting | Lund Barn Ings Lane Kirkbymoorside York YO60 6DN
3. 10/01406/HOUSE for Mr & Mrs Webster | Approved | Erection of kitchen extension with storage above and installation of replacement dormer to south elevation together with formation of pitched roof over existing garage | 4 Springfield Lane Kirkbymoorside York YO62 6LU
4. 11/00025/HOUSE for Mr Derek Thrippleton | Refused | Installation of door to give access to second floor fire escape balcony (retrospective application) | Flat 5 Chapel House 26 West End Kirkbymoorside York YO62 6AF
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Note that the British Legion is promoting a “Great Poppy Party Weekend”
To note the date of the next meeting on 18 April 2011 at 7 pm in the Manor Vale Community Centre.

agenda2011-04-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 12 April 2011 for a meeting of the Town Council to be held at 7 pm on 18 April 2001 in the Manor Vale Community Centre, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 21 March 2011.
2. To receive the draft minutes of the Staffing Committee held on 4 April 2011.
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review planning applications:
1. 11/00224/CLEUD by Mr S Walker | Certificate of Lawfulness in respect of the use of land as domestic garden to Highfield House in excess of 10 years (revised details to refusal 10/00161/CLEUD dated 16.04.2010) | Land To Rear Of Highfield House Kraig Lane Keldholme York
2. 11/00236/FUL by Mr & Mrs Cornforth | Erection of rear first floor extension above garden room | 4 Parkers Mount Kirkbymoorside York YO62 6JB
3. 11/00260/FUL by Mr Harry Clark | Erection of a three bedroom dwelling to include lowering of site levels and formation of parking/turning and amenity areas (revised details to refusal 10/00332/FUL) | Land To South Of 16 Church Street Kirkbymoorside York
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Questions to the Chairman
Uncontroversial matters - single vote on all without discussion, or move items down the agenda
1. To confirm to Ryedale District Council the town council's support for the proposed road closure on 1 May 2011 for the Kirkbymoorside 10K run
To consider requesting Ryedale District Council or a private contractor to remove the cemetery spoil heap based on their estimate of cost to be provided by 15 April 2011.
To consider the policies on additional paths in the cemetery - should they be surfaced or grass? Any other considerations.
To consider whether a handover of the initiative on signs at the A170 entry points to the town is needed, given that Councillors Mudd and Gunton will shortly leave the council, and if so to consider appointing council members to continue the initiative.
To consider financial matters:
1. To authorise the introduction of an imprest system of petty cash with a float of £100. See Wikipedia for an explanation of how an imprest system works. Petty cash to be subject to spot checks by councillor auditors.
2. To authorise a standing order for quarterly payment of rent for the council office.
3. To authorise council officers to commit to expenditures, none exceeding £250, that are considered necessary for the maintenance of council property or for the efficient running of council services, such expenditures to be reported to council meetings. This in addition to existing delegated authorities to
  1. renew subscriptions
  2. purchase stationery
  3. commit to emergency expenditures up to £500
4. To confirm the cancellation of the “search and store” internet based storage service, saving £180 per annum. Replaced by a free service.
5. To authorise purchase of 2 x Copernic desk top search at a total cost around £55 (ex VAT)
6. To authorise transfer of telephone and broadband accounts to Zen Internet using Zen Business Talk Plus with 500 anytime inclusive call minutes £19.99 (ex VAT) per month and Zen Lite Broadband with up to 10 Gb download at £15.31 (ex VAT) per month. Other charges, such as mobile calls, apply but are significantly lower than the present BT contract. The majority of calls are local, and charges over the last year (ex VAT) have averaged approximately £72 per month. Broadband has been costing £15.31 (ex VAT) per month. Zen requires only a one month contract commitment.
7. To authorise purchase of twin DECT cordless phones for approximately £80.
8. To approve use of confidential waste disposal service at £3.50 per sack plus £17.50 per collection.
9. Determine which members or officers are to be signatories for dealings with North Yorkshire Pension Fund.
10. To ask whether any councillor is aware of any conflict of interest (e.g. they are clients of Mazars) in relation to the council's audit by Mazars.
11. To approve cheque payments according to the list provided
To note planning decisions from Ryedale District Council:
1. 11/00067/FUL for Mr & Mrs G Gunn | Approved | Demolition of existing dwelling and erection of a six-bedroom dwelling with linked double garage with hobby room above | Quarry House Hagg Road Kirkbymoorside York YO62 7JF
2. 11/00072/HOUSE for Mr & Mrs S Cook | Approved | Erection of first-floor extension to rear and single-storey garden room to side | Castle Lodge Castlegate Kirkbymoorside York YO62 6BW
3. 11/00140/HOUSE by Miss Liz Turnbull | Approved | Erection of two storey extension to side and rear elevations. | 48 Keld Head Orchard Kirkbymoorside York YO62 6EF
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
To resolve that the date of the 2011 Annual Meeting be 11 May 2011 at 7 pm in the Manor Vale Community Centre, followed by an ordinary meeting at 7.30 pm.
To note that a staffing committee meeting (to shortlist candidates for town clerk) is scheduled for Monday 16 May 2011.
To note that council meetings have been provisionally fixed for Wednesday 23 May 2011 and 20 June 2011, these dates to be finalised at the Annual Meeting.

agenda2011-05-11

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 4 May 2011 for a meeting of the Town Council to be held at 7.30 pm on 11 May 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18 April 2011
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To make further comments (if desired) on planning appeals:
1. 11/00025/HOUSE for Mr Derek Thrippleton | Appealed | Installation of door to give access to second floor fire escape balcony (retrospective application) | Flat 5 Chapel House 26 West End Kirkbymoorside York YO62 6AF
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Questions to the Chairman
Consider requests for grants (application forms provided separately):
1. Kirkbymoorside Sporsfield Association requests £800 towards the cost of exchanging the present tractor for a ride on mower.
Councillor Coughlan to report back on litter bin provision for the sports field - to consider proposed action, if any.
Council Office in The Shambles:
1. To note that the landlord has given the Council notice on the lease (which terminated on 1 April 2011) for the office in The Shambles and staff must vacate by 1 July 2011. The landlord proposes to modernise the office, including installation of thermal insulation and a mini-sink for drinks preparation and washing up.
2. To consider a policy for the Town Council office
3. To appoint a team to negotiate rentable office space with any future landlords
To consider financial matters:
1. Councillors to sign mandate in order to sign cheques for the Town Council
2. To approve cheque payments according to the list provided
To note planning decisions from Ryedale District Council: None.
To note that trees at Plum Tree Cottage, 36 Piercy End, Kirkbymoorside will be felled. Contact has been made with the Tree & Landscape Officer at Ryedale District Council regarding this matter, which is considered uncontentious. The deadline for comments was prior to 11 May.
Receive the Town Mayor’s Report.
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
To determine if any Councillor wishes to stand at the National Park Parish Member Elections.
Receive officers' report:
1. One of the mosaic panels at Ryedale Play Area has been slightly weather damaged this winter
To note the Chairman has called the Annual Parish Meeting for 17 May at 7.30pm in the Methodist Hall
To note that the date of the next staffing committee is 16 May in order to shortlist candidates for the job of Town Clerk
To note that the next Manor Vale Committee Meeting is Friday 20 May at 9.30 am at Manor Value Community Centre.
To note the date of the next ordinary meeting on 23 May at 7 pm in the Manor Vale Community Centre.
To consider excluding the public for the following item by virtue of the need to discuss confidential material
To decide on awarding the Kirkbymoorside Community Award and to decide on the form of the award.

agenda2011-05-11annual

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 4 May 2011 for the annual meeting of the Town Council to be held at 7 pm on 11 May 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer.
To elect the Town Mayor for the ensuing year.
To record the Declaration of Office of the Town Mayor.
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
To receive apologies for absence.
To receive Councillor De Barr’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
To give a vote of thanks to Councillor De Barr for her work during the year 2010-2011.
To give a vote of thanks to retiring Councillors De Barr, Donald, Gunton and Mudd for their contributions to the work of the council.
To elect the Deputy Town Mayor for the ensuing year.
To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
1. Internal Control - Councillors Audit
2. Planning Committee
3. Manor Vale Management Committee
4. Strategy Vision Committee
5. Staffing Committee
6. Cemetery Duties
7. Fairtrade Foundation
8. Five Towns Meeting
9. John Stockton Trust Foundation
10. North Ryedale Public Transport Group
11. Police – Kirkbymoorside Community Consultation Group
12. Sportsfield Committee
13. Play Areas Association
14. Kirkbymoorside Environment Group
To receive reports from representatives on outside bodies.
To appoint Members to serve on outside bodies.
To receive the schedule of meetings for 2011-2012.

agenda2011-05-23

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 16 May 2011 for a meeting of the Town Council to be held at 7 pm on 23 May 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Annual Meeting held on 11 May 2011 and the Ordinary Meeting held on 11 May 2011
2. To receive the minutes of the Staffing Committee held on 16 May 2011
3. To receive the minutes of the Manor Vale Committee held on 20 May 2011
4. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review planning applications:
1. 11/00375/FUL by Mr P Gamble | Erection of a general purpose agricultural building to include the housing of livestock | Land At OS Fields 5200 5209 Ings Lane Kirkbymoorside York
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Questions to the Chairman
Uncontroversial matters - single vote on all without discussion, or move items down the agenda
To consider financial matters:
1. To approve the draft accounts for 2010/11
2. To consider varying the current year's budget in light of last year's accounts
3. To approve cheque payments according to the list provided
Consider requests for grants (application forms provided separately):
1. To consider the provision of 10 plastic bins at Kirkbymoorside Sportsfield at a cost not exceeding £2000.
To confirm that Council members are unanimously committed to working for the benefit of the town and providing excellent value for money.
To consider appointing a self employed contractor to carry out maintenance tasks and repairs as necessary. To agree the appointment procedure, hourly rate and maximum cost for each job done.
To decide if an appointed Councillor will attend the Parish Liasion meeting in Malton on 15 June 2011 and to consider any items for this agenda.
To consider whether the Town Council wishes to coopt at this present time or wishes to reduce the number of seats on the Town Council
To consider authorising the team delegated in dealing with Church House to negotiate a service agreement with North Yorkshire County Council including front of house services at a cost not exceeding £2500 plus meeting room costs.
To receive information from the Staffing Committee regarding the appointment of the new Town Clerk.
To note planning decisions from Ryedale District Council:
11/00236/FUL|Approved| by Mr & Mrs Cornforth | Erection of rear first floor extension above garden room | 4 Parkers Mount Kirkbymoorside York YO62 6JB
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
1. To note that communication from Ryedale District Council has been received regarding the flooding issues but a full report is not yet available.
2. To note that the Assistant to the Town Clerk will be going to a SLCC Regional Conference on 9 June 2011.
3. To note that the new Town Clerk may wish to go to the Regional Meeting on the 9 June and the Branch Meeting on 25 June 2011.
4. To note that the cost of the meeting room in Church House is £17.50 per session.
To note the date of the next meeting on 20 June 2011 at 7 pm in Church House.

agenda2011-06-06

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Extraordinary Meeting

Issued on 1 June 2011 for a meeting of the Town Council to be held at 6.30 pm on 6 June 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To determine whether to vote for George Hawson Simpson or Natalie Warriner for Parish Member (Southern Area) of the North York Moors National Park Authority.
To note the date of the next meeting on 20 June 2011 at 7 pm in Church House.

Meeting called by the Chairman, Councillor Chris Dowie

agenda2011-06-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 15 June 2011 for a meeting of the Town Council to be held at 7 pm on 20 June 2011 in Church House Community Centre, Kirkbymoorside

Members of the press and public are welcome to attend

Presentation from Ms Helen Gundry on North Yorkshire County Council Public Transport Consultation

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 23 May 2011.
2. To receive the draft minutes of the Staffing Committee held on 6 June 2011.
3. To receive the minutes of the Manor Vale Committee held on 20 May 2011.
4. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To confirm the appointment of the Town Clerk, Ms Sally Brown as Responsible Financial Officer and Proper Officer to Kirkbymoorside Town Council.
To agree to allow the Planning Committee to make decisions on planning applications at Planning Committee Meetings and to agree that these meetings take place at 6.30pm prior to every Ordinary Meeting.
To review planning applications:(Links to Ryedale District Council Planning Portal not available until 17 June 2011. Hard copies at Council Office)
11/00260/FUL by Mr H Clark | Erection of a three bedroom dwelling to include lowering of site levels and formation of parking/turning and amenity areas (revised details to refusal 10/00332/FUL) | Land to South of 16 Church Street Kirkbymoorside York
11/00438/HOUSE by Mr Mark and Mrs Lisa Wake | Erection of 2 no single storey extensions and extension of existing detached single garage to form a detached triple garage | Priory Lodge Village Street Keldholme Kirkbymoorside York
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Town Cemetery
1. To review the costs of running the cemetery and consider how fully these costs should be recouped in charges.
2. To consider whether a fund should be created in order to deal with future cemetery maintenance costs.
To consider amending standing orders to allow the Chairman to invite a member of the public to speak during a meeting, any such speaker being under the jurisdiction of the Chairman, who may impose limits on the length of speeches or request the termination of a speech at their absolute discretion.
To consider the following proposals for Internet services from Councillor Brampton:
1. The council seek quotes for the design of a new web site based on Joomla! software. That is open source software which is free of charge, and which is designed for the generation of dynamic web sites. It is widely used and support services for Joomla! based sites are relatively easy to find. It is used, for example, by the Town Team and by http://ryedalesport.co.uk (a site that was created by the IT Services at Ryedale District Council).
2. Councillor Brampton is offering to provide free hosting for the web site and for the mail boxes needed by the council, including the provision of ancillary services such as mailing lists, which are unavailable from Vision. This also includes the hosting of any services such as the agenda setting web pages that fall outside the main web site.
3. Councillor Brampton is offering technical support for these services, with administration of the web site content to be handled by council officers. The proposed software is designed for the updating of content by non-technical people.
To consider a response to the bus consultation from North Yorkshire County Council.
To agree the form for the Kirkbymoorside 2012 Community Award and to note that the closing date for entries will be January 2012.
To consider varying the number of Councillors on the Town Council or whether to co-opt at this present time.
To consider if Councillors wish to receive their agendas and supporting paperwork for Council Meetings as hard copy, by e-mail or both.
To consider financial matters:
1. To approve cheque payments according to the list provided.
2. To consider setting a bulk purchase price for local retailers selling “Kirkbymoorside Trails”, bearing in mind the retail price is £1.
Council Offices:
1. To approve the signing of a four year lease for the Shambles Office
2. To note that the refurbishment will begin on 1 July 2011 and the staff will be working independently with files kept at The Old Library.
3. To note that the Town Clerk will continue to collect post and telephone messages from the office, both e-mail and phone number remains the same.
4. To note that there will be no opening times to the public from 1 July but appointments can be arranged.
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive officers' report
1. To note that the Assistant to the Town Clerk worked an additional 36.25 hours in May due to increased workload.
2. To note that staff have contacted the contractor regarding the state of the pound.
Questions to the Chairman
To consider whether to accept a late application form for the position of handyman.
To consider excluding the public for the following item on the grounds that information to be discussed is confidential.
To consider selecting a handyman from the applicants.
To note the date of the next meeting on 18 July at 7 pm in Church House.

agenda2011-07-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on Wednesday 13 July for a meeting of the Town Council to be held at 7 pm on 18 July 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 20 June 2011.
2. To approve the minutes of the Extraordinary Meeting held on 24 June 2011.
3. To receive the minutes of the Planning Committee held on 20 June 2011.
4. To receive the draft minutes of the Staffing Committee held on 11 July 2011.
5. To receive the draft minutes of the Manor Vale Committee held on 15 July 2011.
6. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Old Road Play Area
1. To consider taking on the responsibility for the Old Road following a letter from the Play Association stating that the charity would be dissolving in September 2011.
2. To discuss insurance for Old Road Play Area & Skate Park.
3. If the Council does decide to take responsibility for the Play Area, to consider how to manage play equipment checks and litter picks.
4. To consider meeting members of the Play Association in order to discuss the handover (should a) be agreed).
To consider holding Town Council surgeries on a regular basis so that members of the public can meet Councillors and discuss local matters.
The Old Library
1. To review the current state of the Old Library and consider its future use.
2. To consider ways of raising money with regard to the Old Library.
To decide on a list of charges following a discussion at the last Ordinary Meeting regarding the present and future costs of the Town Cemetery.
To ratify the decision to amend standing orders in order to allow the Chairman to invite a member of the public to speak during a meeting.
To consider future development of the current web and email services used by the Council.
Council Offices
1. To approve the signing of a 4 year lease for the Shambles Office.
2. To receive an update on the refurbishment of the office
Speed Limits
1. To consider requesting that North Yorkshire County Council (NYCC) erect a speed limit sign by the Playing Fields.
2. To consider requesting that NYCC erect a speed limit by the Kirkbymoorside Community Primary School.
3. To consider requesting that NYCC move the speed limit sign in Ings Lane to extend past the current housing.
To discuss the replacement of a tubbed tree previously removed from Piercy End.
Parish Plan
1. To consider the possibility of starting a Parish Plan for Kirkbymoorside
2. To agree a process for drawing up a questionnaire for information gathering in relation to the preparation of the Parish Plan (should a) be agreed)
Consider requests for grants (application forms provided separately):
1. All Saint's Church
To discuss the provision of Christmas Lights
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To review accountancy costs incurred with Moore Stephens
3. To review financial reports for first quarter and up to July 2011.
4. To agree that regular contract payments can be processed and paid during August and presented as a separate item at the next Ordinary Meeting.
5. To consider paying the landlord a set amount each month to cover electricity for the Shambles Office.
6. To agree that the duty mileage rate will be 45p per mile for Councillors and Town Council Staff following the 2011/12 budgetary changes.
To note planning decisions from Ryedale District Council:
1. 11/00409/REM Approved| J & O Developments Ltd | Erection of 2no three bedroom dwellings with detached single garages and formation of vehicular access (outline 10/01156/OUT dated 18.11.2010 refers) | South View Gillamoor Road Kirkbymoorside York YO62 6EL
2. 11/00362/HOUSE Approved| Mr Nicky Todd | Erection of prefabricated garage | 60 Keld Head Orchard Kirkbymoorside York YO62 6EF
3. 11/00375/FUL Refused| Mr P Gamble | Erection of a general purpose agricultural building | Land at OS Fields 5200 5209 Ings Lane Kirkbymoorside York
To note appeal decision from Ryedale District Council:
1. APP/Y2736/A/11/2150815 Dismissed | Mr Derek Thrippleton | Development to insert doorway into wall to give access to fire escape instead of using window | Flat 5, Chapel House, 26 West End Kirkbymoorside York YO62 6AF
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 19 September 2011 at 7 pm in Church House.

agenda2011-09-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda -

Issued on 12 September 2011 for a meeting of the Town Council to be held at 7 pm on 19 September 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18 July 2011.
2. To consider matters arising.
3. To receive the minutes of the Planning Committee held on 5 September.
4. To receive the minutes of the Manor Vale Committee held on 9 September 2011.
5. To receive a report from the Staffing Committee on the Appraisal of the Assistant Town Clerk.
6. To receive minutes of 5 Towns Meeting received on 15 August for the meeting of 15 March 2011.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Questions to the Chairman
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Old Road Play Area
1. To agree to include the insurance of the Old Road Play Area on the general council insurance ploicy from 28 Septmber 2011.
2. To consider setting up a Committee for the management of the the Old Road Play Area and Ryedale View Play Area (To be known as The Play Areas Committee). If the Town Council resolve to set up this Committee,
  1. to agree Terms of Reference for this Committee (see supporting papers)
  2. to agree a process for inviting members of the Community to be Members of the above Committee
  3. to agree Councillor membership for this committee
To agree to hold monthly Councillors Surgeries on Tuesday evenings from 4 October 2011 or 1 November.
To agree a response to the North Yorkshire County Council request regarding a Volunteers and Snow Clearance program.
Consider request for a grant from:
1. Kirkbymoorside History Group
To note the responses from NYCC regarding proposed changes to speed limits and decide whether to collect further data by installation of speed tapes.
To agree the notification and inclusion on the Data Protection Register for the Town Council
Manor Vale
1. To consider delegating the management of the Town Pound to the Manor Vale Committee.
2. To agree to have the hedgerows cut back in Manor Vale.
3. To note that a Creation Agreement must be drafted for a Public Right of Way for the footpath that links Gillamoor Road with the Golf Club Road as this footpath does not appear on the Definitive Map.
To agree to allocate up to £200 for trees to put in the metal tubs which NYCC will be providing.
To consider financial matters:
1. To approve cheque payments for August according to the list provided.
2. To approve cheque payments for September according to the list provided.
3. To provide information in response to Public query regarding Bank interest rates.
4. To resolve to improve the Money Management of capital held at the Bank on our behalf by investing on a revolving basis, 3 increments of capital into a 3 Month Business High Interest Deposit Bond
To note planning decisions from Ryedale District Council: -
1. 11/00438/HOUSE for Mr Mark & Mrs Lisa Wake | Approved | Erection of 2 no. single storey extensions and extension of existing detached single garage to form a detached triple garage | Priory Lodge Village Street Keldholme, Kirkbymoorside York YO62 6LZ
2. 11/00547/HOUSE for Camilla Wiley | Approved | Erection of single storey extension, replacement of first floor window and covered lobby area | 3 Castlegate Kirkbymoorside York YO62 6BH
3. 10/00892/LBC for Mr Matthew Robinson | Appeal Dismissed | Installation of replacement door to rear elevation | 14 Dale End Kirkbymoorside York YO62 6ED
4. 11/00542/FUL for Mr A Bentley| Approved | Change of use of domestic study to a picture framing studio to include formation of front entrance door and replacement of 3no. windows | Ginger Hall 54A Piercy End Kirkbymoorside YO62 6DF
5. 11/00517/FUL for Barclays Bank plc | Refused| Installation of external disabled access ramp | Barclays Bank 23 Market Place Kirkbymoorside YO62 6AA|
6. 11/00260/FUL for Mr Clark| Considered by Ryedale Planning Committee 31 August 2011| 11/00260/FUL | Erection of a three bedroom dwelling to include lowering of site levels and formation of parking/turning and amenity areas (revised details to refusal 10/00332/FUL) and change of use of paddock to form domestic amenity area | Land To South Of 16 Church Street Kirkbymoorside York The Chairman reported the APPROVAL of the planning application
Receive the Town Mayor’s Report
To receive feedback from Town Meeting held on 5 September, to elect two councillors to represent the Town Council on the Steering Committee and to fund meeting rooms for the Steering Committee.
To consider the council's policy in respect of the community plan project.
To consider during the two week closure of the Keldholme to Hutton-le-Hole road requesting North Yorkshire Police to:
1. rigorously enforce parking restrictions in Kirkbymoorside town centre;
2. carry out vehicle speed enforcement in the 30 mph limit area on Gillamoor Road and Dale End in Kirkbymoorside, in both north and southbound directions and;
3. place a temporary ban on parking on the north side of Dale End between the roundabout and Manor Vale Lane.
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
To note that the Assistant Town Clerk went to a meeting organised by NYCC in Church House to learn more about the facilities in the building.
To note that the Playground Inspectors, ROSPA are carrying out an annual inspection of both Ryedale View and Old Road Play Area during September.
To note that the Town Clerk and her Assistant will be going on Society of Local Council Clerks' branch training on Thurs 29 Sept in Thirsk.
To note the date of the next meeting on 17 October 2011 at 7 pm in Church House.

agenda2011-10-03

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Extra Ordinary Meeting

Issued on 28 September 2011 for a meeting of the Town Council to be held at 7pm on 3 October 2011 in the Methodist Hall, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Tescos
1. To agree to the distribution of a simple poll to all households / businesses in Kirkbymoorside asking whether people are - on the basis of the information they have had so far - for, against or neutral about the opening of a Tesco store on the Russell's Yard site, adjacent to the A170 roundabout.
2. To agree to include an optional free text comment.
To note the date of the next meeting on 17 October 2011 at 7 pm in Church House.

agenda2011-10-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 11 October 2011 for a meeting of the Town Council to be held at 7 pm on 17 October 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19 September 2011
2. To approve the minutes of the Extra Ordinary Meeting held on 3 October 2011
3. To receive the minutes of the Planning Committee held on 19 September 2011
4. To receive the draft minutes of the Staffing Committee held on 19 September 2011
5. To receive the draft minutes of the Manor Vale Committee held on 9 September 2011
6. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Tesco
1. To agree that when Tesco planning application is received by the Town Council office, it will be considered by the Town Council at an Ordinary Meeting and not the Planning Committee.
2. Questionnaire - to report the projected costs of producing the questionnaire to the Council for fiduciary approval
To agree that a list of all Councillors' personal e-mails can be circulated to Councillors to facilitate communication.
To decide on the procedure for inclusion of items on agenda.
(Cllr Alexander) To consider and approve a request from the steering group for the community led plan for Kirkbymoorside that the council will settle necessary expenses incurred in the work of consultation, up to a maximum of £500, the council to hold all money and settle individual items, the group having no funds and preferring to have the council hold any money involved with the process (under LGA 1972 s.111.)
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To note that a cheque for petty cash has been stopped and the Imprest system has now been reconciled.
3. Deferred from previous meeting - To resolve to improve the Money Management of capital held at the Bank on our behalf by investing on a revolving basis, 3 increments of capital into a 3 Month Business High Interest Deposit Bond.
4. To note that the External Audit is now complete and that the External Auditor’s Report has been received. To note that on completion of the External Audit, Sections 1, 2 and 3 of the Annual Return have been published on the noticeboard and in the office window together with a ‘Notice of Conclusion of Audit and Right to inspect the Annual Return.’ This notice was posted on the 11 October 2011 and will be on display until 25 October 2011
5. To consider whether the Council should continue to supply dog bags.
6. To note that the Town Clerk will purchase a wreath from the Royal British Legion up to the value of £25 under s137 of the Local Government Act 1972.
7. To consider a request from the Northern Ryedale Public Transport Group for a contribution to enable the group to continue either as £30 or payment in kind eg. meeting room costs.
8. (Cllr Brampton) To decide to create a finance committee to deal with financial review matters that are the responsibility of the council and to bring proposals to the council on any financial matters, including the budget for the following year, cash management policies, fund management policies (if any) and any other matters the council considers appropriate for delegation.
9. (Cllr Brampton) To decide how the budget for next year is to be prepared; by delegation to the finance committee, delegation to the clerk, or otherwise.
10. (Cllr Brampton) To decide to set aside a fund from its cash reserve to generate income to provide for the maintenance of existing graves, and to be added to with the capital element of charges for new graves. To consider how to obtain proposals for the investment of the fund, either by delegation to the finance committee or otherwise.
(Cllr Brampton) To agree to investigate whether implementing a version of the proposal kindly prepared by John Paul could be justified on the basis that the increase in the value of the old library would match the cost of the work, and therefore the council could be justified in going ahead with improvements without making a final decision on the use of the building.
(Cllr Brampton) To consider what practical steps can be taken to formulate a policy on street lighting, including consideration of the condition of lights owned by the council and the formulation of an investment strategy to deal with their condition and to seek returns through reduction in energy costs or transfers to North Yorkshire County Council.
Insurance:
1. To ask Councillors to review the summary of sums insured prior to the renewal of the Insurance on 1 November 2011.
2. To receive information regarding the Council's insurance policy with regard to volunteers.
(Cllr Brampton) To consider whether there is a serious danger of accident at the pedestrian crossing on the A170, and if so what action should be taken.
Planning Decisions
1. To note planning decisions from Ryedale District Council:
  1. 11/00764/FUL for Mrs Allison Holloway| Approved | Change of use of first and second floor from existing natural health clinic to residential accommodation | 2 West End Kirkbymoorside YO62 6AF
  2. 11/00906/ADV for Kia Motors (UK) Ltd| Approved | Display of 2no. internally illuminated folded fascia signs, 1no. internally illuminated totem sign, 1no. internally illuminated service sign and 1no. non- illuminated entrance gate sign | Kia Motors Piercy End Kirkbymoorside YO62 6DT
  3. 11/00817/LBC Mrs Carter| Approved | Replacement of existing dormer window with conservation rooflight and re-roofing of dwelling with new red clay pantiles | 83 West End Kirkbymoorside YO62 6AD
  4. 11/00260/FUL Mr Harry Clark| Approved | Erection of a three bedroom dwelling to include lowering of site levels and formation of parking/turning and amenity areas (revised details to refusal 10/00332/FUL) and change of use of paddock to form domestic amenity area | Land To South Of 16 Church Street Kirkbymoorside York
  5. 11/00907/LBC The Royal Bank of Scotland Group| Approved | Replacement of second floor timber sash window with new timber sash window | 12 Market Place Kirkbymoorside York YO62 6DA
2. (Cllr Brampton) To consider whether there needs to be an agenda item for Planning Decisions given that the council receives the same information in the Planning Committee's minutes.
To decide on which 2 trees/shrubs to put in the tubs on Piercy End. £200 has already been agreed for this purchase and the Council are advised to choose from the following:
1. Himalayan Birch, 3 m £75 each
2. Crab Apple 3m £75 each
3. Holly, 1.7m, £65 each
To review the process for the provision of the 4 non business partnership Christmas Trees and confirm the procedure for erection of lights and decorations.
Winter Maintenance
1. To agree on the priority for gritting streets in Kirkbymoorside as part of the Winter Maintenance program.
2. (Cllr Brampton) To agree on specific actions to be taken in order to set up volunteer groups to deal with snow clearance.
Request to Council to suggest items for possible inclusion for the Agenda of the 5 Towns Meeting to be held at Kirkbymoorside on 5 December.
To consider the quotes from contractors for the cutting of the Manor Vale hedgerows.
Play Areas
1. To request for Councillors to assist Catherine, Judy and Sally in litter picking at Old Road until Play Areas Committee arrange rota
2. To appoint members of the public to the Play Area Committee
3. To set a date for the first meeting
Report from NYCC re C20 Highway improvement study requesting input from Council towards the feasibility Study
Cllr Brampton) To consider requesting the clerk to prepare a report on the status of grounds management arrangements (primarily grass cutting), including the current contract situation, possibilities for managing the contract to reduce the level of complaints, clarification of how much grass cutting is being handled on behalf of other authorities and to consider the extent to which it is in the council's interests to carry out grass cutting for others.
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
1. (Cllr Coughlan) Report from the Sportsfield Association meeting 6 Oct. - TC is being asked to support bid for grant applications to Sporting England for purchase of adjoining field.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note that the office copy of Local Administration has been lost in the office move and a replacement has been ordered at a cost of £58.80.
To note the date of the next meeting on 21 November 2011 at 7 pm in Church House.

agenda2011-11-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 15 November 2011 for a meeting of the Town Council to be held at 7 pm on 21 November 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the Minutes of the Ordinary Meeting held on 17 October 2011
2. To receive the Draft Minutes of the Play Areas Committee Meeting held on 3 November 2011
3. To approve the Draft Minutes of the extra Ordinary Meeting held on 7 November 2011
4. To receive the Draft Minutes of the Staffing Committee Meeting held on 7 November 2011
5. To receive the Draft Minutes of the Planning Committee Meeting held on 7 November 2011
6. To receive the Draft Minutes of the Manor Vale Committee Meeting held on 11 November 2011
7. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Committees:
1. To set Terms of Reference for the Planning Committee
2. To set Terms of Reference for the Finance Committee
3. To ratify the Terms of Reference for the Staffing Committee which were updated and agreed by the Staffing Committee at the Committee meeting on 19 September 2011.
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To present a framework for discussion on preparation of the budget 2012/13 including proposals in respect of revenue and capital costs (Financial SO 2.1)
3. To decide on whether an additional Town Council meeting needs to be called in order to prepare the budget 2012/13.
To receive for information the Terms of Reference for the Steering Committee for the Community Led Plan
Old Library:
1. To agree to authorise the Town Clerk to arrange for necessary remedial works in order to obtain the Certificate of Electrical Safety a the Old Library so that it complies with the insurance regulations. The previous quote for this work was £750.
2. To agree to work being carried out on the boarded up window area in order to comply with information received from the Council’s insurance company.
Parking Changes in Kirkbymoorside
1. To consider making a request to NYCC for the central part of the Market Place (north of Church Street and West End) to be made free but restricted parking, with a 2 hour limit based on the use of standard parking discs.
2. To include in the request the pressing need to generate more movement of cars in the heart of the town's retail area especially allowing for the possible arrival of a Tesco supermarket.
3. To ask that the change be made without further investigation into traffic matters in the town.
Parking Enforcement
1. To consider pressing the police to take more action over parking offences in the centre of the town, where there is frequent parking on pavements, parking on double yellow lines and disabled areas.
2. To note that the police appear to have taken no notice of the council's request for action to alleviate problems in Gillamoor Road and Dale End and to request the police to explain why there is no response to reasonable requests seeking to deal with problems that concern townspeople.
3. To note complaints received in respect of the parking of Post Office vans in the vicinity of Town Farm Car Park and the residential areas and to consider the appropriate action.
To respond to a written query regarding the comment “Who runs the Kirkbymoorside Town Council website?”
To request that a member of Council assist in the preparation of the Risk Assessment for the Christmas Lights.
To consider investigating the feasibility of moving part of the boundary wall and hedge of the Old Road Play Area approximately ten feet to the east at its northern end, so as to create parking spaces at right angles to the road, thus increasing parking space both for users of the Play Area and for the nearby town centre at busy times.
Play Areas:
1. To consider applications from members of the public to join the Play Areas Committee.
2. The following items were agreed at the Play Areas Committee Meeting on 3 Nov 11 but must be ratified by the Council:
  1. 3 quarterly checks at a cost of £45 per check being carried out by a Play Inspector from Park Lane Playgrounds and that ROSPA will continue to carry out the annual inspection at a cost of £237.
  2. To delegate the changing of the wording on the main noticeboard at Old Road to the Assistant Clerk who will instruct a sign writer.
  3. To replace the broken fence along one side of the Play Area with a wooden one at a cost £480.
  4. To allow the under planting of 25 shrubs in the newly cleared area bordering gardens in Ryedale Crescent at a cost of £160 by Allgardens and to agree that they are consistently maintained to avoid overgrowth
  5. To allow the tidying up in the middle area of the woodland walk, the cutting back of brambles by the path and the clearance of fallen leaves on the path at a cost of £140 by Allgardens.
To consider the need to review and reprint the Town Guide.
To review and agree additional cost of £610 for work to be carried out to the remaining 30 Seats and Benches in and around Kirkbymoorside by Environmental Art.
To consider creating a working party in order to review Standing Orders and Financial Standing Orders.
To note that we have received a request from North York Moors National Park Authority (NYMNPA) for consultation of their review of the Management Plan.
To consider purchasing a salt bin for Manor Vale Road at a cost of £125 for the 200kg bin and 2 salt refills.
To receive the Town Mayors Report.
To receive reports from Members representing the Town Council at meetings of outside bodies.
To receive reports from Members on delegated matters.
To note the date that the Christmas lights will be switched on.
To consider how the Town Council would like to be involved in the Diamond Jubilee Celebrations
To receive the Officers’ report
Questions to the Chairman
To note the date for opening of Tesco questionnaire response on the 12th December at 7pm in Church House
To note the date of the next meeting on 19 December 2011 at 7 pm in Church House.

agenda2011-12-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13 December for a meeting of the Town Council to be held at 7 pm on 19 December 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 21 November 2011
2. To approve the minutes of the Extraordinary Meeting held on 7 November 2011
3. To receive the draft minutes of the Play Areas Committee held on 29 November 2011
4. To receive the draft minutes of the Staffing Committee held on 21 November 2011
5. To receive the draft minutes of the Planning Committee held on 21 November 2011
6. To receive the draft minutes of the Finance Committee held on 12 December 2011
7. To receive the draft minutes of the Finance Committee held on 17 December 2011
8. To receive the draft minutes of the Manor Vale Committee held on 11 November 2011
9. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To receive the results of the Tesco Questionnaire opened on 12 December 2011
Tesco Planning Application:
1. 11/01203/MFUL | Erection of food store (Use Class A1) with associated parking, landscaping and access works | Russells (Kirkbymoorside) Ltd Piercy End Kirkbymoorside YO62 6DJ
2. 11/01235/SCR | Screening opinion for erection of food store | Russells (Kirkbymoorside) Ltd Piercy End Kirkbymoorside YO62 6DJ
To consider financial matters
1. To approve cheque payments according to the list provided
2. To receive recommendations from the Finance Committee including the budget for 2012/13
All Saints
1. To review and agree to continue the service agreement for the All Saints Church clock
2. To agree to continue paying the clock winder and reimburse All Saints Church for payments in same respect
Streetlights:
1. To receive a report from the clerk on the progress of the survey and insurance of the town’s street lighting
2. To agree to the provision of outside power supplies attached to lamp posts (where required) for the connection of exterior celebratory lighting
To request the Town Council to place an external light outside the council office with associated pv switch for dusk to dawn operation and replace the signage to enable the electorate to identify the Town Council office
Old Library
1. To agree to reinstate the security contract for the alarm system
2. To request the team to consult with John Paul with the aim of bringing specific proposals for action to the council
3. To note a date for the meeting of the team
To debate who should have unrestricted access to the Council's web site for the purpose of editing
To note the request from North York Moors National Park Authority for consultation in respect of the Draft Housing Development Plan
To consider the response to the Highways and Transportation Survey received 24 November 2011
Questions to the Chairman
To note the date of the next meeting on 16 January 2012 at 7 pm in Church House.

agenda2012-01-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - in preparation

Issued on 11 January 2012 for a meeting of the Town Council to be held at 7 pm on 16 January 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19 December 2011
2. To receive the Draft Minutes of the Play Areas Committee Meeting held on the 9 January 2012
3. To receive the Minutes of the Staffing Committee Meeting held on the 19 December 2011
4. To receive the Draft Minutes of the Staffing Committee Meeting held on the 4 January 2012
5. To receive the Minutes of the Planning Committee Meeting held on 19 December 2011
6. To receive the Draft Minutes of the Planning Committee Meeting held on 4 January 2012
7. To receive the Draft Minutes of the Finance Committee held on the 17 December 2011
8. To receive the Draft Minutes of the Manor Vale Committee Meeting held on the 13 January 2012
9. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Questions to the Chairman
To note that North Yorkshire County Council’s street lighting engineer has confirmed that the signs (bus stop flag and clearway sign indicating no parking between 08:00 – 18:00) can go on the street lighting column outside Kitching Walker Solicitors. In addition notice to be recorded that the hanging baskets will need to be removed as will the connections and brackets for any Christmas illuminations, to avoid placing too much strain on the column and visually obstructing the signs.
To note the contents and restrictions on storage of data within the registration for Data Protection.
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the financial report for receipts and payments
3. To agree to revolve the current £49,999 on deposit and due to mature on 24 January 2012
4. To implement further deposits of £49,999 one month apart for the subsequent 2 months resulting in a revolving 3 monthly return
5. To agree to continue using Scribe 2000 for the preparation of the next year’s accounts and authorise the invoice for payment.
Streetlights:
1. To receive an update from the clerk on the collation of prices for the replacement of concrete pillars (including updating/changing same pillars to Highway specification) and response from Acorn for the information requested regarding inspections emailed by the clerk in November
2. To request the Clerk to instigate tender processing for the on-going maintenance of the street lights due the cessation of the existing contract on 31 March 2012
To request the Council to liaise with the Highways Department to create a one way traffic system at West End and Crown Square and associated removal and insertion of parking restrictions and speed bumps on Piercy End to enable service vehicles easy passage and access.
From the Play Areas Committee:
1. To agree to the recommendation from the Play Areas Committee that the following resolution be rescinded: Minute 11149 ‘To replace the broken fence along one side of the Play Area with a wooden one at a cost £480.’
2. To consider purchasing Wetpour surfacing for underneath the double swings and large cantilever swing at Old Road Play Area. The double swing set is not currently in use as the matting is deemed unsafe.
3. If b) is agreed, to agree that the Play Areas Committee can spend up to £6,750 on Wetpour surfacing once 3 quotes have been received.
4. To consider allowing the Play Areas Committee to spend £155 to replace rubber straps on the small swings at Old Road Play Area
Old Library
1. To receive the report from the Team subsequent to the meeting of 9 January 2012
To consider doing a study of the Dog Bins around Kirkbymoorside with a view to purchasing more bins from Ryedale District Council following recent complaints of dog fouling. Bins cost £84.61 + installation (at a cost of £30 per hour) and dispensers are £70. They are emptied free of charge (to the Town Council) by Ryedale District Council.
To investigate the provision of seated bus shelters at existing bus stops where there is space available that will not impede the passage of pedestrians.
To receive reports from Members representing the Town Council at meetings of outside bodies.
To receive reports from Members on delegated matters.
Mayor's report
Officer's or Clerk's report
To note that the office staff has received numerous complaints from residents who never received a Tesco Questionnaire.
To note the date of the next meeting on 20 February 2012 at 7 pm in Church House.

agenda2012-02-10

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 6 February 2012 for a meeting of the Town Council to be held at 7.15 pm on 10 February 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16 January 2012
2. To receive the minutes of the Staffing Committee held on 30 January 2012
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To agree to the recommendation of the Staffing Committee that the post of Assistant Town Clerk be advertised
To agree the advertising costs to be incurred
To approve the job description, person specification, application form and contract for the Assistant Town Clerk
To agree to set the salary for the post of Assistant Town Clerk at SCP scale 15 to 17
To agree the dates and process for recruitment
1. Deadline for the receipt of application forms; midday 12 March 2012
2. The staffing committee to create a shortlist from application forms; evening of 12 March 2012
3. Interviews to be conducted by the staffing committee on 16 March 2012
To note that the staff appraisals are carried out by 2 or 3 members of the staffing committee
To note that the appraisal for new staff is after 3 months, 6 months and then annually at a time to fit in with budget setting
To note the date of the next meeting on 20 February 2012 at 7 pm in Church House.

agenda2012-02-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13 February 2012 for a meeting of the Town Council to be held at 7 pm on 20 February 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the amended minutes of the Meeting held on 16 January 2012
2. To approve the minutes of the extraordinary Meeting held on 10 February 2012
3. To receive the draft minutes of the Play Areas Committee held on 26 January 2012
4. To receive the draft minutes of the Planning Committee held on 16 January 2012
5. To receive the draft minutes of the Finance Committee held on 10 February 2012
6. To receive the draft minutes of the Manor Vale Committee held on 13 January 2012
7. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider a request from Allgardens to carry out some Winter Maintenance to the A170 roundabout.
To discuss suggestions for projects for submission in respect of the New Homes Bonus income
To consider financial matters
1. To approve cheque payments according to the list provided
2. To receive the report of the Councillors Audit of 30 January 2012
3. To receive the financial statements from Moore Stephens
To receive further information regarding maintenance and upgrade costs for streetlighting
Grounds Maintenance
1. To receive a report from the clerk on the status of grounds management arrangements in response to an agenda item from 17 October 2011
2. To consider the content of the letter received from NYCC regarding Urban Grass Cutting for 2012
To consider celebrations in the Town for the Queen’s Diamond Jubilee
Old Library
1. To receive the report from the working group on the progress of previous questions
2. To receive the report and suggestions (including costings) following the inspection and test of the storage heaters.
To receive the first draft of the calendar of meetings of Council for the year 2012/13
To note that the Kirkbymoorside 10km Race will be held on Sun 6 May 12 and that a road closure order is being requested.
To note that the Sponsored Sleep Out in aid of SASH (Safe and Sound Homes) will take place on 10 March 2012 around the streets of Kirkby. To further note that fundraising breakfast will be served from 7am in the Dugout for those who are unable to participate
To consider suggestions regarding the siting of dog bins in the town.
To consider and agree to J M Bentley (contractors to Yorkshire Water) storing equipment and materials on Town Council land in Manor Vale while carrying out flood alleviation work from 20 Feb to 15 June in the area of Manor Close, Dale End and Manor Vale
To request that the Clerk and Assistant Clerk to maintain bound register of documents and keys removed from the office
To considering sponsoring for a further year, a tub for Kirkbymoorside in Bloom.
To receive the recommendation of the Finance Committee to make revolving investments of £49,999 while the Committee works to a timescale to create an investment policy
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
Mayor’s report
Officers’ Report
Questions to the Chairman
To receive the nominations for the Community Award and to agree the recipient (EXEMPT ITEM)
To note the date of the next meeting on 19 March 2012 at 7 pm in Church House.

agenda2012-03-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 12 March 2012 for a meeting of the Town Council to be held at 7 pm on 19 March 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
Presentation by Mr Ball of Bentley’s – Contractors to Yorkshire Water regarding the on-going works at Manor Vale, Dale End and Gillamoor Road
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 20 February 2012
2. To receive the draft minutes of the Planning Committee held on 20 February 2012
3. To receive the draft minutes of the Manor Vale Committee held on 9 March 2012
4. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Consider requests for grants (application forms provided separately):
1. Ryedale Citizens Advice Bureau
2. Kirkbymoorside in Bloom
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the financial statements from Moore Stephens
Play Area
1. To note that the planned meeting of 6 March 2012 did not occur and that currently no date has been rescheduled
2. To receive an update regarding the Wetpour at Old Road Play Area
3. To note the swings and large cantilever swing have been rehung at the correct heights (as per Park Lane Play Inspector advice) at a cost of £150
4. To agree to work being carried out to secure the T hinge on the gate between the skate park and the play area at a cost of £80
To agree the service level agreement between NYCC and the Town Council regarding front office services in Church House
To agree to the Assistant Town Clerk working alongside Ryedale District Council staff in the library for 2 to 3 hours per week from 1 June 2012
To agree the amended contract and job description for the Assistant Town Clerk.
To receive a report from the Interview Panel regarding the appointment of the Assistant Town Clerk
Old Library
1. To receive the report from the working group
2. To agree the work to be carried out on the building
Queen’s Diamond Jubilee
1. To consider responses from organisations contacted and agree celebrations in the Town for the Queen’s Diamond Jubilee
2. To agree a budget for the Celebrations
To agree the date, venue and format of the Annual Town Meeting
To agree the budget for the Moorsider for 2012/13
To receive the amended draft of the calendar of meetings of Council for the year 2012/13
To agree to donate the wireless router to the give or take day – April 1 2012.
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive the Town Mayor’s Report
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 16 April 2012 at 7 pm in Church House.

agenda2012-04-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 4 April 2012 for a meeting of the Town Council to be held at 7 pm on 16 April 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
Presentation by Gladman Developments Limited
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19 March 2012
2. To receive the draft minutes of the Finance Committee Meeting held on 2 April 2012
3. To receive the draft minutes of the Planning Committee held on 19 March 2012
4. To receive the draft minutes of the Staffing Committee held on 19 March 2012
5. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To note the Town Clerk raised a cheque for £55.79 prior to the meeting in respect of the balance of payment for electricity used after the cessation of the current Standing Order
3. To approve the new 6 month standing order for office electricity at a cost of £30 monthly
4. To receive the financial statements from Moore Stephens
5. To agree the appointment of an internal auditor and the criteria for audit
Streetlights:
1. To agree the sum of money from the reserves to be allocated for the financial year 2012/13 for the replacement of concrete pillars
2. To receive the tender document for the street light maintenance
3. To update the Town Council on the invitation offered by Mr P Gilmore in Nov 2010
Queen’s Diamond Jubilee
1. To discuss and agree a budget for the celebrations
2. To receive information from the Clerk regarding celebrations in the town
3. To confirm the activities to take place
Old Library
1. To receive quotes for building work agreed at January meeting.
To review the Freedom of Information policy in respect of anonymous requests
To agree the format, content and budget for the updated Town Guide
To agree a response to the letter received from Tesco Marketing
Suggestions for the use of The New Homes Bonus
To agree the amended contract for the Assistant Town Clerk
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive the Town Mayor’s Report
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 21 May 2012 at 7.30 pm in Church House.

agenda2012-04-25

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Extraordinary Meeting

Issued on 18 April 2012 for a meeting of the Town Council to be held at 4.30 pm on 25 April 2012 in Church House, Kirkbymoorside

To appoint a replacement member to the staffing committee.
To agree to exclude the public due to the confidential nature of the next item.
Staffing procedures and staffing matters

agenda2012-05-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 15 May for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Welcome
To receive Declarations of Interest in items on the agenda.
To elect the Town Mayor for the coming year.
To record the Declaration of Office of the Town Mayor.
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
To give a vote of thanks to Councillor Dowie for her work during the year 2011-2012.
To give a vote of thanks to resigned Councillor Alexander for his contribution to the work of the council.
To elect the Deputy Town Mayor for the coming year.
To receive apologies for absence.
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
1. Internal Control - Councillors Audit
2. Planning Committee
3. Manor Vale Management Committee
4. Play Areas Committee
5. Finance Committee
6. Staffing Committee
7. Appeals Panel
8. Cemetery Duties
9. Five Towns Meeting
10. John Stockton Trust Foundation
11. North Ryedale Public Transport Group
12. Police – Kirkbymoorside Community Consultation Group
13. Sportsfield Committee
14. Kirkbymoorside Environment Group
To receive reports from representatives on outside bodies.
To appoint Members to serve on outside bodies.
To receive the schedule of meetings for 2012-2013.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16 April
2. To approve the minutes of the extraordinary meeting held on 25 April
3. To receive the minutes of the Planning Committee held on 16 April
4. To receive the minutes of the Staffing Committee held on 16 April
5. To receive the minutes of the Manor Vale Committee held on 20 April
6. To receive the minutes of the Finance Committee held on 14 May
7. To consider matters arising.
8. Presentation on streetlights by Mr Ian Gilmore from NYCC
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Consider requests for grants (application forms provided separately): a) All Saints Church b) Ryedale Special Families
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive a statement of income and expenditure
3. To receive a report regarding the councillor's audit for the 3rd and 4th quarters
4. To agree the revised Financial Standing Orders as recommended by the Finance Committee
To agree to amend standing orders to allow meetings of the Town Council to be filmed
To agree to appoint a temporary Responsible Financial Officer
To agree to appoint a temporary Proper Officer
To agree new opening hours of the Town Council office from June 1
To agree to proceed with essential maintenance works on the old Library, as per estimates invited, which may also encourage and/or facilitate any use which does not prejudice any possibilities which may arise out of the forthcoming community-led plan.
To consider the Old Library being used as a Community Media Centre that would support local people, organisations and businesses to maximise the potential of new technologies.
To agree a recommendation by the staffing committee to authorise additional staff hours to cover absence due to holidays and sickness.
To receive reports from Members on delegated matters
To consider amendments to Tesco planning application ref 11/01203/MFUL and response by Tesco to Council comments submitted following the meeting of 16 April.
To receive the officers' report
Questions to the Chairman
To note that the date of the next meeting will be 18 June 2012 at 7.30 pm in Church House.

agenda2012-06-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 12 June 2012 for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Annual Accounts and Return to 31 March 2012
1. To approve the Accounts for the year to 31 March 2012
2. To approve a report on variances in the accounts beyond the permitted 10%
3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2012
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2012
5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2012 and approve as appropriate
6. To approve Minutes of items 1 a-e above
To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 21 May 2012
2. To receive the minutes of the Planning Committee held on 21 May 2012
3. To receive the minutes of the Play Areas Committee held on 16 May 2012
4. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen including:
  1. Whether any restrictions have been placed on the positioning of skips etc outside the former 'White Horse' during conversion works?
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments in accordance with the attached schedule
2. To receive the financial statements for the previous month
3. To note that £49,999 has been revolved on deposit for a further 3 months
Streetlights
1. To discuss further steps regarding replacement of concrete pillars in the light of information received from Mr P Gilmore of NYCC at the previous meeting
2. To agree the tender document for the annual maintenance contract
Old Library
1. To decide on a short term use for the Old Library, possibilities including:
  1. Leasing of the building for a social network / community use building
  2. Re-opening negiotiations with the Ryedale Folk Museum on the possibility of having a town venue for part of the Harrison Collection
  3. Finding a private tenant
  4. Leaving empty
2. To set rent if the decision is taken to lease the building.
3. To receive a report on progress in relation to maintenance works soon to be undertaken
Town Guide
1. To discuss the target audience(s) of the new Town Guide and consequences for drafting
Office ICT
1. To review arrangements for web hosting and domain name ownership
2. To consider arrangements for regular updating of the website
Ryedale District Council Chairman's Charity Fund
1. To consider whether a donation should be made
Planning Applications
1. Tesco: To receive reports on a site meeting held on 6 June 2012 and a meeting between representatives of the Town Council and Tesco on 14 June
2. To note a decision by Ryedale District Council to refuse application reference 12/00347/FUL (Erection of a three-bedroom end-of-terrace dwelling on land at 28 Westfield Mews)
Community-led Plan
1. To consider whether to request any changes or additions to the questionnaire
2. To consider insertion of a question concerning the old library and whether it would be appropriate to subsidise eventual use or whether it should be entirely self supporting
Grant Applications
1. To consider criteria to be applicable to the approval of future grants awarded by the Town Council
Monitoring of Vehicle Speeds
1. To decide whether to purchase a small radar device for the occasional monitoring of speeds at a cost of approximately £130
Representatives to Outside Bodies
1. To nominate a representative to the Community-led Plan Steering Group
2. To nominate a representative of the Town Council to the Kirkbymoorside Ward Steering Group for the Community Investment Fund
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 16 July 2012 at 7.30 pm in Church House.

agenda2012-07-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 10 July 2012 for a meeting of the Town Council to be held at 7.30 pm on 16 July 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18 June 2012
2. To receive the minutes of the Manor Vale Committee held on 15 June 2012
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Award of Grants
1. To discuss a draft policy in relation to the awarding of grants
To consider financial matters:
1. To receive the financial statements for the preceding month
2. To approve cheque payments according to the list provided
3. To agree to delegate approval of payments due in August to two Councillors in the absence of a Council meeting
4. To approve the transfer of funds from deposit to meet July and August expenditure
Membership of Committees
1. To agree further appointments to Council committees following the recent election of Cllrs Brewster and Turlington.
Old Library
1. To receive a report of meetings regarding short term use of the building and agree policy in relation to letting, rent and other expenses.
Town Guide
1. To agree arrangements for finalising copy together with printing and distribution.
Hosting of Council Website, E-mail and related services
1. To agree a process for review of services purchased by the Council including a detailed report on existing services, review of current needs and possible requirement to re-tender
“Welcome To Kirkbymoorside” Signs
1. To consider proposals received for funding, format and installation.
Dog Bins
1. To agree installation of new bins on the basis of prices received
NALC Code of Conduct & Register of Members' Interests
1. To consider a recommendation by Ryedale District Council that a new Code and Register be adopted following the introduction of a new ethical framework under the Localism Act 2011.
Street Lighting
1. To consider whether to contract with the County Council for a survey regarding replacement of street lights
2. To note that a tender for maintenance has been distributed
Councillors' Surgeries
1. To review current arrangements
To consider purchasing the Yorkshire Post daily for placement in the town library under LGA 1972 section 137.
To agree to the Old Road play area being used for activity afternoons on three Mondays during the school holidays as requested by Castles and Crafts.
Planning
1. To receive a report from the Planning Committee and discuss application reference 12/00599/MOUT: outline application for 260 dwellings at Westfields (Gladman Developments Ltd)
2. Proposed diversion of Bridleway 25.54/7, High Park Farm.
To note that during week beginning 23 July there will be various events at the library to celebrate the success of the joint working arrangements and to raise awareness of the services that are available at Church House.
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To agree to exclude the public due to the confidential nature of the next item
Confidential staffing matters
To note the date of the next meeting on 17 September 2012 at 7.30 pm in Church House.

agenda2012-08-06

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - in preparation

Issued on ? for an extraordinary meeting of the Town Council to be held at 7.30 pm on 6 August 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on ?
2. To receive the minutes of the Planning Committee held on ?
3. To receive the minutes of the Staffing Committee held on ?
4. To receive the minutes of the Manor Vale Committee held on ?
5. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Uncontroversial matters - single vote on all without discussion, or move items down the agenda
Consider requests for grants (application forms provided separately):
To consider financial matters:
1. To approve cheque payments according to the list provided
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 17 September 2012 at 7.30 pm in Church House.

agenda2012-08-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 15 August 2012 for an extraordinary meeting of the Town Council to be held at 7.30 pm on 20 August 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 6 August 2012
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Old Library: To consider and approve, if appropriate, expenditure on additional remedial works to the porch of the Old Library as set out in quotation attached ref 08/12/776/WFH dated 15 August from W F Henderson
To note the date of the next meeting on 17 September 2012 at 7.30 pm in Church House.

agenda2012-09-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 11 September for a meeting of the Town Council to be held at 7.30 pm on 17 September 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Extraordinary Meeting held on 31 August 2012
2. To receive the minutes of the Play Areas Committee held on 6 August 2012
3. To consider matters arising including:
  1. Procedure for booking Church House for meetings
  2. Library Staff concerns about handling benefits enquiries out of hours
  3. 'Welcome to Kirkbymoorside' Signs
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To receive financial statements for the preceding month
2. To approve cheque payments according to the list provided
3. To approve the transfer of funds from deposit to meet September expenditure
4. To approve the reinvestment of funds from the High Interest Deposit Bond maturing 20 September 2012
Bus Services
1. To note a briefing from the Environment Group Transport Team and Northern Ryedale Public Transport Group
2. To consider questions arising from the report
Old Library
1. To receive a report on progress of the repair works
2. To receive a report and discuss future uses of the building
Broadband, Web and e-mail-hosting Arrangements
1. To note existing arrangements
2. To discuss proposals for the future
NALC Code of Conduct & Register of Interests: To consider adoption of the Code and Register in the light of further information received
Street Lighting
1. To consider a report by Highways on street lights in Kirkbymoorside
2. To consider tenders received for maintenance of streetlights
Town Guide: To receive a progress report on production of copy
Parking & Waiting Restrictions: To consider proposals from Highways for variations to restrictions
Planning matters: To receive a report of the site meeting held in relation to the planning application lodged by Gladman Developments Ltd
Employment Matters
1. To agree the appointment of Bramhall's to advise the Council on current employment matters
2. To agree that Bramhall's costs will be determined by the amount of work involved and that while this should be kept to a minimum, it is necessary for the Council to receive legal services on employment matters
3. To agree to the Chairman being the primary contact with Bramhall's and for the Chairman to co-ordinate representations by the Council and advice to the Council
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 15 October 2012 at 7.30 pm in Church House.

agenda2012-10-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 9 October 2012 for a meeting of the Town Council to be held at 7.30 pm on 15 October 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 17 September 2012
2. To approve the Minutes of the meeting held on 6 June 2011
3. To receive the minutes of the Manor Vale Committee held on 25 September 2012
4. To receive the minutes of the Play Areas Committee held on 2 October 2012
5. To consider matters arising
  1. Procedure for booking Church House for meetings
  2. Library staff concerns about handling benefits enquiries out of hours
  3. 'Welcome to Kirkbymoorside' signs
  4. Ownership of cobbles
  5. Ryedale View Play Area: damage
  6. Installation of 'Matrix Boards' in Dale End
  7. Moors Bus: note reply from the MYM National park Authority
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Consider requests for grants (application forms provided separately): Environment Group
To consider financial matters:
1. To receive the financial statements for the preceding month
2. To approve cheque payments according to the list provided
3. To agree and sign a new bank mandate to update the list of cheque signatories
4. To note confirmation of the Annual Return for the year 2011-12 by the Auditors and comments recorded
5. To note the expected insurance premium for 2012-13 of £2,631.82 (no change in terms or values)
Staffing Matters
1. To discuss and approve (as appropriate) a recommendation from the Staffing Committee regarding staff appointment(s)
2. To appoint a temporary Proper Officer with effect from 29 October 2012
Annual Plan: to note contents of updated plan
Old Library
1. To consider prices received for repairs to the floor
2. To note that the PCC has been contacted with regard to the need for a 'French drain'
3. To consider use of the Old Library (Youth Group)
Broadband, Website and E-mail Hosting Arrangements: to note that a tender document is in preparation
Street Lights
1. To consider prices submitted for maintenance of lights
2. To consider a report on street lights in the town prepared by the County Council
Town Guide: to receive an update on preparation of copy, printing and circulation arrangements
Planning Matters: to consider application ref 12/00902/CON (demolition of section of boundary wall to form pedestrian access at Norfolk House, Castlegate)
Library: to receive performance figures on use of the town Library
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 19 November 2012 at 7.30 pm in Church House.

agenda2012-11-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 14 November 2012 for a meeting of the Town Council to be held at 7.30 pm on 19 November 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 15 October 2012
2. To receive the minutes of the Finance Committee held on 14 May 2012
3. To receive the minutes of the Staffing Committee held on 15 October and the draft minutes of the meeting held on 24 October 2012
4. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Planning - to review an application
1. 12/01033/LBC by Kirkbymoorside Quaker Meeting | Installation of hardwood cills to 3 no. windows on the north elevation | 79 West End Kirkbymoorside YO62 6AD
The Moorsider
1. To agree to paying £100 per edition for assembly and format of copy to Ms Sandra Oakins
2. To decide on a printer for the Moorsider until further review, from quotes:
  1. 4 Pages 210 mm x 297 mm 4/4 coloured CMYK/CMYK Cocoon 100% Recycled Silk Art 150 g/m2 Trimmed, folded to A5 1,000 Items £225.00
  2. 1000 copies Moorsider newsletter. Size A3 printed full colour on 130gsm . Folded to A5. - £235.00
  3. 1000 A3s on 130gsm folded to A4 for £243
To consider financial matters:
1. To receive the financial statements for the preceding month
2. To approve cheque payments according to the list provided
3. To confirm that it is the council's policy to make three term investments of just under £50,000 on a rolling basis
4. To consider delegating cash management to the finance committee
5. To agree the finance committee's recommendation to establish a £35,000 cemetery income fund
6. To agree to the finance committee's recommended (subject to review at financial year end) capital budget:
  1. General Reserve £40,000
  2. Staff Sickness Provision £5,000
  3. By-election Provision £4,000
  4. Manor Vale Provision £6,000
  5. Streetlight Upgrade Provision £55,000
  6. Council Asset Improvement Provision £55,000
7. To agree to the finance committee's proposed budget for 2013-14 (provided separately)
  1. To consider an increase in the figure for grants
  2. To consider splitting out a budget for book keeping from staff costs
  3. To consider splitting out NYCC charges from office costs
8. To set the precept for 2013-14, based on the finance committee's recommendation of £76,500
Staffing - to appoint a councillor to the interview panel and a councillor as reserve panellist
Internet presence - to review alternatives and decide on future provision
To consider revisiting the approach to the Town Guide despite it being less than six months since the last decision
1. To consider producing the Town Guide in a similar format and quantity to past editions
2. To consider producing the directory of local groups and any related information in a quantity suitable for local distribution with the Town Guide, but not necessarily with the same frequency, and printed to a standard adequate for the purpose
To note that NYCC has approved the changed route for the bridleway that runs through Manor Vale
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 17 December 2012 at 7.30 pm in Church House.

agenda2012-11-30

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 26 November 2012 for an extraordinary meeting of the Town Council to be held at 7.30 pm on 30 November 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19 November 2012
2. To receive the minutes of the Finance Committee Meeting held on 12 November 2012
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To receive information concerning legal aspects of an ongoing staffing matter. Bearing in mind the nature of the business, the council may consider that it requires discussion of matters that must remain confidential, and so the council may resolve to exclude the public from this item and the next.
To consider any instructions to lawyers in relation to an ongoing staffing matter and to agree any necessary financial authorisations and delegations.
Questions to the Chairman
To note the date of the next meeting on 17 December 2012 at 7.30 pm in Church House.

agenda2012-12-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 10 December 2012 for a meeting of the Town Council to be held at 7.30 pm on 17 December 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 30 November 2012
2. To receive the minutes of the Manor Vale Committee held on 16 November 2012
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
Consider requests for grants (application forms provided separately):
1. Kirkbymoorside 10K
2. Welburn Hall School
To consider financial matters:
1. approve cheque payments according to the list provided
2. receive the monthly financial report
To consider employment matters:
1. confirm the appointment of the new Town Clerk
2. determine the percentage of gross salary to be offered in the form of a pension contribution, and consider how to implement the finance committee's recommendation to find a competitive scheme
3. comment on the Local Government Pension Consultation
To consider purchasing an Epson WorkForce Pro WP-4515DN A4 Colour Inkjet Printer for about £160 or a HP Officejet Pro 8100 for about £80 as a replacement for the existing HP colour laser
Street Lighting - To consider instructing contractors to carry out high priority (as identified in the NYCC survey) improvements:
1. to 3 street lights in Westfields. Consider whether to resite columns away from private gardens so as to allow adoption by NYCC
2. concrete lamp post replacement on the A170 (number 3). Consider whether to order an additional 4 columns so as to meet roadway standards to allow adoption by NYCC.
3. to one street light in Old Road (number 5)
4. to one street light in West Lund Lane (number 2)
5. to one street light in Castlegate (number 1)
6. to one street light in Ryedale View (number 1)
7. replacement of corroded lamp post in Ings Lane (number 1)
8. replacement of corroded lamp post in Keldholme West (number 4)
To review instructions to Ryedale DC for winter pavement clearance
To delegate decisions on renovation of the floor of the old library to the acting town clerk in consultation with the chairman
To consider internet matters:
1. approve continuing use of Vision ICT for registration of the council's .gov.uk domain
2. decide how council email addresses should be used for councillors
3. consider use of MailChimp for mailings about council and committee meetings
4. consider what directories should be included on the council web site
5. review content posted on the web site to date
6. consider subscribing to a site search service at a cost of $60 or $108 per annum
7. consider purchasing a licence for Goodsync to synchronise public files between the office computer and the web site
8. consider purchasing Amazon S3 storage services for backup and possible sharing of office files
9. review the council's use of social internet sites including Twitter, Flickr and Facebook and confirm current practice
To consider how to tackle a review of policies for the Town Cemetery and its administration
To note that nominations for the Community Award are required by 30 January 2013
To note that Morrisons (acting for Yorkshire Water) will be digging holes in the A170 from early January for up to five weeks, with traffic light controls and possible water cut offs
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officer's report
Questions to the Chairman
To note the date of the next meeting on 21 January 2013 at 7.30 pm in Church House.

agenda2013-01-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 15 January 2013 for a meeting of the Town Council to be held at 7.30 pm on 21 January 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 17 December 2012
2. To receive the minutes of the Planning Committee held on 17 December 2012
3. To receive the minutes of the Staffing Committee held on 17 December 2012
4. To receive the minutes of the Manor Vale Committee held on 11 January 2013
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To appoint Mrs Lisa Bolland as Proper Officer
To consider major planning applications:
1. 12/00599/MOUT by Gladman Developments Ltd (Mr D Fisher) | Development of up to 210 no. (Use Class C3) residential dwellings, 50 no. (Use Class C2) apartments with care for older people, the provision of expansion land to Kirkbymoorside Community Primary School (Use Class D1), landscape, open space, highway improvement works and associated works (site area 11.6ha) | Land At Westfields Kirkbymoorside
2. 12/00571/OUT by Ryedale Garages Ltd | Demolition of existing garage buildings and development of a food retail store (site area 0.19ha) | Ryedale Garages 1946 Ltd Piercy End Kirkbymoorside YO62 6DG
3. 12/01214/HOUSE by Mr & Mrs Holdroyd | Replacement of single storey, two storey and porch extensions to the rear, replacement of single storey lean-to with two storey extension to side and erection of garden room to link the 2 no. two storey extensions following demolition of existing timber outbuilding | Duna Cottage Village Street Keldholme Kirkbymoorside YO62 6NB
To note planning decisions:
1. 12/01051/FUL Approved | by Ryedale Group (Mr P Buffoni) | Erection of single-storey reception extension to north elevation and cladding of north gable end | Ryedale Group Building Kirkdale Road Kirkbymoorside North Yorkshire YO62 6YB
To review the snow clearance scheme, costs and instructions to Ryedale District Council
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To approve a revised standing order requested by the landlord of the council office
3. To consider applying for a credit card for the use of the town clerk subject to agreed instructions
4. To determine the precept bearing in mind the Grant of £7994.12 from Ryedale District Council
To consider wording of the credit for the grant Kirkbymoorside 10k run
To consider the allocation of funding for skate park improvements up to £5000
To consider how to carry out a review of cemetery policies and procedures
To consider commissioning a legal review of the council's employment documents
To note that it is believed that a hump and its white posts have been removed from the Manor Vale road and to consider any appropriate action
Internet
1. Review web site content
2. Consider what directories should be on the web site
To review the progress of the Community Led Plan
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive officers' report
Questions to the Chairman
To note the date of the next meeting on 18 February 2013 at 7.30 pm in Church House.

agenda2013-02-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 12 February for a meeting of the Town Council to be held at 7.30 pm on 18 February 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 21 January 2013
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider and agree a response to the Schedule of Proposed Changes to the Ryedale Local Plan
To review the alterations made to the snow clearance scheme as a result of the meeting of 21 January 2013, minute 12082
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
To review the honorarium for the winding of All Saints' Church Clock, currently £50 per annum
Parking
1. To consider to trial an area of advisory parking markers, on the kerb edge, at the top (north east) end of Market Place, opposite the library
2. To consider requesting North Yorkshire County Council to tarmac the roadside adjacent to the Old Road Play Area
Old Road Play Area
1. To appoint a contractor for the repairs to the gates at Old Road Play Area
Welcome to Kirkbymoorside Signs
1. To review proposals for format and installation
Old Library
1. To agree to the production of plans and a technical specification for renovation of the Old Library, to the level required for a planning permission application and a tender document, by Mr John Paul at a cost of £1,000.
2. To agree that the Old Library Working Group continues to meet with Mr Paul to produce the final plans and Technical Specification, and to present these to Council for final approval prior to applying for planning permission and subsequently seeking tenders for the work.
Grants
1. To review the documents supporting the Kirkbymoorside 10k grant application in view to approve the grant and release the grant funds
2. Consider requests for grants (application forms provided separately):
  1. Kirkbymoorside Cricket Club request £10,000 for 3 projects with the outcome of reducing anti social behaviour, improve health and raise confidence by providing:
    1. Activity sessions
    2. Coaching courses for volunteers
    3. Equipment - artificial and mobile matting
  2. Kirkbymoorside Environment Group request £1718.50to cover the running cost elements of the Kirkby Fruit Pickers project which aims to:
    1. To use volunteers to pick fruit that would otherwise go to waste in people’s gardens and public spaces, and to find a good use for it locally
    2. To raise funds for projects that will benefit local people.
Community Award
1. To note that no nominations have been received by the closing date of 31st January
To agree the specification for the maintenance contracts to include the A170 roundabout and grass verges
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 18 March 2013 at 7.30 pm in Church House.

agenda2013-02-25

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 20 February 2013 for an extraordinary meeting of the Town Council to be held at 7.30 pm on 25 February 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18 February 2013
2. To receive the draft minutes of the Planning Committee held on 18 February 2013
3. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Old Highways Depot, Manor Vale Lane
1. To receive information regarding the Auction of the old Highways Depot on Manor Vale Lane
2. To review the possibility of partnership(s) with other bodies
3. To consider the merits of acquiring the site for the town and subsequently submitting a bid at the Auction
4. To consider negotiating with NYCC in the event that the Auction is unsuccessful and no bids are received for the Old Highways Depot
5. To review sources of funding
6. To consider sending a letter to NYCC regarding the total disregard that they have shown to the townspeople of Kirbymoorside over the former depot’s disposal
Questions to the Chairman
To note the date of the next meeting on 18 March 2013 at 7.30 pm in Church House.

Supporting Document

Link to Auctioneer's website: http://www.pugh-auctions.com/Lot/Leeds/20130226/022

Chris Dowie Chairman

agenda2013-03-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 12 March 2013 for a meeting of the Town Council to be held at 7.30 pm on 18 March 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Extraordinary Meeting held on 25 February 2013
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
Planning
1. To note planning application:
  1. 13/00223/HOUSE [http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=MIS01HNO05U00]] by Mr and Mrs R Thomas | Alterations to include installation of 3 no. velux rooflights, installation of first floor window to south east gable, blocking up of entrance door with rendered panel and extension of stove pipe to north east elevation | Wellgarth Tinley Garth Kirkbymoorside YO62 6AS
2. To note planned decisions:
  1. 13/00022/FUL [http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=MGAVUONO01H00] Approved by Daisy Garden Centre | Erection of extension to form covered open-sided plant display area | New Road Kirkbymoorside
2013 - 2015 Contracts
1. To consider tenders received for Maintenance of the A170 Roundabout and appoint a contractor
2. To consider tenders received for Grass Verge Cutting and appoint a contractor
Welcome to Kirkbymoorside Signs
1. To review proposals for format and installation
Old Library
1. To agree to submit a planning application to Ryedale District Council for the plans as provided
2. To agree to display the plans in the Town Council office and the Library and invite comments from residents
Community Led Plan
1. To receive information regarding the progress and administration of the Community Led Plan
Kirkbymoorside Environment Group
1. To consider the proposal to plant 5 fruit trees in the Old Road play area, adjacent to the hedge parallel to Old Road
2. To consider permitting the Environment Group to use the noticeboard outside the Old Library whilst it is not in use
Grants
1. To review condition 5. of the Grant Policy which states 'Groups can apply once per year but may bid for a number of elements of a project in the application.'
2. To consider the addition of the following to the Grant Policy 'Please be aware that the Town Council budget for grant allocation is £10,000 per annum to be shared amongst the Kirkbymoorside Community'
3. Consider requests for grants (application forms provided separately):
  1. Kirkbymoorside Cricket Club request £3000 to purchase mobile all-weather matting, equipment which is fundamental to their activity programmes, the aims of which are:
    1. to engage young people living in Kirkbymoorside, between 6 and 18 years of age, in a range of constructive activities
    2. to reduce anti-social behaviour and break down barriers between young people and the police
    3. to increase playing, coaching and officiating opportunities for Kirkbymoorside residents
    4. to encourage volunteering and positive citizenship
  2. Kirkbymoorside Environment Group request £1000 to cover the running cost elements of the Kirkby Fruit Pickers project which aims to:
    1. To use volunteers to pick fruit that would otherwise go to waste in people’s gardens and public spaces, and to find a good use for it locally
    2. To raise funds for projects that will benefit local people.
Sportsfield Association
1. To appoint a new representative of the Council to the Sportsfield Committee
Manor Vale
1. To appoint Andrew Hall, Area Ranger, NYCC to the Manor Vale Management Committee
To consider a resident's request to install a dog bin on Ings Lane
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 15 April 2013 at 7.30 pm in Church House.

agenda2013-04-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 9 April 2013 for a meeting of the Town Council to be held at 7.30 pm on 15 April 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18 March 2013
2. To receive the minutes of the Play Areas Committee held on 18 March 2013
3. To receive the minutes of the Staffing Committee held on 18 March 2013
4. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
3. To appoint an internal auditor
Church House
1. To review the draft Service Level Agreement
2. To consider making representation to Ryedale District Council for the library staff to be able to issue parking permits
Old Library
1. To note the response from the public concerning the plans for modifications to the Old Library building
2. To consider submitting a planning application to Ryedale District Council
Welcome to Kirkbymoorside Signs
1. To agree a criteria for the design of the signs
Grants
1. Consider requests for grants (application forms provided separately):
  1. All Saints Church PCC request £2500 for maintenance of All Saints Churchyard
Planning
1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MK1ZPPNO1J000 13/00342/MOUT | by Gladman Developments Ltd | Development of up to 210no. (Use Class C3) residential dwellings, 50no. (Use Class C2) apartments with care for older people, the provision of expansion land to Kirkbymoorside Community Primary School (Use Class D1), landscape, open space, highway improvement works and associated works (site area 11.6ha) | Land At Westfields Kirkbymoorside North Yorkshire
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies.
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 20 May 2013 at 7.30 pm in Church House.

Related Documents:

agenda2013-05-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 14 May 2013 for a meeting of the Town Council to be held at 7.30 pm on 20 May 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To elect the Town Mayor for the coming year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2012-2013
To elect the Deputy Town Mayor for the coming year
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Old Library
3. Representatives
  1. Five Towns Meeting
  2. John Stockton Trust Foundation
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Sportsfield Committee
  6. Kirkbymoorside Environment Group
  7. Community Led Plan Steering Group
  8. Community Investment Fund Ward Steering Group
To receive reports from representatives on outside bodies
To receive the schedule of meetings for 2013-2014
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 15 April 2013
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
3. To approve accounting statements for 2012/13
Church House
1. To consider the Service Level Agreement with NYCC regarding volunteers
Parking
1. To consider contacting Ryedale District Council about taking over the responsibility of the Town Farm Car Park
2. To agree to make representation to the principal authorities about civil parking enforcement
To consider having signs installed at the play areas to encourage the public to report any criminal or anti-social behaviour to 101
To receive information from the Cricket Club and Kirkbymoorside 10K Run organisers regarding the use of the grants they received from the Town Council
Grants
1. Kirkbymoorside & District Sportsfield Association request a grant of £1,160 for a replacement water heater (£960) in addition to a contribution of £200 towards the costs of installation
A170 Roundabout
1. To consider allocating a budget of £200 to the purchase and installation of plants on the A170 roundabout in order to reinstate the original standard and design
Welcome to Kirkbymoorside Signs
1. To consider draft designs
To consider installing litter bins next to the seats located on Adela Shaw Drive and Tinley Garth
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To agree to exclude the public to the confidential nature of the next item
To receive information regarding the ongoing employment matter
To note the date of the next meeting on 17 June 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-06-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 11 June 2013 for a meeting of the Town Council to be held at 7.30 pm on 17 June 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the coming year
To record the Declaration of Office of the Town Mayor
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 20 May 2013
2. To receive the minutes of the Finance Committee meeting held on 17 May 2013
3. To receive the minutes of the Play Areas Committee meeting held on 17 May 2013
4. To receive the minutes of the Manor Vale Management Committee meeting held on 30 May 2013
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
Annual Accounts and Return to 31 March 2013
1. To approve the Accounts for the year to 31 March 2013
2. To approve a report on variances in the accounts beyond the permitted 10%
3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2013
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2013
5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2013 and approve as appropriate
6. To approve Minutes of items 1 a-e above
Parking
1. To consider putting to NYCC Highways the proposal to implement 2 hour short stay parking restrictions on the cobbled area outside the shops on Market Place
Street Lighting
1. To consider installing new post top lanterns on the 7 no. columns on Westfield at a cost of approx £235 per column (excluding VAT)
To consider renewing the current lease agreement of the 424HS Green Machine pavement sweeper with Ryedale District Council
Planning
1. To receive recommendations from the Planning Committee in respect of planning application 12/00884/MFUL Change of use and alteration of existing potato store to wood fuel handling/storage and distribution within Area 1 and a mixed use of potato storage/touring caravan storage within Areas 2 and 3 to include installation of a 5m high sliding door to south elevation to serve Area 1 | Teasdale Potato Store Hungerhill Lane Wombleton Kirkbymoorside
Sportsfield Association
1. To consider agreeing to provide administrative support to the Sportsfield Association in view of the resignation in May 2013 of the Chairman, Secretary and Treasurer
United Charities Trust
1. To consider appointing Mrs Jo Towler as successor to Dr A Moulston as Representative Trustee
Grants
1. To acknowledge receipt of thanks from All Saints Church for the £2500 grant awarded for maintenance of the churchyard
To consider a request for permission to erect and operate a bouncy castle at the Old Road play area on Thursdays 8th July, 15th July and 22nd August
To revisit minute 11280 of the meeting of the Town Council on 16 April 2012 wherein the Town Council agreed that anonymous requests for information were not compliant with the Freedom of Information Act and should not be responded to
To note In Bloom’s opposition to installing a litter bin at Chisholm's Monument
Christmas Market
1. To note that the Christmas market will be held on November 30th 2013
2. To agree to install the lights and Christmas tree before this date
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 15 July 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-06-26

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Extra Ordinary Meeting

Issued on 21 June 2013 for an Extra Ordinary meeting of the Town Council to be held at 9am on Wednesday 26 June 2013 at Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 17 June 2013
2. To consider matters arising
Public Session - to allow members of the public to make representations,ask questions and give evidence in respect of any items of business.
To agree to exclude the public from the following item, which involves confidential discussions of a legal matter.
To consider entering into an agreement to conclude an outstanding staffing matter.
Old Library
1. To note that Planning Application 13/00470/FUL has been Approved
2. To agree to seek tenders in accordance with the specification of works laid out in Planning Application 13/00470/FUL
Questions to the Chairman.
To confirm that the next ordinary meeting of the council will be at 7.30pm on 15 July 2013 in Church House.

agenda2013-07-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 9 July 2013 for a meeting of the Town Council to be held at 7.30 pm on 15 July 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Extraordinary Meeting held on 26 June 2013
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for June 2013
3. To receive the Financial Summary for July 2013
To receive recommendations from the Finance Committee in respect of:
1. Councillor's Audit
2. Regular payments
3. Pension provision
To agree to act as a central co-ordinator in respect of the Section 106 funds available from Ryedale District Council and to contact eligible groups with the aim of producing a proposal for the spending of these funds and submitting this to Ryedale District Council
Church House
1. To revisit the Service Level Agreement with NYCC regarding volunteers
Grants
1. Kirkbymoorside Junior Football Club request a grant of £3,000 for the purchase of football equipment to improve the clubs facilities
2. Kirkbymoorside History Group request a grant of £650 to contribute to the cost of the room hire, printing and advertising costs for the forthcoming Kirkby Fest 2013 to be held on Saturday 14th September
Ryedale District Council Chairman's Charity Fund
1. To consider making a donation to the Chairman's Charity Fund
Parking
1. To note the response from RDC in respect of the Town Farm car park
2. To note the designs for the trial of advisory parking markers on High Market Place
Welcome to Kirkbymoorside Signs
1. To consider draft designs
To consider a request by NYCC to hold the County Council Volunteer Task Day on 7th August in Manor Vale with the task of knotweed management
To consider a request by the Mayor for the cost of the bed and breakfast accommodation for one night on 31 July, the day before her civic engagement at the Yorkshire Day celebrations at Skipton on 1 August 2013, to be funded out of the Mayoral allowance
To consider installing a litter bin on Chisholm's monument
To note the dates for the bouncy castle in the Old Road play area are 8th, 15th and 22nd August and not 8th and 15th July and 22nd August as published in item 17 on the agenda for the meeting on 17 June 2013
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16 September 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-09-06

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - ExtraOrdinary Meeting 6 September

Issued on 30 August 2013 for an ExtraOrdinary meeting of the Town Council to be held at 7.30pm on Friday 6 September 2013 at Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 15 July 2013
2. To receive the minutes of the Planning Committee meeting held on 15 July 2013
3. To receive the minutes of the Manor Vale Management Committee meeting held on 25 July
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
To set Terms of Reference for the TC Sportsfield Committee
1. To determine a budget for the TC Sportsfield Committee based on recommendations by the Finance Committee
The Sports Clubs
1. To agree to establish an individual contract with each club
2. To agree to receive fees from each club to cover its individual use of the land, the insurance cost of common areas and maintenance cost of common areas
3. To agree to charge each club individually for a proportion of the utility bills determined by usage (subject to review)
4. To agree that pitch using clubs will be charged proportionately for the groundsman's services and any pitch maintenance costs
To agree to facilitate the transition of the old SFA into a flexible fundraising charity for supporting sport in Kirkbymoorside and District
Employment Issues
1. To note that the current groundsman will be retiring on 31 December 2013
2. To receive from representatives of the former SFA Committee details of any pension arrangements or commitments to a retirement gratuity or any other such scheme
3. To agree that any financial liability should be met from the former Sportsfield Committee' funds
4. To consider the appointment of a new groundsman from 1 January 2014
Finances
1. To consider setting up a TC Sportsfield bank account
2. To agree to settle any existing accounts pertaining to the SFA Committee and transfer the remaining balance of funds to the TC Sportsfield account
3. To agree to delegate re-invoicing utility charges for individual sports clubs to Moore Stephens
4. To note that the Sportsfield accounts will increase the number of transactions currently undertaken by Moore Stephens
The Recreation Club
1. To receive from representatives of the former SFA Committee details of existing agreements or arrangements for management of the Recreation Club
2. To receive an inventory of the stock and property of the Recreation Club
3. To consider proposals for the future management of the Recreation Club
4. To agree the formation of a Recreation Club Committee and appoint members
5. To consider the terms of reference of the Recreation Club Committee
To receive details of any outstanding issues and consider appropriate actions
Questions to the Chairman.
To confirm that the next ordinary meeting of the council will be at 7.30pm on 16 September 2013 in Church House.

Related Documents:

agenda2013-09-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 10 September 2013 for a meeting of the Town Council to be held at 7.30 pm on 16 September 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the ExtraOrdinary Meeting held on 6 September 2013
2. To receive the minutes of the Finance Committee Meeting held on 6 September 2013
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
To receive a brief presentation from Kirkbymoorside Scouts on their plans for the future as part of their 2013 C3 Challenge: 'Community, Creativity, Co-operation'
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for August 2013
3. To receive the Financial Summary for September 2013
Planning
1. Development of land at Westfields
  1. To receive information following the Conditional Approval granted to Gladman Development Ltd by RDC Planning Committee on 28 August
  2. To consider any actions including agreeing a Judicial Review
2. To review planning applications:
  1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MSAD3GNO1J000 13/01010/HOUSE | Erection of a two-storey extension to side | Garth Cottage Old Road Kirkbymoorside York YO62 6LP
3. To note planned decisions:
  1. 13/00615/FUL | by Mr John Hanson | Demolition of existing dwelling, erection of 1no. 3 bedroom replacement dwelling with integral garage and formation of 2no. parking spaces. | The Bungalow Swineherd Lane Kirkbymoorside York YO62 6LR Approved
  2. 13/00641/LBC | by Kings Head | Installation of fresh air intake system to replace 1no. side opening casement window to the rear and formation of door-sized opening to internal single skin wall. | Kings Head 5 High Market Place Kirkbymoorside York YO62 6AT Approved
  3. 13/00719/FUL | by Mr R Butler | Erection of information panel on railings to left of entrance and erection of historical name plaque onto existing gate pillar to right of entrance | Entrance To Adela Shaw Kirkbymoorside Approved
  4. 13/00795/FUL | by Ryedale Garages | Erection of single storey extension to south elevation of existing vehicle showroom | Kia Motors Piercy End Kirkbymoorside YO62 6DT Approved
Old Library
1. To consider tenders received for development of the former library building based on the criteria set by the Old Library Working group and appoint a contractor
Grants
1. Next Steps Mental Health Resource Centre request a grant of £1,860 to maintain services provided by the Next Steps outreach group to adults with mental health problems in Kirkbymoorside
2. Ryedale Carers Support request a grant of £1,068 to contribute towards the annual running costs of the Kirkbymoorside Support Group
3. Kirkbymoorside Environmanet Group request a grant of £1,040 to publish, print and distribute 2,500 copies of the 4th edition of the Kirkbymoorside Shopping Guide
To consider 5-10 things to promote in Kirkbymoorside to be incorporated in Ryedale District Council's promotion of the Market Towns
To consider suggestions for ‘cultural events’ that may be suitable for funding as part of the Tour de France 100 day cultural festival, to be held between 27 March and July 5 2014
To consider revisions to the Schedule of Meetings 2013-14
To consider the current lease agreement of the 424HS Green Machine pavement sweeper with Ryedale District Council and options for renewal, purchase or other
To consider replacing the litter bin located at the bus stop at the south end of Piercy Lane at a cost of £128 inclusive of VAT
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 21 October 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-10-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 16 October 2013 for a meeting of the Town Council to be held at 7.30 pm on 21 October 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the meeting of the Town Council held on 16 September 2013
2. To receive the minutes of the Manor Vale Management Committee Meeting held on 10 October 2013
3. To receive the minutes of the Staffing Committee Meeting held on 11 October 2013
4. To receive the minutes of the Finance Committee Meeting held on 11 October 2013
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for October 2013
3. To note confirmation of the Annual Return for the year 2012-13 by the Auditors and comments recorded
4. To receive recommendations from the Finance Committee in respect of insurance provision
Planning
1. To review planning applications:
  1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MQT2GRNO05U00 13/00904/FUL | Sub-division of existing three bedroom dwelling to form 2no. one bedroom dwellings to include erection of part two-storey/part single-storey rear extensions | 75-77 West End Kirkbymoorside YO62 6AD
2. To note planned decisions:
  1. 13/00645/FUL | by War Memorial Hall Committee | Memorial Hall Market Place Kirkbymoorside YO62 6DA | Erection of rear extension to house a wheelchair accessible lift to the ground and first floors Approved
  2. 13/00646/LBC | by War Memorial Hall Committee | Memorial Hall Market Place Kirkbymoorside YO62 6DA | External and internal alterations to include erection of rear extension to house a wheelchair accessible lift to the ground and first floors, 2 no. external notice boards, installation of external uplights and downlights, internal partitioning, revised toilet facilities to include wheelchair accessible toilets, removal of stairlift, formation of first floor kitchen and levelling of internal access Approved
  3. 13/00768/FUL | by Mr S Bosworth| Change of use of grassland for the siting of 2no. timber clad static holiday chalets with parking area and landscaping. | Ings Lane Scrap Yard Ings Lane Kirkbymoorside YO62 6DN Approved
  4. 13/00826/HOUSE | by Mr & Mrs Gold | Erection of part single/part two storey rear extension following part demolition of existing extension. | 26 Piercy End Kirkbymoorside YO62 6DF Approved
  5. 13/00830/HOUSE | by Mr William Breakell | Moorcroft Village Street Keldholme Kirkbymoorside YO62 6ND | Erection of glazed porch to front elevation Approved
  6. 13/00847/FUL | by Mr Craig Harvey | Co Operative Supermarket Piercy End Kirkbymoorside YO62 6DQ | Replacement shop front to include replacement of manual front entrance door with automatic sliding door, replacement ATM machine, widening of entrance ramp and instillation of 4 no. full height shop windows (retrospective application) Approved
  7. 13/00876/FUL | by Forum Subsea Technologies Ings Lane Kirkbymoorside YO62 6DN | Erection of two-storey temporary office block and single-storey extension to existing welding workshop Approved
The Royal British Legion
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade on Sunday 10th November
2. To agree a sum to spend on a wreath under s137 of the Local Government Act 1972
Street lighting
1. To consider the feasibility of erecting a new light column to illuminate the entrance to Castlegate at a cost of approximately £1200(including electricity board new connection) plus future annual costs for electricity and maintenance charges
2. To note 3 locations proposed by NYCC for erecting a new light column to illuminate the entrance to Castlegate
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 21 October 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-10-28

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 25 October 2013 for an extraordinary meeting of the Town Council to be held at 7.30 pm on 30th October 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the meeting of the Town Council held on 16 September 2013
2. To receive the minutes of the Manor Vale Management Committee Meeting held on 10 October 2013
3. To receive the minutes of the Staffing Committee Meeting held on 11 October 2013
4. To receive the minutes of the Finance Committee Meeting held on 11 October 2013
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for October 2013
3. To note confirmation of the Annual Return for the year 2012-13 by the Auditors and comments recorded
4. To receive recommendations from the Finance Committee in respect of insurance provision
To consider a response to the Community Infrastructure Levy Preliminary Draft Charging Schedule and particularly the proposed priorities for expenditure
To consider a response to the Consultation on County Council proposals re subsidised bus services in North Yorkshire
To consider a response to the polling station review
Staffing
1. To receive recommendations from the Staffing Committee regarding holiday dates
Old Library
1. To receive information on the progress by the Working Group
2. To consider submitting a request to RDC for £20,000 in Section 106 funds to contribute to the cost of development of the Old Library
The Royal British Legion
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade on Sunday 10th November
2. To agree a sum to spend on a wreath under s137 of the Local Government Act 1972
Street lighting
1. To consider remedial repairs to light columns 1,4, 5 & 6 on Swineheard Lane involving the replacement of the lanterns, boxes and brackets
2. To consider the feasibility of erecting a new light column to illuminate the entrance to Castlegate at a cost of approximately £1200(including electricity board new connection) plus future annual costs for electricity and maintenance charges
3. To note 3 locations proposed by NYCC for erecting a new light column to illuminate the entrance to Castlegate
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 30 January 2014
Planning
1. To receive information on the extraordinary meeting held by RDC on Monday 21st October
2. To review planning applications:
  1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MQT2GRNO05U00 13/00904/FUL | Sub-division of existing three bedroom dwelling to form 2no. one bedroom dwellings to include erection of part two-storey/part single-storey rear extensions | 75-77 West End Kirkbymoorside YO62 6AD
3. To note planned decisions:
  1. 13/00645/FUL | by War Memorial Hall Committee | Memorial Hall Market Place Kirkbymoorside YO62 6DA | Erection of rear extension to house a wheelchair accessible lift to the ground and first floors Approved
  2. 13/00646/LBC | by War Memorial Hall Committee | Memorial Hall Market Place Kirkbymoorside YO62 6DA | External and internal alterations to include erection of rear extension to house a wheelchair accessible lift to the ground and first floors, 2 no. external notice boards, installation of external uplights and downlights, internal partitioning, revised toilet facilities to include wheelchair accessible toilets, removal of stairlift, formation of first floor kitchen and levelling of internal access Approved
  3. 13/00768/FUL | by Mr S Bosworth| Change of use of grassland for the siting of 2no. timber clad static holiday chalets with parking area and landscaping. | Ings Lane Scrap Yard Ings Lane Kirkbymoorside YO62 6DN Approved
  4. 13/00826/HOUSE | by Mr & Mrs Gold | Erection of part single/part two storey rear extension following part demolition of existing extension. | 26 Piercy End Kirkbymoorside YO62 6DF Approved
  5. 13/00830/HOUSE | by Mr William Breakell | Moorcroft Village Street Keldholme Kirkbymoorside YO62 6ND | Erection of glazed porch to front elevation Approved
  6. 13/00847/FUL | by Mr Craig Harvey | Co Operative Supermarket Piercy End Kirkbymoorside YO62 6DQ | Replacement shop front to include replacement of manual front entrance door with automatic sliding door, replacement ATM machine, widening of entrance ramp and instillation of 4 no. full height shop windows (retrospective application) Approved
  7. 13/00876/FUL | by Forum Subsea Technologies Ings Lane Kirkbymoorside YO62 6DN | Erection of two-storey temporary office block and single-storey extension to existing welding workshop Approved
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 21 October 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-10-30

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 24 October 2013 for an extraordinary meeting of the Town Council to be held at 7.30 pm on 30th October 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the meeting of the Town Council held on 16 September 2013
2. To receive the minutes of the Manor Vale Management Committee Meeting held on 10 October 2013
3. To receive the minutes of the Staffing Committee Meeting held on 11 October 2013
4. To receive the minutes of the Finance Committee Meeting held on 11 October 2013
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for October 2013
3. To note confirmation of the Annual Return for the year 2012-13 by the Auditors and comments recorded
4. To receive recommendations from the Finance Committee in respect of insurance provision
5. To approve the cost of repairs to the Christmas light @ £499.51
To consider a response to the Community Infrastructure Levy Preliminary Draft Charging Schedule and particularly the proposed priorities for expenditure http://extranet.ryedale.gov.uk/pdf/PDCS_Consultation_doc.pdf
To consider a response to the Consultation on County Council proposals re subsidised bus services in North Yorkshire http://www.northyorks.gov.uk/media/25642/Proposed-reductions-to-bus-service-subsidy/pdf/Proposed_reductions_to_bus_service_subsidy.pdf
To consider a response to the polling station review http://www.ryedale.gov.uk/pdf/Polling_review_InfoLeaflet.pdf
Staffing
1. To receive recommendations from the Staffing Committee regarding holiday dates
Old Library
1. To receive information on the progress by the Working Group
2. To consider submitting a request to RDC for £20,000 in Section 106 funds to contribute to the cost of development of the Old Library
The Royal British Legion
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade on Sunday 10th November
2. To agree a sum to spend on a wreath under s137 of the Local Government Act 1972
Street lighting
1. To consider urgent repairs to light columns 1,4, 5 & 6 on Swinheard Lane involving the replacement of the lanterns, boxes and brackets at an approximate cost of £810.00 excluding VAT per column
2. To consider the feasibility of erecting a new light column to illuminate the entrance to Castlegate at a cost of approximately £1200(including electricity board new connection) plus future annual costs for electricity and maintenance charges
3. To note 3 locations proposed by NYCC for erecting a new light column to illuminate the entrance to Castlegate
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 30 January 2014
Planning
1. To receive information on the extraordinary meeting held by RDC on Monday 21st October
2. To review planning applications:
  1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MQT2GRNO05U00 13/00904/FUL | Sub-division of existing three bedroom dwelling to form 2no. one bedroom dwellings to include erection of part two-storey/part single-storey rear extensions | 75-77 West End Kirkbymoorside YO62 6AD
3. To note planned decisions:
  1. 13/00645/FUL | by War Memorial Hall Committee | Memorial Hall Market Place Kirkbymoorside YO62 6DA | Erection of rear extension to house a wheelchair accessible lift to the ground and first floors Approved
  2. 13/00646/LBC | by War Memorial Hall Committee | Memorial Hall Market Place Kirkbymoorside YO62 6DA | External and internal alterations to include erection of rear extension to house a wheelchair accessible lift to the ground and first floors, 2 no. external notice boards, installation of external uplights and downlights, internal partitioning, revised toilet facilities to include wheelchair accessible toilets, removal of stairlift, formation of first floor kitchen and levelling of internal access Approved
  3. 13/00768/FUL | by Mr S Bosworth| Change of use of grassland for the siting of 2no. timber clad static holiday chalets with parking area and landscaping. | Ings Lane Scrap Yard Ings Lane Kirkbymoorside YO62 6DN Approved
  4. 13/00826/HOUSE | by Mr & Mrs Gold | Erection of part single/part two storey rear extension following part demolition of existing extension. | 26 Piercy End Kirkbymoorside YO62 6DF Approved
  5. 13/00830/HOUSE | by Mr William Breakell | Moorcroft Village Street Keldholme Kirkbymoorside YO62 6ND | Erection of glazed porch to front elevation Approved
  6. 13/00847/FUL | by Mr Craig Harvey | Co Operative Supermarket Piercy End Kirkbymoorside YO62 6DQ | Replacement shop front to include replacement of manual front entrance door with automatic sliding door, replacement ATM machine, widening of entrance ramp and instillation of 4 no. full height shop windows (retrospective application) Approved
  7. 13/00876/FUL | by Forum Subsea Technologies Ings Lane Kirkbymoorside YO62 6DN | Erection of two-storey temporary office block and single-storey extension to existing welding workshop Approved
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 18 November 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-11-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13th November 2013 for a meeting of the Town Council to be held at 7.30 pm on 18th November 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive the minutes of the meeting of the Town Council that was not held on 21 October 2013 as the meeting was not quorate
2. To receive minutes of the extraordinary meeting of the Town Council held on 30 October 2013
3. To receive minutes of the meeting of the Sports Committee held on 4 November 2013
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for November 2013
3. To appoint the Town Clerk as the Responsible Financial Officer
4. To authorise the RFO access to internet banking for information and transfers between accounts
To agree a response to the Community Infrastructure Levy Consultation in light of additional information received at the Five Towns meeting on 11th November
To agree a suitable format for the implementation of a Neighbourhood Plan http://mycommunityrights.org.uk/wp-content/uploads/2012/04/Neighbourhood-Planning-Quick-Guide.pdf
Old Library
1. To receive an update regarding the progress of the works to the former library building
2. To agree to appoint Rhys Thomas as Construction Design and Management Co-ordinator at a cost of approximately £600
3. To agree to proceed with the Building Control application with Aedis Regulatory Services at a cost of £420 + VAT
4. To approve the cost of £48.50 for the discharge of planning conditions 02, 03, 04 and 05
5. To agree to delegate responsibility to the Town Clerk, in consultation with the Old Library Working Group, for authorisation of necessary works/orders/permits in order to meet the objectives of the specifications for the development of the former library building
To agree to authorise the Town Clerk to seek legal advice on questions concerning Business Rates as they affect the Town Council for projects like the Old Library and Sportsfield
To note submissions received for S106 funding to be considered by the RDC Commissioner's Board on 21 November
To consider contributing the £64 received from the Christmas tree scheme towards the provision of a Santa's Grotto at the Christmas Market on 30th November 2013
Grants
1. To consider a grant application submitted by Kirkbymoorside 10k in the amount of £1000 to contribute towards the Road Traffice Management costs and Medical Support for the Kirkbymoorside 10k Race
2. To acknowledge thanks from Next Steps for provision of funds to cover the facilitator costs
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16 December 2013 at 7.30 pm in Church House

Related Documents:

agenda2013-12-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 6 December 2013 for a meeting of the Town Council to be held at 7.30pm on 16th December 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive the minutes of the meeting of the Town Council held on 18 November 2013
2. To receive minutes of the meeting of the Play Areas Committee held on 6 December 2013
3. To receive minutes of the meeting of the Finance Committee held on 6 December 2013
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for December 2013
3. To receive recommendations from the Finance Committee
4. To determine the precept bearing in mind the Grant of £3997.06 from Ryedale District Council
To consider planning application 13/01314/MOUT by Gladman Developments Ltd http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MWIN4UNO01500 by Gladman Developments Ltd |13/01314/MOUT | Development of up to 225no. (Use Class C3) residential dwellings, the provision of expansion land to Kirkbymoorside Community Primary School (Use Class D1), landscape, open space, highway improvement works and associated works (site area 11.6ha). | Land At Westfields New Road To Kirkdale Lane Kirkbymoorside North Yorkshire
1. To note that Janet Waggot, CEO at RDC will be in attendance at the January meeting to provide a report detailing the ramifications of the new application particularly providing clarity on the conflict of the planning history with the adopted Local Plan
To consider authorising the expenditure of £1075 to cover the balance of the cost of new signs in Manor Vale
The Ryedale Trail
1. To note that there was a meeting held in Helmsley on Friday 22nd November to discuss funding strategies for possible cycle routes to connect local Parishes with neighbouring areas
2. To consider a suitable response to the objectives identified as stipulated in the notes provided by Helen Gundry, Raising Cycling in Ryedale Group and Kirkbymoorside Environment Group
To consider the draft Community Led Plan
Old Library
1. To receive an update regarding the progress of the works to the former library building
To review the footpaths winter maintenance schedule 2013/14 provided by StreetScene
To note the outcome of the RDC Commissioner's Board Meeting on 21 November in respect to S106 project funding applications
To note that the one of the benches located on the cobbled area outside the Spar on Market Place has been removed in the interest of safety to members of the public as it has been damaged and to consider appropriate action
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 20 January 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-01-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 14 January for a meeting of the Town Council to be held at 7.30pm on 20th January 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 16 December 2013
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Planning application 13/01314/MOUT by Gladman Developments Ltd - To receive information from Janet Waggot, CEO at RDC, detailing the ramifications of the new application particularly providing clarity on the conflict of the planning history with the adopted Local Plan. The CEO will also answer questions previously submitted by the Council.
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for January 2014
3. To agree to continue paying for the Yorkshire Post at a monthly subscription charge of £48.75
Legal matters
1. To receive information from the Town Clerk pursuant to minute 13159 dated 18 November 2013 in respect of legal advice on questions concerning Business Rates
2. To authorise the Town Clerk to pursue legal advice in respect of “arms length external organisations” and associated advice pertaining to the running of the former library building
Former Library Building
1. To receive an update regarding the progress of the works to the former library building
To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
To agree the specification for the Grounds Maintenance(Cemetery & Play Areas) and Manor Vale Woodland contract
Planning
1. To review planning applications:
  1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MYAYBBNO1J000 13/01467/OUT | Erection of a four-bedroom dwelling, flexible B2 workshop/barn and holiday cottage/annex (site area 0.175ha) | Land To Rear Of Sunnycroft Village Street Keldholme Kirkbymoorside
  2. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=MYTNJUNO01H00 14/00006/HOUSE Erection of detached garage/garden equipment store to replace existing detached garage/wood store | Dovecote Keldholme Priory Village Street Keldholme Kirkbymoorside YO62 6LZ
2. To note planned decisions:
  1. 13/01245/HOUSE | by Mr & Mrs Stead | Hilgay, West Lund Lane, Kirkbymoorside, YO62 6AJ| Erection of single-storey rear extension with steel balustrade, external steps and handrail Approved
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 17 February 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-02-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 11th February for a meeting of the Town Council to be held at 7.30pm on 17th February 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 20 January 2014
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for February 2014
To receive recommendations from the Staffing Committee
To receive a report from the Sports Committee following inspection of the Recreation Club building on 10th February 2014
Former Library Building
1. To receive an update regarding the progress of the works to the former library building
2. To receive information following the meeting with members of the Pickering Memorial Hall committee
3. To consider and agree options available for the future management of the building
Opening of Former Library Building - Tour de France 100 day Cultural Festival
1. To consider and agree to hold the official opening ceremony of the former library building on Saturday 3rd May as part of the Tour de France 100 day cultural festival
2. To discuss suggestions for effective content and promotion of the event
3. To consider appropriate persons to carry out the opening ceremony
Kirkbymoorside 10k - To consider a request for the route of the children’s 1 mile event to pass through Manor Vale
Church House - Draft Service Level Agreement
1. To note that 4.1(a) has been amended and 4.1(b) inserted to reflect concerns previously expressed by councillors
2. To consider and agree to the amended Service Level Agreement with NYCC regarding library volunteers
To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
Ryedale Plan
1. To note the publication of the Sustainability Appraisal Methodology Update and provide comments http://extranet.ryedale.gov.uk/pdf/RDC_Sustainability_Appraisal_Report_Update_Jan2014.pdf
Planning
1. To note planned decisions:
  1. 13/01172/HOUSE | Replacement of 4no. first floor windows with double glazed units | 5 Castlegate Kirkbymoorside YO62 6BH Approved
Street Signs
1. To note that presently there are 11 street signs that require repainting/replacement
2. To note that there are 3 variations in style of signs throughout Kirkbymoorside and the replacement signs provided by RDC would apply the modern format
3. To note the option of repainting the signs would retain their existing format and the cost of this would be covered by RDC provided it is equal to the cost of replacement and any additional costs would be payable by the Town Council
4. To receive a sample of the new and refurbished signs and decide the preferred course of action
Ordinary Meeting in April 2014
1. To note that the date of the April Ordinary meeting is currently scheduled to take place on 21 April which is a bank holiday
2. To consider and agree to hold the Ordinary meeting on Monday 14 April
Welcome to Kirkbymoorside Sign
1. To note a request by a member of the public for information to be displayed on the 'Welcome to Kirkbymoorside' sign
2. To establish a protocol for publication of information on the 'Welcome to Kirkbymoorside' sign
Christmas lights
1. To note that the roundabout christmas light system was damaged when it was blown over by the high winds this recent christmas and the parts required for repairs are no longer available and subsequently an insurance claim is in progress to cover the cost of replacement lights
2. To consider the various design styles and agree a format for the replacement christmas lights
A170 verges
1. To note that there is considerable mole activity on the A170 verges
2. To consider the removal of the moles at a cost of £100
To note a recommendation by the Dog Warden to replace the 2 dog bag dispensers located outside the primary school and at the entrance to Old Road play area
To acknowledge receipt of correspondence from In Bloom and consider continued sponsorship of a flower tub at a cost of £40
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To receive the nominations for the Community Award and to agree the recipient (EXEMPT ITEM)
To note the date of the next meeting on 17 March 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-03-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 17 March 2014

Issued on 11 March for a meeting of the Town Council to be held at 7.30pm on 17th March 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 17 February 2014
2. To receive the minutes of the meeting of the Staffing Committee held on 10 February 2014
3. To receive the minutes of the meeting of the Sports Committee held on 24 February 2014
4. To receive the minutes of the meeting of the Manor Vale Management Committee held on 26 February 2014
5. To receive the minutes of the meeting of the Finance Committee held on 7 March 2014
6. To consider matters arising
Casual Vacancy
1. To resolve to declare Donna Marsden's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
2. To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for March 2014
3. To receive recommendations from the Finance Committee
Sports Committee
1. To receive recommendations from the Sports Committee
2. To appoint Cllr Judy Watson as a substitute Council representative to the Sports Committee
3. To appoint Judy Langham to the Sports Committee
Former Library Building
1. To receive an update regarding the progress of the works to the former library building
2. To note the following alterations to the contract specification in order to comply with Building Regulations:
  1. altered room sizes in accordance with Building Control in order to incorporate the original arch stonework
  2. duel action hinge on the door entering the hall from the porch in order to comply with Building Control
  3. bring forward the wall units that were to be recessed into the wall, in line with the kitchen units as having recessed units made them inaccessible without the use of a step ladder causing a health and safety risk
3. To consider and agree minor alterations in accordance with recommendations from the contractors:
  1. laminate doors favoured over painted or varnished doors
  2. to agree that a freezer is not necessary in the store room
  3. to agree to authorise the Town Clerk and the Working Group to liaise with the contractor to decide a design for the kitchen
4. To discuss and agree a policy for the management of the former library building
5. To discuss and agree the requirements for furnishing the former library building
6. To consider and agree a name for the former library building
Opening of Former Library Building - Tour de France 100 day Cultural Festival on Saturday 3rd May
1. To decide a name for the event in order to publicise and promote the occasion
2. To discuss suggestions for effective content and promotion of the event
Neighbourhood Plan
1. To agree to begin the process of writing a Neighbourhood Plan http://mycommunityrights.org.uk/neighbourhood-planning/
2. To consider and agree to request the Town Clerk to look into the options of direct support and grant funding
To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
2014 - 2016 Contracts - To consider tenders received for Grounds Maintenance (Cemetery & Play Areas)and Manor Vale Woodland and appoint a contractor
Welcome to Kirkbymoorside Sign
1. To consider and agree to proceed with pursuing the possibility of re-siting the 'Welcome to Kirkbymoorside' sign on the western approach from Helmsley onto the A170 verge and erecting the new sign format at the new site in accordance with the price previously agreed with Raymac Signs of £610 + VAT plus fitting costs
2. To note that the cost of the replacement panel £125 + VAT
3. To agree the charges to local businesses and groups for hiring the marketing panel and an appropriate booking system
Christmas lights
1. To note the response from NYCC Highways in respect of restrictions for street light designs on highways
2. To consider the various design styles and agree a format for the replacement christmas lights
To acknowledge the considerable efforts by Marie Curie to raise £23,999.22 in 2013
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 14 April 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-04-14

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 14 April 2014

Issued on 9 April for a meeting of the Town Council to be held at 7.30pm on 14th April March 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 17 March 2014
2. To receive the minutes of the meeting of the Sports Committee held on 8 April 2014
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To note that Graham & Co will not be available to carry out the internal audit
3. To consider and agree to authorise the Town Clerk to appoint an alternative internal auditor
4. To consider and agree to the expenditure of £50 towards the cost of cotton bags to promote the Ryedale Market Towns
5. To consider and agree to upgrade the office computer system with a new unit running Windows 8.1
To consider advice received from Hedleys Solicitors pursuant to minute 13196a) dated 20 January 2014 for the standardisation of leases for all the buildings and a licence of the pitches
Sports Committee
1. To receive and consider recommendations regarding sportsfield levies
Planning
1. To discuss and agree the Councils further response to Planning Applications 14/00151/FUL, 14/00153/FUL 14/00177/OUT for the development of the Old Highways Depot site at Manor Vale
The Moorside Room
1. To receive an update regarding the progress of the works to the Moorside Room
2. To consider and agree a policy for the management of the Moorside Room
3. To consider and agree the requirements for furnishing the Moorside Room http://www.ukofficedirect.co.uk/i/qwq/od-Trexus-Stacking-Chair-Upholstered-with-Shaped-Seat-W480xD420xH500mm-Blue?AFF=LIKAU765&utm_source=#.U0ery6hdXeA
4. To consider and agree to erect a sign with the name of 'The Moorside Room' on the building and agree a format
Made in Kirkby
1. To receive an update on the progress of arrangements for the 'Made in Kirkby' event
2. To discuss and agree means of publication and promotion of the event
Neighbourhood Plan
1. To consider and agree options of direct support and grant funding http://www.biglotteryfund.org.uk/global-content/programmes/england/awards-for-all-england
To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
5 Towns
1. RDC's retention of the precept grant - to consider submitting a letter, in conjunction with the other towns, to the MP, Mr Pickles and RDC to express dissatisfaction with the reduction of the precept grant and withholding of funds
2. Action for Market Towns (AMT) convention - to consider and agree to be part of the bid to host an Action for Market Towns convention in conjunction with the other market towns
3. Planning Applications - to consider submitting a letter, in conjunction with the other towns, to RDC as Planning Authority to request that Planning Applications be stayed until the site allocation process as determined by the Local Plan is complete
To consider and agree a response to communication received from Steve Shaw, Local Works to support the proposal by Sevenoaks Town Council “That the government take the necessary action to allow a percentage of Business Rates to be paid direct to Parish and Town Councils for the benefit of local economic growth.”
Grants
1. Consider requests for grants (application forms provided separately):
  1. All Saints Church PCC request £2000 for maintenance of All Saints Churchyard
To consider pursuing the possibility of introducing a pedestrian crossing on Market Place to enable safe crossing of the main street and to act as a traffic calming measure
To note that the replacement bench has been installed on Market Place
To acknowledge receipt of an invitation from the Kirkbymoorside & District Camera Club to the Mayor to attend the official opening of the annual Photographic Exhibition on Friday 20th June
To receive the schedule of meetings for 2014-15
To receive the Town Mayor’s Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the Annual Town meeting will be held at 7pm on 7 May 2014 in the Moorside Room
To note the date of the next meeting on 19 May 2014 at 7.30 pm

Related Documents:

agenda2014-05-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13 May 2014 for a meeting of the Town Council to be held at 7.30 pm on 19 May 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the coming year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2013-2014
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas Committee
  5. Sports Committee
  6. Staffing Committee
  7. Disciplinary Panel
  8. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Moorside Room
3. Representatives
  1. Five Towns Meeting
  2. John Stockton Trust Foundation
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. Community Led Plan Steering Group
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 14 April 2014
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
Annual Accounts and Return to 31 March 2014
1. To approve the Accounts for the year to 31 March 2014
2. To approve a report on variances in the accounts beyond the permitted 10%
3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2014
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2014
5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2014 and approve as appropriate
6. To approve Minutes of items 1 a-e above
To note the response provided by NYCC Highways in respect of the implementation of a pedestrian crossing on Market Place which concludes that it is difficult to justify the need for a zebra or signal-controlled crossing. A pedestrian refuge has also been considered however the difficulty is that there is no obvious pedestrian desire line and if implemented it would not serve all pedestrian movements.
To consider and agree to replace the litter bin located next to the Memorial benches on the cobbles on Market Place at a cost of £272 incl VAT and delivery charges
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16 June 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-05-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13 May 2014 for a meeting of the Town Council to be held at 7.30 pm on 19 May 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the coming year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2013-2014
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas Committee
  5. Sports Committee
  6. Staffing Committee
  7. Disciplinary Panel
  8. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Moorside Room
3. Representatives
  1. Five Towns Meeting
  2. John Stockton Trust Foundation
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. Community Investment Fund Ward Steering Group
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 14 April 2014
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
Annual Accounts and Return to 31 March 2014
1. To approve the Accounts for the year to 31 March 2014
2. To approve a report on variances in the accounts beyond the permitted 10%
3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2014
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2014
5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2014 and approve as appropriate
6. To approve Minutes of items 1 a-e above
To consider and agree to replace the litter bin located next to the Memorial benches on the cobbles on Market Place at a cost of £272 incl VAT and delivery charges
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16 June 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-06-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 16 June 2014

Issued on 11th June for a meeting of the Town Council to be held at 7.30pm on 16th June 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 19 May 2014
2. To receive the minutes of the meeting of the Manor Vale Management Committee held on 7 May 2014
3. To receive the minutes of the meeting of the Finance Committee held on 9 May 2014
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for June 2014
3. To consider and agree to allocate surplus funds pertaining to the cemetery into the cemetery fund
4. To note progress into inquiries to determine the feasibility of holding Town Team funds in the Town Council bank account
To receive applications for the Vacancy on the Town Council and to elect one candidate from the same
Planning Application 13/01314/MOUT by Gladman Developments Ltd
1. To note that Gladmans are appealing the decision of RDC to refuse to grant planning permission for application 13/01314/MOUT
2. To discuss and agree if the Council wishes to make any additional comments, or modify its previous representation
Planning Applications 14/00177/OUT 14/00151/FUL 14/00153/FUL by Ms V Greetham
1. To consider draft amended plans for a residential development at the Old Highways Depot, Manor Vale
2. To consider submitting a request to Ryedale District Council that all applications regarding proposed development at Manor Vale be considered by the Planning Committee
The Moorside Room
1. To note that a meeting was held on 10th June to compile a snagging list of items to be addressed by Buffoni Hemingfield prior to completion of the project
2. To consider and agree to a ceiling expenditure of £500 for the installation and connection of a phone line and internet
Neighbourhood Plan
1. To receive and consider information in respect of the proposed Neighbourhood Plan
2. To consider and agree to acknowledge the Community Led Plan
To note the response from NYCC Highways Authority in respect of the introduction of 20mph speed restrictions in Kirkbymoorside for the length of High Market Place, Market Place and Piercy End from junction with Castlegate and Dale End to the A170 roundabout
Street lighting at Castlegate/ High Market Place/ Dale End junction
1. To note that the response from NYCC Street Lighting favours site option 2
2. To note that the estimated cost to supply and install a 6m column with 70w SON lantern and Electricity Board service will be £1040.00
3. To consider and agree to proceed with a consultation of residents in the immediate vicinity of the site
To consider and agree a request for permission to erect and operate a bouncy castle at the Old Road play area on Friday 25th July, Wednesday 6th August and Wednesday 27th August
To acknowledge thanks received from All Saints Parish Church for the contribution of £2000 towards the upkeep of the church yard
To receive the Town Mayor’s Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 21 July 2014 at 7.30pm in Church House

Related Documents:

agenda2014-07-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 21 July 2014

Issued on 15 July for a meeting of the Town Council to be held at 7.30pm on 21st July 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 16 June 2014
2. To receive the minutes of the meeting of the Planning Committee held on 16 June 2014
3. To receive the minutes of the meeting of the Play Areas & Sports Committee held on 26 June 2014
4. To consider matters arising
To receive the Declaration of Acceptance and Annex 2 documents from Councillor Clarke
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
To receive an address from Gill Garbutt, Education Manager at North Yorkshire County Council, regarding a project that involves a lottery grant application and consider agreeing to offer the support of the Town Council
Planning Applications 14/00177/OUT 14/00151/FUL 14/00153/FUL by Ms V Greetham
1. To receive information from representatives of the applicant regarding draft revised plans for development at the Old Highways Depot, Manor Vale
2. To consider and agree a response to the draft revised plans for development at the Old Highways Depot, Manor Vale to be submitted to Ryedale District Council
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for July 2014
To consider and agree entering into discussions with NYCC with a view to moving the Town Council Office to the library when the lease for the current office runs out on 20th August 2015
Ryedale District Council
1. To note that the Community Infrastructure Levy Draft Charging Schedule has been prepared for consultation http://www.ryedaleplan.org.uk/ and the closing date for representations is 4pm on Wednesday 6th August 2014
2. To consider a response to the (CIL) Draft Charging Schedule
3. To consider making a donation to the RDC Chairman's Charity Fund
4. To note correspondence received from Steven Richmond, Health and Environment Manager at RDC regarding fixed penalty notices issued for dog fouling
Ryedale Area Committee - To consider and agree to cast a vote for a candidate to fill the vacancy for co-opted member on the Ryedale Area Committee
To consider a response to the Rural Housing Policy Review submitted by Rural Services Network http://us2.campaign-archive2.com/?u=cd5b83a46a39234dad311accb&id=6b031b2799&e=cbd772e753
Street Lighting
1. To receive a report from the Town Clerk on progress of high priority repairs to street lighting in Kirkbymoorside
2. To note changes in EU Legislation that may impact on Footway Lighting
The Moorside Room
1. To consider and agree the provider for a phone line and internet http://www.thinkbroadband.com/isp/compare.html?isp_3=1&isp_7=1&isp_77=1&isp_22=1&isp_6=1&commit=Compare
2. To consider and agree the installation of a loop system http://www.cooperfire.com/sites/default/files/product/tech-docs/WEB_Guide_to_loops.pdf
3. To consider and agree the installation of sound absorbing panels
4. To consider offering the Moorside Room to local charities for one Wednesday each month, for use as a fundraising venue
5. To consider siting two cycle stands outside the Moorside Room
To consider a request from Steve Shaw, Local Works to submit a proposal under the Sustainable Communities Act asking for the government to give all parish and town councils the right to sell electricity that they generate from local schemes
To receive the Town Mayor’s Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of item 23
To receive recommendations from the Staffing Committee
To note the date of the next meeting on 15 September 2014 at 7.30pm in Church House

Related Documents:

agenda2014-09-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 15th September 2014

Issued on 9th September 2014 for a meeting of the Town Council to be held at 7.30pm on 15th September 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 21 July 2014
2. To receive the minutes of the meeting of the Manor Vale Management Committee held on 30 July 2014
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Neighbourhood Planning
1. To receive information from Jill Thompson, Forward Planning Manager at Ryedale District Council on the process and implications of adopting a Neighbourhood Plan
2. To receive information from Kathryn Jukes, Director of Directions Planning Consultancy on support in the preparation of a Neighbourhood Plan
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for August and September 2014
To agree to appoint a representative for the North Ryedale Public Transport Group
To consider supporting the grant application for funding from Awards for All to set up a Words Wizards Club in the library, aimed at engaging young people and developing their literacy and art skills
The Moorside Room
1. To consider and agree the installation of sound absorbing panels
2. To consider and agree the provider for a phone line and internet
  1. http://www.thinkbroadband.com/isp/compare.html?isp_3=1&isp_7=1&isp_77=1&isp_22=1&isp_6=1&commit=Compare
  2. http://www.uswitch.com/broadband/compare/unlimited_broadband/?gclid=CMKh0-XP48ACFRHLtAodUl0AeA
3. To consider and agree the installation of a loop system http://www.cooperfire.com/sites/default/files/product/tech-docs/WEB_Guide_to_loops.pdf
4. To consider and agree the purchase of receiver and audio input equipment http://www.acousticmagic.com/voice-tracker-ii-array-microphone-product-details.html
5. To consider a request by Kirkbymoorside Digital to install cabling for surround sound speakers, the cost to be paid for by KMS Digital
To receive recommendations from the Manor Vale Management Committee that the management of the shrub belt and woodland trail at Ryedale View be adopted by the committee
To note that Tesco are no longer planning to build on the site at Russells Yard and the site will be put up for sale
To delegate a group of councillors to review the latest Standing Orders
To note that Councillor Dowie has been elected to the Ryedale Area Committee, pending ratification on 17 September 2014
Christmas lights - to consider and agree to dispose of the faulty Christmas lights if further attempts to donate them are unsuccessful
To receive the Town Mayor’s Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 20 October 2014 at 7.30pm in Church House

Related Documents:

agenda2014-10-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 20 October 2014

Issued on 9 October 2014 for a meeting of the Town Council to be held at 7.30 pm on 20 October 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 15 September 2014
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for October 2014
3. To note confirmation of the Annual Return for the year 2013-14 by the Auditors and comments recorded
4. To note the premium for renewal of the Council’s insurance policy for 2014-15 of £2,323.21, (a decrease from £2,462.88) including the changes in risk assessment with completion of works to The Moorside Room
5. To consider and agree to the additional expenditure of £85 to print 'Take the Lead, Incident report' forms for inclusion in the distribution of the Moorsider
6. To consider and agree to the installation of an additional gas sub-meter in the Recreation Club building to record the usage of gas by the Football and Cricket Clubs, at a cost of £482.00 plus VAT
Fracking
1. To consider what information is available about Fracking
2. To consider whether further information should be obtained
3. To consider whether the Council should consider forming a policy
Traffic & Transport
1. To receive an update from Helen Gundry on progress of the Local Community Transport Report
2. To consider and agree to identify issues from the report and raise these for attention by NYCC Highways and Transportation
3. To note that Consultation by NYCC Highways and Transportation is in progress for the proposed short term parking enforcement on Market Place and Crown Square in Kirkbymoorside; a loading bay on West End; and formal bus stops on West End and West Fields
4. To consider and agree additional sites for short term parking enforcement within the Town Centre
5. To note receipt of correspondence raising concern about traffic on Ings Lane and to consider and agree to submit a 95 Alive Speed Complaint Referral Form to enable the Speed Management Protocol team to investigate further
To consider and agree a Grant Application from Friends of Moorsbus for £400 to support the Moors Rambler Sunday bus service
To note the proposed implementation of a Street Lighting Energy Reduction Programme by NYCC Business and Environment Services
Planning Application 13/01314/MOUT by Gladman Developments Ltd
1. To note that the appeal APP/Y2736/A14/2217803 by Gladmans contesting the decision of RDC to refuse to grant planning permission for application 13/01314/MOUT will be heard at an inquiry by the Planning Inspectorate, scheduled to open at 10.00am on 28th October 2014, to be held over 2 to 4 days, at the Council Chamber, Ryedale District Council, Ryedale House, Malton, YO17 7HH.
2. To note that the Town Council will be making representation at the inquiry to draw the Planning Inspectors attention to points raised in previous submissions
Neighbourhood Planning - Following information recieved at the September meeting and circulation of further independent research, Councillors to consider if the drawing up of a Neighbourhood Plan would best serve our community
1. http://www.wiltsglosstandard.co.uk/news/10458982.Plea_for_policy_to_protect_emerging_neighbourhood_plans_follows_Malmesbury_debacle/
2. http://mycommunityrights.org.uk/wp-content/uploads/2012/04/Writing-planning-policies-v51.pdf
The Moorside Room
1. To note progress of works to the Moorside Room
2. To consider and agree to the inclusion of a disclaimer pertaining to use of wi-fi
3. To consider and agree any revisions to the draft disclaimer pertaining to use of wi-fi
4. To consider and agree to the purchase and implementation of an OM2P 802.11g/n High Power Mini Router at a cost of £79.00 http://www.openmesh-uk.com/product_info.php?manufacturers_id=10&products_id=50&osCsid=f87620ba6c6b3fcfab1aac9a2de9c6c9
5. To consider and agree to offer the Moorside Room to local community groups and charities at no charge, in order to coordinate a commemorative event on the weekend of 8th and 9th November 2014
Welcome to Kirkbymoorside Sign
1. To note that no businesses have enquired about the use of a sign panel for advertising
2. To consider and agree to include a generic panel promoting the local businesses and traders within Kirkbymoorside
The Royal British Legion
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade on Sunday 9th November. The parade will march from the Royal British Legion Club at 10.40 to the church and following a church service will march back to the club. There will also be a 2 minutes silence on Tuesday 11 November at 11.00am.
2. To agree a sum to donate to contribute to the cost of a wreath under s137 of the Local Government Act 1972
Christmas
1. To receive a report on the arrangementrs in progress for the christmas light switch-on on 29th November
2. To consider and agree a ceiling expenditure to contribute to the costs of the event
3. To consider and agree the cost of £75 to purchase 50 parking tickets, (47 spaces plus 3 disabled parking bays) at the RDC Concessionary rate of £1.50 each in oder to offer (limited)free car parking on 29th November 2014
4. To consider and agree to hold a best dressed Christmas window competition
Town Council Website
1. To consider and agree to have a link to the Counselling Directory website http://www.counselling-directory.org.uk/
2. To consider and agree to have a link to the Kirkbymoorside History Group website http://kmshistory.btck.co.uk/
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Questions to the Chairman
To note the date of the next meeting on 17 November 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-11-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 17 November 2014

Issued on 11 November 2014 for a meeting of the Town Council to be held at 7.30 pm on 17 November 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 20 October 2014
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for November 2014
3. To agree to continue paying for the Yorkshire Post at a monthly subscription charge of £55.64, increased from £48.75
Fracking
1. To note that at the meeting of the City of York Council on 9 October 2014 an anti-fracking motion was passed
2. To note that further information about Fracking will be received from Prof Jon Gluyas, Dean of Knowledge Exchange at Durham University at the December meeting
3. To consider and agree to defer forming a policy until additional information is received at the December meeting
To consider and agree a Grant Application from Friends of Moorsbus for £400 to support the Moors Rambler Sunday bus service in light of the additional supporting information received
To note the NYCC consultation about future library provision and consider a response www.northyorks.gov.uk/libraryconsultation
To note the changes to the highway grass cutting service by NYCC Business and Environment Services and consider a response
Footway Lighting
1. To note that lighting column 3 on Swineherd Lane is broken and requires replacement
2. To note that the cost of replacing the existing lantern like for like with a 80w MBF/U lantern is estimated to be £512.88 plus VAT
3. To consider and agree to replace the lantern with an LED lantern in accordance with minute 14058b) dated 21 July 2014
4. To consider LED lighting options - see supporting document
5. To consider and agree to install either the Clara lantern at a cost of £231 + VAT or the Clipper lantern at a cost of £218 + VAT
The Moorside Room
1. To consider and agree to enter into a 3 year service agreement with Chubb Fire & Safety at a cost of £446.40 excl VAT. The breakdown of costs being:
  1. £300.00 excluding VAT for supply and installation of 1no. Co2 and 1no. 3litre hydro spray in entrance way, and 1no. 3litre hydro spray in main room area plus new signage
  2. one service visit per year at a cost of £48.80 excluding VAT
  3. All small parts and paperwork including Fire & Safety Certification
To note that all members of the public and the business community are invited to a meeting on 8 Dec at 7.30pm in the Moorside Room to discuss how best to promote the town and the design of a panel on the Welcome to Kirkbymoorside signs
To receive a report on the progress of arrangements for the Christmas light switch-on on 29 November
To thank the Kirkbymoorside History Group for their commemorative exhibition entitled 'Reflections on War' held in the Moorside Room on 8 and 9 November 2014
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 15 December 2014 at 7.30 pm in Church House

Related Documents:

agenda2014-12-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 15 December 2014

Issued on 10 December 2014 for a meeting of the Town Council to be held at 7.30 pm on 15 December 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 17 November 2014
2. To receive the minutes of the meeting of the Planning Committee held on 17 November 2014
3. To receive the minutes of the meeting of the Play Area and Sports Committee held on 25 November 2014
4. To receive the minutes of the meeting of the Manor Vale Management Committee held on 26 November 2014
5. To receive the minutes of the meeting of the Finance Committee held on 28 November 2014
6. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for December 2014
3. To receive recommendations from the Finance Committee regarding the budget for 2015/16
4. To determine the precept for 2015/16
5. To note correspondence received from HSBC dated 28 November pertaining to the Business High Interest Deposit Bond
6. Given the withdrawal of the Business High Interest Deposit Bond by HSBC, to consider and agree a transfer of the Council's reserves into a Money Market fixed term deposit account for a 3 month deposit term to be managed thereafter by the Town Clerk taking into account any demands on reserves
7. To consider and agree to place the cemetery funds into a Money Market fixed term deposit account for a 6 month deposit term pending consideration of an investment policy
Fracking
1. To extend thanks to Prof Jon Gluyas, Dean of Knowledge Exchange and Sam Almond, RE-Fine Research Assistant at Durham University for providing an address on Fracking on 12th December 2014
2. To consider and agree to form a policy
Standing Orders
1. To receive and consider revisions to the Standing Orders to be held until the next meeting for final acceptance
2. To consider and agree a policy pertaining to photographing, recording, broadcasting or transmitting the proceedings of meetings of the Town Council and its committees
3. To consider and agree a policy for dealing with the press/media
To consider how to generate interest in the 2015 Town Council election
To appoint Jim Pewtress, a Member of Ryedale Natural History Society, to the Manor Vale Management Committee
To consider and agree a Grant Application from Kirkbymoorside 10k 2015 for £1000 to contribute to the cost of Road Traffic Management and Medical Support
To receive a report following the meeting of members of the public and the business community on 8 Dec at 7.30pm in the Moorside Room to discuss how best to promote the town and the design of a panel on the Welcome to Kirkbymoorside signs
To acknowledge receipt of correspondence from the Kirkbymoorside Town Brass Band dated 3 December 2014 and consider a response
2014 Christmas Event
1. To thank all the volunteers involved in the 2014 Christmas light switch-on
2. To note receipt of thanks from the Kirkbymoorside & District Camera Club
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 19 January 2015 at 7.30pm in Church House

Related Documents:

agenda2015-01-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 19 January 2015

Issued on 13th January 2015 for a meeting of the Town Council to be held at 7.30 pm on 19th January 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting of the Town Council held on 15 December 2014
2. To receive the minutes of the meeting of the Planning Committee held on 15 December 2014
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for January 2015
To consider and agree a response to the NYCC consultation about future library provision www.northyorks.gov.uk/libraryconsultation
To consider and agree to elaborate on the Fracking policy accepted at the meeting on 15 December 2014 pursuant to minute 14142b:“We have a number of unresolved concerns about important aspects of fracking, and therefore are opposed to any fracking activities in our locality until such a time as satisfactory answers are forthcoming”.
Standing Orders
1. To formally accept the revised Standing Orders received at the meeting on 15 December 2014 pursuant to minute 14144a
2. To receive a draft policy for dealing with the press/media and consider any revisions
3. To consider and agree to accept the policy for dealing with the press/media
4. To consider and agree to adopt Social Media to publicise meetings
To consider and agree to appoint additional member(s) of the council to the planning committee
To consider and agree the content of the leaflet providing details of the 2015 Election
To consider and agree a Grant Application from Kirkbymoorside 10k 2015 for £1000 to contribute to the cost of Road Traffic Management and Medical Support
To note correspondence received from residents of 35, 35a, 35b, 45 and Netherby, West End and consider and agree to make representation to NYCC Highways Authority in support of the request for additional road markings
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 27 February 2015
To note the forthcoming Site Selection meeting with Jill Thompson, Forward Planning Manager at Ryedale District Council at 7pm on Monday 26th January in The Moorside Room, 9 Church Street
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 16 February 2015 at 7.30pm in Church House

Related Documents:

agenda2015-01-26

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the ExtraOrdinary meeting 26 January 2015

Issued on 21 January 2015 for an ExtraOrdinary meeting of the Town Council to be held at 7.00 pm on 26 January 2015 in The Moorside Room, 9 Church Street, Kirkbymoorside

Members of the press and public are welcome to attend

Welcome and thanks to Jill Thompson, Forward Planning Manager at Ryedale District Council and colleagues
To receive apologies for absence
Address by Jill Thompson
1. Role of Local Plan Sites Document and relationship to Local Plan Strategy
2. Amount of development to the towns (covering how we would treat extant permissions, how many further dwellings, what this equates to in land take, and how we would treat windfalls)
3. 5 year land supply- what this means in reality
4. The Site Selection Methodology and the broad appraisal framework
5. What are seen as key factors concerning the specific issues/characteristics of the town(s)
6. Which sites are discounted at the first stage
7. Which sites are performing not as well through the SSM- and the reason(s)why
8. Which sites which are performing better
9. Seek the Town Council’s view on what they would like the sites to deliver? Obtain their comments and views on the sites in general and specific terms
Questions & Answers
To note that the next meeting of the Council will be held at 7.30pm on Monday 16 February in Church House

agenda2015-02-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16 February 2015

Issued on 10 February 2015 for a meeting of the Town Council to be held at 7.30 pm on 16th February 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve theminutes of the meeting of the Town Council held on 19 January 2015
2. To receive the minutes of the meeting of the Planning Committee held on 19 Janurary 2015
3. To receive the minutes of the meeting of the Staffing Committee held on 5 February 2015
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for February 2015
To consider and agree a Grant Application from Friends of Kirkbymoorside CP School for £1000 to contribute to the cost of the Kirkbymoorside 10k Race
The Ryedale Plan - To discuss the sites selected and put forward to Ryedale for potential development in Kirkbymoorside and agree a response to RDC
1. http://www.ryedaleplan.org.uk/local-plan-sites/68-potential-development-sites-kirkbymoorside
2. http://www.ryedaleplan.org.uk/attachments/article/157/DDH20_settlement_analysis_part_1.pdf
3. http://www.ryedaleplan.org.uk/attachments/article/157/DDH20_settlement_analysis_part_2a.pdf
4. http://www.ryedaleplan.org.uk/attachments/article/157/DDH20_settlement_analysis_part_3.pdf
To consider and agree appropriate action with regards to Neighbourhood Planning taking into account previous information presented to the Council and following on from the Sites Selection meeting on 26 January 2015
1. http://www.wiltsglosstandard.co.uk/news/10458982.Plea_for_policy_to_protect_emerging_neighbourhood_plans_follows_Malmesbury_debacle/
2. http://mycommunityrights.org.uk/wp-content/uploads/2012/04/Writing-planning-policies-v51.pdf
To consider and agree appropriate action on the basis of the findings of the Community Led Plan
The Moorside Room
1. To note that quarterly inspections are required for maintenance of the fire alarm, intruder alarm and emergency lighting
2. To consider and agree to accept the quotation provided by WB Electrical to carry out quarterly inspections of the fire alarm, intruder alarm and emergency lighting at a cost of £150 + VAT and an annual drain down and full tests of all three systems at a cost of £250 + VAT
3. To consider and agree to a request by Kirkbymoorside Digital to install AV equipment in the Moorside Room, the cost to be paid for by KMS Digital
4. To consider and agree whether to make an extra charge of £1 per hour in top of the room rate for broadband access
5. Suggestions for the way forward
To receive a report from the Staffing Committee and note that the Town Clerks annual appraisal was carried out on 5 February 2015
To consider and agree a response to the Minerals and Waste Joint Plan Supplementary Sites Consultation
To note receipt of correspondence from NYCC Integrated Passenger Transport with regards to public transport contracts dated 23 January 2015
To acknowledge receipt of correspondence from In Bloom and consider continued sponsorship of a flower tub at a cost of £40
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 16 March 2015 at 7.30pm in Church House

Related Documents:

agenda2015-03-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16 March 2015

Issued on 11 March 2015 for a meeting of the Town Council to be held at 7.30 pm on 16th March 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the meeting of the Town Council held on 16 February 2015
2. To receive the minutes of the meeting of the Planning Committee held on 16 February 2015
3. To receive the minutes of the meeting of the Finance Committee held on 27 February 2015
4. To receive the minutes of the meeting of the Staffing Committee held on 12 March 2015
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for March 2015
3. To receive recommendations from the Finance Committee
4. To agree the appointment of an internal auditor
5. To agree the terms of reference for the internal auditor
6. To agree to rename account number 31430734 (previously allocated to Cemetery Funds, present balance £0.00 (Minute 14141g)) to 'Town Team Funds' pursuant to minutes 14029d), 14047d) and 14072c)
7. To consider and agree to authorise payment by direct debit for fuel charges associated with the sportsfield
To receive recommendations from the Staffing Committee and agree the updated draft Councils Priorities and Cost Control Statement
To agree to adopt a policy in relation to the management of the Moorside Room
To review the revised Community Infrastructure Levy Draft Charging Schedule and consider an appropriate response
To consider and agree to roll out a Canine Watch Initiative and agree expenditure up to £500
To agree the purchase of 10m3 of 8-40mm Play Grade Bark at a cost of £562.20 + VAT
To consider and agree the Grant Application for £1000 submitted by the Kirkbymoorside History Group to purchase a laptop, scanner and software and contribute to the cost of meeting room hire
To review the honorarium for the winding of All Saints' Church Clock, currently £100 per annum
'Welcome to Kirkbymoorside' sign
1. To note that the cost of replacing the damaged 'Welcome to Kirkbymoorside' sign to the west of Kirkbymoorside will be £185.00
2. To consider and agree the option of replacing the damaged 'Welcome to Kirkbymoorside' sign or removing the sign altogether
To note that a non-competitive Cycle event, the ‘Daffodils Cycle Ride’ will pass through the area on 18th April 2015
To receive the nominations for the Community Award and to agree the recipient
To agree a date for the Town Meeting
To receive the schedule of meetings for 2015-16
To agree the proposed date of Monday 4th May for the 'Clean Up Our Town' event
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 20 April 2015 at 7.30pm in Church House

Related Documents:

agenda2015-03-26

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Extraordinary Meeting of the Town Council 26 March 2015

Issued on 20 March 2015 for a meeting of the Town Council to be held at 7.30 pm on 26 March 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16 March 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations,ask questions and give evidence in respect of any items of business.
To agree to the recording of the meeting and future meetings of the council and its committees
To confirm that the council fully supports the excellent work done by the clerk and categorically rejects any implication of impropriety (including the withholding of documents and information)
To confirm that the council deplores any action by councillors that has a negative impact on council staff or damages the council's standing as a good employer
To confirm the council's confidence in its elected chairman and to confirm that councillors must abide by the standing orders
To agree the draft Council's Priorities and Cost Control Statement
To note the date of the next meeting on 20 April 2015 at 7.30pm in Church House

agenda2015-04-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 20 April 2015

Issued on 14 April 2015 for a meeting of the Town Council to be held at 7.30 pm on 20th April 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the extraordinary meeting of the Town Council held on 26 March 2015
2. To receive the minutes of the Planning Committee meeting held on 16 March 2015
3. To receive the minutes of the Manor Vale Management Committee meeting held on 7 April 2015
4. To receive the minutes of the Play Areas & Sports Committee meeting held on 8 April 2015
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for April 2015
3. To note that the cost of producing the Moorsider has increased from £100.00 to £140.00 and to agree its continued publication
To consider and agree to revise the Grant Policy Criteria
Grant Applications
1. To consider and agree the grant application submitted by All Saints Church in the amount of £2500 to contribute towards the cost of grass cutting of the churchyard and removal of the large diseased limb of the Weeping Ash Tree
2. To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year
3. To receive a report from the Environment Group on progess of the Fruit Project
Moorside Room
1. To consider and agree a policy in relation to the management of the Moorside Room
2. To receive suggestions for the promotion and marketing of the Moorside Room
To consider purchase of a budget laptop for use by the clerk (e.g. Asus X555LA)
Model Publication Scheme
1. To agree to adopt the Model Publication Scheme
2. To approve the 'Guide to Town Council Published Information'
3. To agree a fee of 10p be charged for each A4 sheet should photocopies of information be requested
4. To agree to authorise the Town Clerk to revise the guide as and when it was necessary to do so
Terms of Reference
1. To adopt the Terms of Reference for the Manor Vale Management Committee
2. To adopt the Terms of Reference for the Play Areas & Sports Committee
To note the persons nominated to the Council from May 2015 as a result of the uncontested election
To consider and agree to have an informal meeting to introduce new members to the Council
To agree a note of thanks to Councillors Brewster, Turlington and Ward for their contributions to the Council
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 18 May 2015 at 7.30pm in Church House

Related Documents:

agenda2015-05-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18 May 2015

Issued on 12 May 2015 for a meeting of the Town Council to be held at 7.30 pm on 18 May 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer.

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2014-2015
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Moorside Room
3. Representatives
  1. Five Towns Meeting
  2. Ryedale Market Towns Working Group
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 20 April 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 April 2015
3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Coughlan and Dowie
Annual Accounts and Return to 31 March 2015
1. To approve the Accounts for the year to 31 March 2015
2. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2015
3. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2015
4. To approve a report on variances in the accounts beyond the permitted 10%
5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2015 and approve as appropriate
6. To approve Minutes of items 1 a-e above
To consider and agree to approve the draft Heads of Terms document provided by NYCC in respect of the proposed Town Council occupancy at Church House
To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year in light of additional information received
To note receipt of correspondence from the John Stockton Educational Foundation
To note receipt of information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven and consider an appropriate response
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 15 June 2015 at 7.30 pm in Church House

Related Documents:

agenda2015-06-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 15 June 2015

Issued on 3 June 2015 for a meeting of the Town Council to be held at 7.30 pm on 15 June 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18 May 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 May 2015
To note receipt of information from Richard Marr, Area Manager, Ryedale and Scarborough District Areas, Highways and Transportation with regards to progress of the introduction of short term parking enforcement in the town centre and consider an appropriate response
To consider and agree to purchase a Yorkshire Flag to be flown in the town on Yorkshire Day (1st August) and at other times as appropriate
Town Council Office
1. To receive information pertaining to progress of arrangements to move the Town Council office to Church House and consider an appropriate response
2. To consider and agree a ceiling figure for the legal fees
To note receipt of further information from NYCC bus subsidy reductions and consider an appropriate response www.northyorks.gov.uk/bussubsidy
To note receipt of the Ryedale PROW Survey Report from the Ramblers Association
To consider making a donation to the RDC Chairman's Charity Fund
To consider and agree the installation of blinds at the Moorside Room
To consider and agree to include the following dates in the 'Welcome to Kirkbymoorside' panel;
1. 'Kirkbymoorside Horticultural Show' September 26th
2. 'Marie Curie Annual Coffee Morning' October 9th
3. '2015 marks Town Brass Band Bi-Centenary'
'Information Panel'
1. To consider and agree to the installation of an 'Information Panel' providing local information about Kirkbymoorside and broader information about Ryedale https://www.dropbox.com/s/6xfl6d0p1zi0i4c/IMG_0836.JPG?dl=0
2. To note comments received in respect of the potential sites for an 'Information Panel' and permissions required
3. To note that the cost of production of the artwork and content of the 'Information Panel' would be met by RDC whilst the cost of the frame would be payable by the Town Council
4. To consider and agree a ceiling budget for the frame based on information provided https://www.broxap.com/street-furniture/signage/display-cases-and-notice-boards.html
To agree to express support for the Human Rights Act and the positive impact it has had on rights protections of individuals in the UK; welcome the guidance the Human Rights Act provides for public authorities in ensuring policies are developed in line with international human rights standards; and call on the Government to retain the Human Rights Act, the protections within it, and the UK's international obligations under the European Convention on Human Rights.
To consider and agree to submit a letter in support of the Lottery grant funding application for the Kirkbymoorside History Group
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 20 July 2015 at 7.30 pm in Church House

Related Documents:

agenda2015-07-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 20 July 2015

Issued on 15 July 2015 for a meeting of the Town Council to be held at 7.30 pm on 20 July 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 15 June 2015
2. To receive teh minutes of the Manor Vale Management Committee meeting held on 14 July 2015
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 June 2015
3. To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £59.28, increased from £55.64 in November 2014
To consider and agree the grant application submitted by Kirkby On Camera in the amount of £1000 to set up a channel to host the oral histories of Kirkbymoorside
To consider and agree Phase 1 of the street lighting upgrades to replace all concrete lighting columns in compliance with NYCC standards and installation of LED lanterns as approved at the meeting on 17th November 2014
Church House and Library
1. To receive further information pertaining to the proposal to move the Town Council office to Church House and consider an appropriate response
2. To receive information received from NYCC with regards to the future of the library
3. To confirm that the council wishes to be represented in library negotiations by the 'Future of Church House' delegated team
4. To review the composition of the 'Future of Church House' delegated team
Moorside Room
1. To note that the blinds will be installed at the Moorside Room on Tuesday 21st July at a total cost of £1250
2. To receive an update from the Town Clerk on management of the Moorside Room
3. To consider and agree that exhibitions will be subject to a 25% commission charge with a minimum fee of £30 to cover running costs
4. To agree that the 'Moorside Room' delegated team is no longer required
To consider and agree to make representation to RDC in respect of leasing the Town Farm car park
To note that the Submission of Ryedale District Community Infrastructure Levy – Draft Charging Schedule document was submitted by RDC for examination on Friday 10th July
To note that the Town Council's RAY membership expires on 22 July 2015 and agree to renew the same at a cost of £35
To consider and agree membership to SLCC at a cost of £12 joining fee and £167 annual charge
To consider and agree training and professional development (CiLCA) fees for the Town Clerk to 'become a qualified clerk' at a cost of £250 http://www.slcc.co.uk/content/cilca-2015/525/
To consider and agree to renew the three year contract for the annual service of the church clock at a cost of £456 plus VAT
To consider and agree an appropriate response to concern raised about the speed of vehicles in Kirkby Mills Estate
To note that the Long Distance Walkers Association (LDWA) annual 100 mile walk will take place in North Yorkshire in May 2017
To note receipt of thanks from Next Steps Mental Health Resource Centre for the grant awarded in the amount of £1,070
To note receipt of thanks from Ryedale Citizens Advice Bureau
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 21 September 2015 at 7.30 pm in Church House

Related Documents:

agenda2015-09-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 21 September 2015

Issued on 15th September 2015 for a meeting of the Town Council to be held at 7.30pm on 21st September 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 20 July 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 August 2015
3. To note confirmation of the Annual Return for the year 2014-15 by the Auditors and comments recorded
Streetlight upgrades
1. To receive a report on progress of the street light upgrades
2. To consider and agree the supplementary cost of £800 to purchase third party warranty in respect of the lanterns and lighting columns(cover from Barclays)to cover the total value of the order should Advanced LEDs cease trading
To consider information in respect of temporary vehicle activated signs(VAS) that display a 30 or 40mph speed limit and consider and agree an appropriate response
'Information Panel'
1. To consider and agree to the production of an 'Information Panel' providing local information about Kirkbymoorside and broader information about Ryedale to be displayed on the Town Council notice board, Town Farm car park and various businesses throughout the town https://www.dropbox.com/s/6xfl6d0p1zi0i4c/IMG_0836.JPG?dl=0
2. To note that the cost of production of the artwork and content of the 'Information Panel' would be met by RDC
3. To authorise the Town Clerk to manage the content of the information panel in liaison with members of the council
4. To note that ten images of Kirkbymoorside have been purchased from RJB Photographic at a cost of £25 per image, the price includes un-limited use to publicise Kirkbymoorside https://www.dropbox.com/sh/3gevr9bwbyg58bi/AABPGIOmPdo4SGJ5SaABRjYBa/Full%20Size%20Jpegs?dl=0
To note with sadness reports of ill health of Barry Brook, for a number of years an active contributor to this council and to Kirkbymoorside life
To consider and agree to support the Patron's Lunch event in celebration of Her Majesty the Queen's 90th Birthday in June 2016
To receive the Town Mayor’s Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 19 October 2015 at 7.30pm in Church House

Related Documents:

agenda2015-10-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - 19th October 2015

Issued on 13th October 2015 for a meeting of the Town Council to be held at 7.30pm on 19th October 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 21st September 2015
2. To receive the minutes of the Manor Vale Management Committee meeting held on 6th October 2015
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 September 2015
To receive a brief presentation by Jan Devos, the appointed agent for the Spaunton Estate, with regards to proposals to alter the common land boundaries within the Spaunton Quarry site and consider a suitable response http://www.spauntonquarry.co.uk/
Vehicle Activated Signs(VAS)
1. To consider and agree to the installation of temporary vehicle activated signs(VAS)that display a 30 or 40mph speed limit at a cost of £3500 + VAT for one sign or £4000 + VAT for two signs
2. To consider and agree site(s) for installation of the temporary vehicle activated signs
Insurance Renewal
1. To review the summary of sums insured prior to the renewal of the Insurance on 1 November 2015
2. To note the announcement made by the Chancellor of the Exchequer in his Summer Budget that with effect from 1st November 2015 the rate at which the Government levies Insurance Premium Tax will increase from 6% to 9.5%
3. To note that the 3 year Long Term Agreement with Aviva falls for renewal in November 2016
4. To note that WPS Insurance Brokers have successfully negotiated with Aviva to renew the 3 Year Long Term Agreement a year earlier
5. To consider and agree to renew the 3 Year Long Term Agreement at a renewal premium rate of 2,509.93 inclusive of 9.5% insurance premium tax
Winter Service - Grit Bins and Heaps Review
1. To note the proposed revisions to the provision of grit bins and grit heaps
2. To consider and agree sites for referral to the Highways Officer for re-assessment
The Royal British Legion Remembrance Service and Parade, Sunday 8th November 2015
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade
2. To note that RBL Deputy Lieutenant Alexandra Holford will be in attendance
3. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
To consider the draft content and layout of the Kirkbymoorside Information Panel and provide any comments for revision prior to production
To consider and agree a ceiling figure of £500 to redecorate the Town Council office at The Shambles based on estimates of £400 labour and £100 materials
To note that the Town Mayor has had no engagements since the last meeting
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16th November 2015 at 7.30pm in Church House

Related Documents:

agenda2015-11-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 16th November 2015

Issued on 11th November 2015 for a meeting of the Town Council to be held at 7.30pm on 16th November 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 19th October 2015
2. To receive the minutes of the Finance Committee meeting held on 3rd November 2015
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 October 2015
3. To receive recommendations from the Finance Committee regarding the budget for 2016/17
4. To determine the precept for 2016/17
5. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 28th November 2015 at the concessionary day rate of £1.50 each
6. To consider and agree the allocation of charges for the legal fees associated with the issue of club leases and pitch licences
Grant Applications
1. To consider and agree the grant application submitted by Kirkbymoorside Town Brass Band in the amount of £5000 to contribute towards the cost of development as detailed in Planning Application 15/00644/FUL, to extend the band room to form a concert and scout hall, following demolition of existing scout hut. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=NP9SBENO1J000
Church House
1. To recieve information on negotiations with NYCC
2. To receive an update on library volunteering
3. To note that the agreement with NYCC for Front office services expired on 15 May 2015 and to agree that no further action is required
To consider and agree the Vehicle Activated Signage Hire Agreement
To note correspondence from RDC in respect of the Site Consultation - Local Plan Sites Document and agree an appropriate response http://www.ryedaleplan.org.uk/local-plan-sites
To note correspondence from RDC in respect of the 2015/16 Footpaths Winter Maintenance Schedule and agree an appropriate response
To note correspondence from NYCC in respect of 2016/17 Urban Highways Grass cutting and agree an appropriate response
North Yorkshire Fire & Rescue Authority
1. To consider and agree to submit a letter to County Councillor Val Arnold for the Fire Authority meeting in December in response to the consultation on proposals for change
2. To note that it was agreed at the Five Towns meeting on 10th November to submit a joint response for consideration at the same meeting
To note that Craig Nattress RDC Visitor Economy Officer, provided information regarding the proposal that free public wi-fi be provided in all Ryedale's market towns and to agree to submit an expression of interest
To note receipt of several reports from residents providing positive feedback about the quality of the grass cutting carried out by P&A Gospel Landscapes
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 21st December 2015 at 7.30pm in Church House

Related Documents:

agenda2015-12-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 21st December 2015

Issued on 15th December 2015 for a meeting of the Town Council to be held at 7.30pm on 21st December 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 16th November 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 November 2015
3. To approve and sign the Parish Precept form in accordance with minute 15115d)
NYCC Highways & Transportation
1. To note the outcome of the Executive meeting held on 16th December and the decision regarding the proposal for the implementation of short term parking in Kirkbymoorside
2. To note the proposed locations for implementation of waiting restrictions(extended double yellow lines)on Dale End, Castlegate and A170 roundabout junction
To receive an update on library volunteering and the future of Church House
To consider the Minerals and Waste Joint Plan - Preferred Options Consultation and consider an appropriate response www.northyorks.gov.uk/mwconsult
To note information received from RAY with regards to the ‘Cold Snaps, Warm Homes’ project and extend appreciation to the Kirkbymoorside Environment Group Energy subgroup who are actively involved in this project on behalf of Kirkbymoorside
To consider and agree the repairs to the Town Clock at a cost of £500
Tour de Yorkshire 2016
1. To note that the Tour de Yorkshire race route for 2016 has been announced and Kirkbymoorside features on the final day – Sunday 1st May http://letour.yorkshire.com/2016
2. To consider and agree to form a working group to showcase Kirkbymoorside
Christmas Lights
1. To thank all the volunteers involved in the installation of the Christmas Lights
2. To thank members of the Helmsley Arts Centre Community Choir, Kirkbymoorside Town Brass Band, Sarah Louise Ashworth School of Dance and Vale Radio for their participation in the 2015 Christmas light switch-on
3. To consider and agree a ceiling figure of £250 and authorise the Town Clerk to upgrade the Town Tree Christmas lights
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 30 January 2016
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 18th January 2016 at 7.30pm in Church House

Related Documents:

agenda2016-01-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 18th January 2016

Issued on 12th January 2016 for a meeting of the Town Council to be held at 7.30pm on 18th January 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 21st December 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 December 2015
Grass cutting of verges and A170 roundabout maintenance contracts
1. To note that expiry of the contracts for grass cutting of the verges and maintenance of the A170 roundabout on 31st March 2016
2. To consider and agree any revisions to the contract specifications and tender documents
Flooding
1. To review current flooding issues in Kirkbymoorside and consider what action can be taken
2. To consider and agree additional comments to be submitted to RDC Planning Committee regarding planning application 15/01156/OUT http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=NVUIMNNO1J000 Residential development (site area 0.38ha) | North Yorkshire Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
Tour de Yorkshire 2016
1. To receive information on progress on arrangements to date
2. To consider and agree a ceiling budget of £500 for decorations, based on information provided
3. To consider and agree the hire of a bouncy castle to be located at the Sportsfield on the day of the event, based on information provided
4. To consider and agree to the hire of portaloos to be stationed at the Sportsfield on the day of the event, based on information provided
5. To consider and agree to absorb the cost of collection of arisings from the last cut of the A170 verges prior to the event
To note correspondence received from INEOS Upstream, the operator of the Petroleum Exploration and Development Licences (PEDL’s) covering Kirkbymoorside
To note the changes to supported bus services from April 2016 http://democracy.northyorks.gov.uk/committees.aspx?commid=18&meetid=3151
To note correspondence received from Friends of Moorsbus
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 15th February 2016 at 7.30pm in Church House

Related Documents:

agenda2016-02-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - 15th February 2016

Issued on 9th February 2016 for a meeting of the Town Council to be held at 7.30pm on 15th February 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 18th January 2016
2. To receive the minutes of the Staffing Committee meeting held on 9th February 2016
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 January 2016
3. To note information regarding changes to the External Audit Regime and consider and agree whether to remain automatically opted into the Sector Led Body for audit or to opt out
4. To consider and agree the PRS licence at the Moorside Room in compliance with copyright law at an approximate annual cost of £251.70
To receive an update regarding contact with other agencies in respect of the recent flooding
Grant Application
1. To consider and agree the grant application submitted by Moorsbus Community Interest Company in the amount of £400 to contribute towards the provision of the Moorsbus services on Sundays in July, August and September 2016
2. To consider and agree the grant application submitted by Kirkbymoorside History Group in the amount of £1200 to transfer taped interviews from casette to digital format
Tour de Yorkshire
1. To receive information on progress on arrangements to date
2. To note that the cost of hire of a 12sqm screen for live streaming of the Tour de Yorkshire has been negotiated by the Town Clerk to £1200 + VAT
3. To consider and agree to allocate £1440.00 from the Town Team Funds Account for the hire of a screen on 1st May
4. To consider and agree to allocate £100 from the decorations budget (Minute 15159 18th January 2016)to In Bloom for the purchase of plants
5. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 1st May 2016 at the concessionary day rate of £1.50 each
To consider details of the proposal to federate Helmsley CP School, Kirkbymoorside CP School, Ryedale School and Sinnington CP School with effect from 1st July 2016 and consider an appropriate response
Ryedale District Council
1. Local Plan Sites Consultation - to consider the notification from RDC Planning Services of the submission to the Local Sites Document of Site 657 at Kirkby Mills for employment use and agree an appropriate response
  1. http://www.ryedaleplan.org.uk/attachments/article/68/site_657_Jan16.pdf
  2. http://www.ryedaleplan.org.uk/attachments/article/68/Kirkbymoorside%204Jan16.pdf
2. CIL - to receive the Notice of Approval - The Community Infrastructure Levy (CIL) Charging Schedule
To consider and agree permission for an orienteering event to take place in Kirkbymoorside on 27th February 2016 http://www.eborienteers.org.uk
To acknowledge receipt of correspondence from In Bloom and consider and agree continued support by contributing £40 towards the cost of a flower tub
To note that remedial repairs to the A170 roundabout planting has been authorised by the Town Clerk in accordance with the advice of Rita Gibson, representative of In Bloom
To note receipt of correspondence from Kirkby Fruit Project regarding funds available to volunteer run community groups in Kirkbymoorside
To note receipt of correspondence from Ryedale Lions with regards to funding available to non-profit organisations in Kirkbymoorside
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of items 23 and 24
To receive the nominations for the Community Award and to agree the recipient
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 9 February 2016
2. To receive recommendations from the Staffing Committee
3. To consider and agree recommendations received from the Staffing Committee
To note the date of the next meeting on 21st March 2016 at 7.30pm in Church House

Related Documents:

agenda2016-03-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - 21st March 2016

Issued on 16th March 2016 for a meeting of the Town Council to be held at 7.30pm on 21st March 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 15th February 2016
2. To receive the minutes of the Staffing Committee meeting held on 15th February 2016
3. To receive the minutes of the Finance Committee meeting held on 3rd March 2016
4. To receive the minutes of the Play Areas and Sports Committee meeting held on 17th March 2016
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 29th February 2016
3. To receive recommendations from the Finance Committee
4. To agree the appointment of an internal auditor
5. To agree the terms of reference for the internal auditor
6. To note that the cost of producing the Moorsider has increased from £140.00 to £145.00 and to agree its continued publication
To note that Dropbox is no longer in compliance with the DPA since the revocation of Safe Harbor provisions in respect of the USA
To consider and agree sync.com as the alternative data storage facility from the date of expiration of the Dropbox subscription on 15th November 2016 https://suchanek.name/texts/reviews/tresorit.html
2016 - 2018 Contracts
1. To consider tenders received for Maintenance of the A170 Roundabout and appoint a contractor
2. To consider tenders received for Grass Verge Cutting and appoint a contractor
Tour de Yorkshire
1. To receive information on progress of arrangements to date
Street Lighting
1. To note the acquisition of advanced leds ltd by Investx through Waveguide Lighting Ltd
2. To receive a report on progress of street lighting upgrades
Church House
1. To receive information on the future of Kirkbymoorside library
2. To receive information pertaining to progress of the proposal to move the Town Council office to Church House
To consider information received from HeartSafe Communities with regards to community defibrillators and agree appropriate action
1. http://aed7000defib.com/products/aed-7000
2. http://www.defibstore.co.uk/?gclid=Cj0KEQjwiKS3BRCU-7XQ75Te3NoBEiQAA2t_xIrGy_gMBxnmcmygXMHLFl2MJuoLE8oIUEfOxBgp-7AaAgZ98P8HAQ
To consider and agree the purchase of 10m3 of 8-40mm Play Grade Bark at a cost of £537.30 + VAT for the Playdale climber bark pit at Old Road play area
To consider and agree the purchase of 2 no. dog waste bins at a cost of £275 + VAT (including carriage)
To review the honorarium for the winding of All Saints' Church Clock, currently £200 (doubled in 2015)
To note that the EYMS Service 128 bus, which calls at Scarborough, Pickering and Helmsley (via Kirkbymoorside) will soon be improved to include extra journeys https://www.eyms.co.uk/bus-services/service-information-item?id=1309
To acknowledge correspondence received from June Cook on behalf of Marie Curie
To agree a date for the Town Meeting
To receive the schedule of meetings for 2016-17
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 18th April 2016 at 7.30pm in Church House

Related Documents:

agenda2016-04-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18 April 2016

Issued on 12th April 2016 for a meeting of the Town Council to be held at 7.30 pm on 18th April 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the ordinary meeting of the Town Council held on 21st March 2016
2. To receive the minutes of the Planning Committee meeting held on 21st March 2016
3. To receive the minutes of the Play Areas and Sports Committee meeting held on 17th March 2016 (these were not available at the last meeting)
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st March 2016
Tour de Yorkshire - To receive information on progress of arrangements to date
Street Lighting - To note the response from ADV LED with regards to progress of the street lighting upgrades and consider an appropriate response
Church House - To receive further information regarding the proposed Community library
To acknowledge receipt of an invitation to the Town Council by INEOS Upstream to a presentation on 11th May 2016 at the Milton Rooms and agree representation
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive additional information with regards to community defibrillators and agree appropriate action
To note the urban grass cutting payments for 2016/17 have been set at 6p per square metre
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16th May 2016 at 7.30pm in Church House

Related Documents: Please note that some of these documents will not be available until Friday 15th April.

agenda2016-05-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16 May 2016

Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
Casual Vacancy
1. To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
2. To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
Vacancies
1. To agree to fill two vacancies on the Town Council by co-option
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Moorside Room
3. Representatives
  1. Five Towns Meeting
  2. Ryedale Market Towns Working Group
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18th April 2016
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th April 2016
3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
Annual Accounts and Return to 31st March 2016
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate
2. To approve the Accounts for the year to 31st March 2016
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016
5. To approve a report on variances in the accounts beyond the permitted 15%
6. To approve Minutes of items 1 a-e above
Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside
Church House - To receive further information regarding the proposed Community library
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive an update on progress of the implementation of short term parking enforcement on Market Place
Community Defibrillator
1. To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT)
2. To consider and agree a ceiling budget of £300 for the installation of the community defibrillator
3. To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year
Kevin Hollinrake MP
1. To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016
2. To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House

Related Documents:

agenda2016-06-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 20th June 2016

Issued on 14th June 2016 for a meeting of the Town Council to be held at 7.30 pm on 20 June 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16 May 2016
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 May 2016
To receive applications for the vacancies on the Town Council and to elect, by co-option, candidate(s) from the same
Casual Vacancy
1. To note that a by-election will not be held in respect of the casual vacancy as no electors requested an election and the vacancy will now be advertised for co-option
2. To resolve to give public notice of the vacancy to be filled by co-option: Section 87(2) of the Local Government Act 1972
3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
Streetlighting
1. To note that the pole mounted lantern unit no 5, pole box and bracket on Keldholme West outside Langsett/Meadow Court needs to be replaced
2. To agree the replacement with a 20W Orange Tek Arialed LED lantern, pole box and bracket at a cost of £710 + VAT inclusive of charges to Northern Powergrid
3. To note that in accordance with minute 15204 dated 21 March 2015 the contract for street lighting upgrades has been withdrawn from advanced leds ltd
4. To consider and agree to appoint NYCC as contractors for the street lighting upgrades using the Orangetek Arialed lantern
5. To consider and agree Phase 1 of the street lighting upgrades to replace all concrete lighting columns in compliance with NYCC standards and installation of LED lanterns, (previously considered and approved at meetings dated 17th November 2014 and 20 July 2015) at a cost of £19,129.31 + VAT
Church House - To receive further information regarding the proposed Community library
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive an update on progress of the implementation of short term parking enforcement on Market Place
To note that the Town Mayor has been invited to join the 100th birthday celebrations of a Kirkbymoorside resident and pursuant to minute 15024 dated May 2015 a birthday card will be sent on behalf of the Town Council
To note that incidents of dog fouling in the play areas has increased and to consider and agree to the installation of additional signage to read 'Please pick up after your dog' and 'All dogs o be kept on leads'
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 18 July 2016 at 7.30 pm in Church House

Related Documents:

agenda2016-07-12

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 12th July 2016 - Manor Vale Management Committee

Issued on 6th July 2016 for a meeting of the Manor Vale Committee to be held at 1pm on 12th July 2016 at The Morside Room, 9 Church Street, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the meeting held on 6th October 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review progress in maintenance activities guided by the review
To review progress of the cornfield flower project at The Pound
To review progress of Volunteer Activities
To note that the meadow at Finch's Fork will be mowed on 13th July
To note that the Japanese knotweed was injected in July and receive a report from Don Davies in this regard
Questions to the Chairman
To decide the date of the next meeting.

Related documents:

Manor Vale Minutes 6th October 2015

agenda2016-07-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18th July 2016

Issued on 13th July 2016 for a meeting of the Town Council to be held at 7.30 pm on 18th July 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 20th June 2016
2. To receive the minutes of the Play Areas and Sports Committee meeting held on 7th July 2016
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 June 2016
3. To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £65.52(increased from £59.28 in July 2015 and £55.64 in November 2014)
To receive applications for the vacancies on the Town Council and to elect, by co-option, candidate(s) from the same
To receive information from Ryedale Community Transport on proposals to help solve public transport problems in Kirkbymoorside, and agree a suitable response
To consider the grant application submitted by All Saints Church PCC for a contribution of £2000 towards the maintenance of All Saints Churchyard
Streetlighting
1. To note that the pole mounted lantern unit no 7, pole box and bracket on Gillamoor Road opposite Highfield House needs to be replaced
2. To agree the replacement with a 20W Orange Tek Arialed LED lantern, pole box and bracket at a cost of £710 + VAT inclusive of charges to Northern Powergrid
3. To note that the street lighting inventory has been completed
Public Wi-Fi
1. To consider information provided by Craig Nattress, Visitor Economy Officer, Ryedale District Council on the proposal to implement public wi-fi in the town centre and agree a suitable response
Church House - To receive further information regarding the proposed Community library
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive an update on progress of the implementation of short term parking enforcement on Market Place
Sportsfield - To receive the following recomendations from the PAS commitee:
1. Leases & Pitch Licence
  1. recommend to issue the club leases and pitch licences to the sports clubs, with the deadline for the signed Agreements to be received by the Council at the Ordinary meeting on 19th September
2. Recreation Club
  1. recommend sole occupancy of the cricket/football club building by the cricket/football clubs during the respective club seasons
  2. recommend that management of the club building be assigned to the cricket/football clubs during their respective club seasons
To consider and agree to donate the town funeral bier to Ryedale Folk Museum
To note the opening of the Kirkbymoorside History Group Archive Collections on Friday 22nd July and Saturday 23rd July, next to Ryedale Auctioneers, Cooks Yard
To note that the Town Council's RAY membership is due for renewal and agree to renew the same at a cost of £35
To note that the Town Clerk's SLCC membership is due for renewal and agree to renew the same at a cost of £167
To note the Ryedale Community Grant Scheme is now active and that this information has been circulated to all local group and clubs
To note correspondence from the North York Moors National Park Authority in respect of the Management Plan 2012 - 2027
CiLCA
1. To consider and agree the Town Clerk's request to undertake CiLCA Training with the Yorkshire and Humber Regional Training Partnership at a cost of £250
2. To consider and agree to support the Town Clerk to complete the CiLCA Portfolio, in accordance with minute 15063 dated 20th July 2015
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 19 September 2016 at 7.30 pm in Church House

Related Documents:

agenda2016-09-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 19th September 2016

Issued on 13th September 2016 for a meeting of the Town Council to be held at 7.30 pm on 19th September 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18th July 2016
2. To receive the minutes of the Staffing Committee meeting held on 9th August 2016
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 August 2016
3. To note confirmation of the Annual Return for the year 2015-16 by the Auditors and comments recorded
Staffing - To receive recommendations from the Staffing Committee with regards to workplace pensions
Public Wi-Fi
1. To note that Helmsley, Malton, Norton and Pickering Town Councils have agreed not to proceed with the public Wi-Fi scheme proposed by Ryedale District Council
2. To note that only 2 businesses have responded to the public Wi-Fi consultation
3. To consider additional information provided by Craig Nattress, Visitor Economy Officer, Ryedale District Council on the proposal to implement public wi-fi in the town centre and agree a suitable response
Play Areas - To consider and agree the cost of £648.69 (exclusive of VAT)for remedial repairs and replacement parts of the Playdale Trim Trail in the Old Road play area
Community Defibrillator
1. To note approval of the County Councillor Locality Budget Fund grant application and receipt of £762 towards the purchase of a community defibrillator and agree to extend thanks to County Councillor Val Arnold for the same
2. To consider and agree to appoint a contractor for the installation of the Community Defibrillator
3. To consider and agree to accept a quotation for the installation of the community defibrillator based on the quotations provided: contractor A £575 + VAT; and contractor B £450
Church House - To receive further information regarding the proposed Community library
The Royal British Legion Remembrance Service and Parade, Sunday 13th November 2016
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade
2. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
North York Moors National Park - New Local Plan
1. To note receipt of correspondence from NYMNP in respect of the New Local Plan
2. To consider and agree a response to the questions raised in the 'First Steps' document as appropriate
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 17 October 2016 at 7.30 pm in Church House

Related Documents:

agenda2016-10-06

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda - Finance Committee

Issued on 28th September 2016 for a meeting of the Finance Committee to be held in the Moorside Room, 9 Church Street, Kirkbymoorside on 6th October 2016 at 2pm

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 3rd March 2016
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Councillors' Audit - To note that a review of the monthly financial reports, business continuity and the risk assessments have been carried out for quarters 1 & 2 and to agree any recommendations to Council which may arise
To review the value of items on the Council's Asset Register
To assess the Running Costs of The Moorside Room by reviewing the income and expenditure to date
To note that Stricklands propose to charge for the electrical fitting of the Christmas lights, previously provided at no charge as a service to the community
Capital Budget
1. To consider specific reserves for depreciating assets
2. To consider the level of general reserve required
Revenue Budget
1. To create an initial draft budget for the financial year 2017/18
2. To consider to consider the recommendation to make to the Town Council regarding the precept bearing in mind the absence of a Grant from Ryedale District Council
To consider the financial implications of the future of Kirkbymoorside library based on negotiations and information to date
To agree on the date of the next meeting.

Related Documents:

agenda2016-10-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 17th October 2016

Issued on 12th October 2016 for a meeting of the Town Council to be held at 7.30 pm on 17th October 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19th September 2016
2. To receive the minutes of the Finance Committee meeting held on 6th October 2016
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 September 2016
3. To receive recommendations from the Finance Committee regarding the budget for 2017/18
4. To consider and agree the cost of £875 plus VAT for PATT Testing and electrical installation of the town Christmas lights
5. To determine the precept for 2017/18
6. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 26th November 2016 at the concessionary day rate of £1.50 each
Insurance
1. To review the summary of sums insured prior to the renewal of the Insurance on 1 November 2016
2. To note the announcement made by the Chancellor of the Exchequer in his Summer Budget that with effect from 1st November 2015 the rate at which the Government levies Insurance Premium Tax will increase from 6% to 9.5% with a further increase to 10% with effect from 1st October 2016 (the change in rate of taxation is reflected in the renewal rate)
3. To note (for ease of reference) that the 3 year Long Term Agreement with Aviva was agreed and renewed from 1st November 2015
4. To consider and agree the annual premium rate of £2,538.55 inclusive of 10% insurance premium tax and £15.00 policy administration fee
To consider and agree a grant application submitted by Kirkbymoorside History Group for £1200 to purchase one wasp waisted mannequin, made to order, two child manaquins and six sets of archival storage containers for hat/dress combinations
Public Wi-Fi
1. To consider additional information provided by Craig Nattress, Visitor Economy Officer, Ryedale District Council on the proposal to implement public wi-fi in the town centre and agree a suitable response
Church House
1. To receive an update on progress made by the Library Steering Committee
2. To consider and agree that the requirement for the Town Clerk to provide weekly cover at the library is no longer valid subsequent to the lapse of the Service Level Agreement with NYCC Library Services
3. To consider and agree that an arrangement for support of the library volunteers by the Town Clerk be considered for effect from April 2017
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive an update on progress with regards to the upgrade of street lighting columns throughout Kirkbymoorside
To receive an update on progress with regards to the sports club leases
To consider the consultation on the Identification and Review of Visually Important Undeveloped Areas being carried out by RDC as part of the Ryedale Plan and consider a suitable response in respect of the changes to existing VIUAs, and proposed new VIUAs, as appropriate http://www.ryedaleplan.org.uk/
To note that Northern Gas Networks will be carrying out essential gas mains replacement works in West End, Kirbymoorside from Monday 31st October for approximately 6 weeks
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 21 November 2016 at 7.30 pm in Church House

Related Documents:

agenda2016-11-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 21st November 2016

Issued on 15th November 2016 for a meeting of the Town Council to be held at 7.30pm on 21st November 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 17th October 2016
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 October 2016
Standing Orders
1. To consider and agree revisions made to the Standing Order 31 and Financial Standing Order 11 in respect of changes to the Public Contracts Regulations 2006
2. To consider and agree to adopt the revised Standing Orders and Financial Standing Orders
To note correspondence from RDC in respect of the 2016/17 Footpaths Winter Maintenance Schedule
To note correspondence from RDC in respect of the Consultation on Local List Validation of Planning Applications and other Consents and agree an appropriate response
1. http://www.ryedale.gov.uk/pages/council-information/consultations
To note that the final draft of the Minerals and Waste Joint Plan will be published for a six week period, before it is submitted for examination in public by an independent planning inspector, and consider an appropriate response
1. www.northyorks.gov.uk/mwconsult
To receive a report on progress of the implementation of public wi-fi
To receive an update on progress made by the Kirkbymoorside Community Library Steering Committee
To receive an update on progress with regards to the sports club leases
To note correspondence received from Rural Action Yorkshire
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 19th December 2016 at 7.30pm in Church House

Related Documents:

agenda2016-12-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 19th December 2016

Issued on 14th December 2016 for a meeting of the Town Council to be held at 7.30pm on 19th December 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the Planning Committee meeting held on 21st November 2016
2. To receive and approve the minutes of the Meeting held on 21st November 2016
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
Planning
1. To review planning applications:
  1. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=OGZKMHNO05U00 16/01883/HOUSE | Erection of single storey side extension (revised details to part of approval 16/00859/HOUSE dated 05.07.2016) | Oak Lea Village Street Keldholme Kirkbymoorside YO62 6ND
  2. 16/01941/CAT | To fell 1 x Conifer | 15 Town Farm Close Kirkbymoorside North Yorkshire YO62 6AU
2. To note planning decisions:
  1. 16/01767/HOUSE | Erection of single storey extension to side elevation | 16 Oak Close Kirkbymoorside YO62 6PR Approved
  2. 16/01770/HOUSE | Erection of single storey extension to rear and side elevations and detached double garage following removal of existing conservatory | 41 Keld Head Orchard Kirkbymoorside YO62 6EF Approved
  3. 16/01794/HOUSE | Erection of single storey extension and conservatory to side elevation. | 8 Ripley Close Kirkbymoorside YO62 6BS Approved
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 November 2016
Staffing
1. To note that in accordance with condition 7. of the Contract of Employment, one NJC salary point has been added to the Town Clerks salary for success in obtaining the Certificate in Local Council Administration
2. To note the NJC payscales for 2016-2017 to be implemented immediately and backdated to 1 April 2016 and new payscales for 2017-2018 to be implemented from 1 April 2017 in accordance with Minute 15014S of the Staffing Committee
To consider and agree to support the Ryedale Market Towns Promotion project with a contribution of £500 pa for 2 years
Membership
1. To consider and agree the annual membership to CPALC at a cost of £25
  1. http://www.cpalc.org.uk/membership-subscription-features
2. To consider and agree a trial 3 month membership with YLCA from 1 January to 31 March 2017 at a cost of £173.25
To consider and agree the Service Level Agreement with Clannet for the implementation and provision of public wi-fi
To receive an update on progress with regards to the sports club leases
To note the service schedule for Ryedale District Council commercial waste collections over the Christmas and New Year period
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 30 January 2017
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16th January 2017 at 7.30pm in Church House

Related Documents:

agenda2017-01-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - 16th January 2017

Issued on 11th January 2017 for a meeting of the Town Council to be held at 7.30pm on 16th January 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the Staffing Committee meeting held on 19th December 2016
2. To receive and approve the minutes of the Meeting held on 19th December 2016
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 December 2016
Street lighting
1. To note that the pole mounted lantern unit no LP 4, pole box, bracket and junction box on Old Road, opposite Queensway needs to be replaced
2. To agree the replacement with a 20W Orange Tek Arialed LED lantern, pole box and bracket at a cost of £700 + VAT inclusive of charges to Northern Powergrid
To agree the specification for the Grounds Maintenance(Cemetery & Play Areas) and Manor Vale Woodland contract
To note correspondence from NYCC with regards to Urban Highway Grass Cutting and agree the option for urban grass cutting for 2017/18
To consider and agree submission of a street furniture licence application to NYCC in respect of the bus shelter on the A170 stop East Bound
To receive an update on progress with regards to the implementation of public wi-fi
To receive an update on progress with regards to the sports club leases
Storage
1. To consider the options available for the purchase of a 20ft storage container, to be sited at the sportsfield
2. To agree the purchase of a storage container to be sited at the sportsfield
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 5 January 2017
2. To receive recommendations from the Staffing Committee
3. To consider and agree recommendations received from the Staffing Committee
To note the date of the next meeting on 20th February 2017 at 7.30pm in Church House

Related Documents:

agenda2017-01-23

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 23rd January 2017 - Manor Vale Management Committee

Issued on 18th January 2017 for a meeting of the Manor Vale Committee to be held at 11am on 23rd January 2017 at The Morside Room, 9 Church Street, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the meeting held on 6th October 2015
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review progress in maintenance activities guided by the review
To review progress of the cornfield flower project at The Pound
1. To note the following scheduled works at the Pound: to be sprayed in the first week of March 2017; rotivated 2 weeks therafter; and seeded at the end of March 2017
To review progress of Volunteer Activities
1. To note that the meadow at Finch's Fork was mowed on 13th July 2016
2. To note that the Enironment Group and Don Davies carried out a hedge laying task at finches fork on 19th December 2016
3. To note that the next hedge laying exercise will be carried out in February 2017 to include some coppicing for hedge stakes and binders
To note that the Japanese knotweed was injected in July 2016 and revisited in September 2016 receive a report from Don Davies in this regard
To note that 5no. bird boxes have been installed
Questions to the Chairman
To decide the date of the next meeting.

Related documents:

Manor Vale Minutes 6th October 2015

agenda2017-02-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 20th February 2017

Issued on 15th February 2017 for a meeting of the Town Council to be held at 7.30pm on 20th February 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the Staffing Committee meeting held on 16th January 2017
2. To receive and approve the minutes of the Meeting held on 16th January 2017
3. To receive the minutes of the Manor Vale Management Committee held on 23rd January 2017
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 January 2017
HSBC
1. To note the planned closure of the Kirkbymoorside HSBC branch in June 2017
2. To receive information from the Federation of Small Businesses and agree a suitable response
To consider and agree the grant application submitted by Kirkbymoorside Community Library in the amount of £1500.00 to contribute to the annual cleaning costs of the Community Library
RBL
1. To note that the Kirkbymoorside branch of the Royal British Legion will no longer be responsibile for maintenance of the War Memorial and the Remembrance Day Parade in Kirkbymoorside, but will provide a supporting role only
2. To consider and agree to liaise with the Kirkbymoorside branch of the RBL to make arrangements for the annual Remembrance Day Parade
3. To consider and agree the annual expenditure of £140, £40 being the contribution to In Bloom for the annual maintenance of the War Memorial and a £100 contribution to the Kirkbymoorside Town Brass Band for their performance at the annual Remembrance Day parade
Street lighting
1. To consider and agree to authorise the town clerk to commit to expenditures, none exceeding £1000 subject to sufficient funds remaining in the relevant budget, which are considered necessary for the maintenance/replacement of the street lighting in accordance with the specification of lantern as detailed in Minute 16039. Such expenditures to be reported at council meetings.
2. To note that the NYCC Lighting column 21 on Dale End is to be re-sited from o/s 13 Dale End to o/s Low Hall
Public Wi-Fi
1. To agree the contract with Clannet for provision and management of the public Wi-Fi
2. To note that the installation of the public Wi-Fi is scheduled for the end of March 2017
Flooding
1. To note the Ryedale District Council Flood Grant Scheme
2. To receive a report on flood management in Kirkbymoorside and the potential to apply for the RDC flood grant funding
Community Resilience & Emergency Planning for Kirkbymoorside
1. To note that the Town Clerk has arranged for Robin Derry, Senior Emergency Planning Officer, NYCC to attend the 5 Towns meeting on 7th March 2017 to provide informationon how to formulate an emergency plan
Play Areas
1. To consider and agree the Town Clerk's request to attend the ROSPA Routine Visual Inspection Course at York on Wednesday 7th June at a cost of £260 + VAT
2. To consider and agree the purchase of replacement parts for the Kompan play equipment at Ryedale View play area at a cost of £388.50 plus VAT
To consider and agree a suitable response to the NYCC Public Consultation on Countryside Access Service
To note that the PRS Licence for the Moorside Room has been renewed to February 2018 in compliance with the Copyright, Designs and Patents Act 1988. There is no charge for the renewal and a balance of £83.39Cr remains on account.
To receive an update on progress with regards to the sports club leases
To acknowledge receipt of correspondence from In Bloom and consider and agree continued support by contributing £40 towards the cost of a flower tub
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
To consider and agree the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 30th April 2017 at the concessionary day rate of £1.50 each to support the annual Tractor Run and Kirkbymoorside 10k events
To note information received from Next Steps and agree a suitable response
To note information received from Ryedale Community Transport in respect of the Wheels 2 Work service
To note correspondence received in respect of parking and traffic concerns on West End and agree an appropriate response
To consider and agree to install pedestrian crossing signage on the exit from the sportsfield at an approximate cost of £72.75 + VAT http://www.seton.co.uk/traffic-signs-pedestrian-crossing.html#TRF0093LW
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of item 20
To receive the nominations for the Community Award and to agree the recipient
To note the date of the next meeting on 20th March 2017 at 7.30pm in Church House

Related Documents:

agenda2017-03-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Finance Committee 9th March 2017

Issued on 1st March 2017 for a meeting of the Finance Committee to be held in the Moorside Room, 9 Church Street, Kirkbymoorside on 9th March 2017 at 11am

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 6th October 2016
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Councillors' Audit - To note that a review of the monthly financial reports, business continuity and the risk assessments have been carried out for quarter 3 to agree any recommendations to Council which may arise
To review the cost code allocation of the 2017-18 Budget
To review Internal Audit arrangements and timescales
To review the Internal Audit Terms of Reference
To consider the financial and other risks facing the council and review the internal and external controls in place for management thereof
To review the Risk Assessment Strategy and agree any recommendations to Council
To review the value of items on the Council's Asset Register
Questions to the Chairman
To agree on the date of the next meeting.

Related Documents:

agenda2017-03-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 20th March 2017

Issued on 15th March 2017 for a meeting of the Town Council to be held at 7.30pm on 20th March 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 20th February 2017
2. To receive the minutes of the Finance Committee meeting held on 9th March 2017
3. To receive the minutes of the Play Areas and Sports Committee meeting held on 16th March 2017
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 28th February 2017
3. To receive recommendations from the Finance Committee
4. To agree the appointment of an internal auditor
5. To agree the terms of reference for the internal auditor
6. To agree the monthly payment of £130 to Kirkbymoorside Community Library in respect of Town Council office premises in Church House
To note information received from FSB in respect of the closure of the Kirkbymoorside HSBC branch
Grants
1. To consider and agree the grant application submitted by Kirkbymoorside Bowls Club in the amount of £439.92 for the purchase of 8no. Henselite Bowls Gatherers to satisfy safety criteria
2. To consider and agree the grant application submitted by Kirkbymoorside Cricket Club in the amount of £2096.51 for the installation of showers and mixer valves in the home and away changing rooms
To consider tenders received for Maintenance of Manor Vale Woodland and grounds maintenance and appoint a contractor
Moorside Room
1. To consider and agree the installation of an exterior emergency light at the entrance to the Moorside Room at a cost of £160(no VAT), in compliance with Fire & Safety Regulations
2. To consider and agree the appointment of East Coast Fire & Rescue Services for the six-monthly service for Alarm and Emergency Lighting at a cost of £70.00 + VAT per inspection, in compliance with Fire & Safety Regulations
3. To note the supply and installation of 1no. 1kg powder fire extinguisher and signage by East Coast Fire & Rescue Services in compliance with Fire & Safety Regulations.
4. To consider and agree the request from All Saints’ PCC, to grant permission for a surface mounted cable to run from ground level to a sensor at height of approximately 9’, to the exterior of the Moorside Room, front right aspect.
To consider information received from Philip Sharp, NYCC Highways Authority in respect of parking and traffic concerns on West End and agree an appropriate response
To receive information on progress of negotiations between Ryedale District Council and Royal Mail in respect of parking permits in Town Farm and other RDC car parks for the Royal Mail vehicles
To receive information in respect of progress of the Ryedale Market Towns Promotion project and agree a contribution of £500 pa for 2 years pursuant to minute 16143
Community Resilience & Emergency Planning for Kirkbymoorside
1. To consider information provided by Robin Derry, Senior Resilience & Emergencies Officer, North Yorkshire County Council http://www.emergencynorthyorks.gov.uk/communityep
2. To consider and agree to invite members of the public to participate in the formation of a Community Resilience & Emergency plan
To note correspondence received from Anne Nightingale, Frack Free Ryedale and to reiterate the policy position, Minute 14163 dated 19 January 2015, as follows: “We have a number of unresolved concerns about important aspects of fracking, and therefore are opposed to any fracking activities in our locality until such a time as satisfactory answers are forthcoming”
To note that pursuant to complaints by residents regarding the condition of the hedge row and recycling area at the A170 layby RDC StreetScene are aware of the issue and action has been instructed
To agree a date for the Town Meeting
To receive the schedule of meetings for 2017-18
To receive the Town Mayor's Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 24th April 2017 at 7.30pm in Church House

Related Documents:

agenda2017-04-24

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 24th April 2017

Issued on 4th April 2017 for a meeting of the Town Council to be held at 7.30pm on 24th April 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive the minutes of the Planning Committee meeting held on 20th March 2017
2. To receive and approve the minutes of the Meeting held on 20th March 2017
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st March 2017
Grants
1. To consider and agree the grant application submitted by All Saints Parish Church in the amount of £2000.00 to contribute towards the cost of grass cutting and maintenance of the churchyard
2. To consider and agree the grant application submitted by Kirkbymoorside Cricket Club in the amount of £2096.51 for the installation of showers and mixer valves in the home and away changing rooms
3. To consider and agree the grant application submitted by Moorsbus Community Interest Company in the amount of £400 to contribute towards contract costs
Ryedale Market Towns Promotion Project
1. To receive the draft Terms of Reference of the Ryedale Market Towns Promotion Partnership
2. To receive the draft Destination Management Plan
To consider and agree the Play Area & Sports Committee recommendation to apply to the Big Lottery Fund, 'Awards For All' programme for the full project costs in respect of the proposed basketball half court at Old Road play area
To note information received from FSB in respect of the closure of the Kirkbymoorside HSBC branch
To consider and agree to make reference to the 'Chairperson' or 'Chair' pursuant to Questions to the Chair dated 20th March 2017
To note information received from the Forestry Commission in respect of the process for issuing a tree felling licence pursuant to Questions to the Chair dated 20th March 2017
1. Tree Felling - Getting permission https://www.forestry.gov.uk/england-fellinglicences
Planning - To review planning application:
1. https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=OMHJIVNOKHW00 17/00261/FUL | Change of use and alterations to first and second floors to existing barn to form a 2no. bedroom dwelling to include alteration to side access steps | 2 Piercy End Kirkbymoorside North Yorkshire YO62 6DF
Planned Road Closure Notifications
1. 00012152 - Ings Lane, Kirkbymoorside The Closure will be in place for a period of three weeks between 10th April 2017 and 9th October 2018 https://roadworks.org?tm=110939
2. 00012153 - Vivers Place, Kirkbymoorside The Closure will be in place for a period of three weeks between 10th April 2017 and 9th October 2018 https://roadworks.org?tm=110947
To receive the schedule of meetings for 2017-18
To receive the Town Mayor's Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive reports from Members on delegated matters
Questions to the Chair
To note the date of the next meeting on 15th May 2017 at 7.30pm in Church House

Related Documents:

agenda2017-05-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 15 May 2017

Issued on 10th May 2017 for a meeting of the Town Council to be held at 7.30 pm on 15th May 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Ashworth’s report of his engagements since the Ordinary Meeting of the Town Council in April and comments on his period of office
To give a vote of thanks to Councillor Ashworth for his work during the year 2016-2017
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
3. Representatives
  1. Five Towns Meeting
  2. Ryedale Market Towns Working Group
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 24th April 2017
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th April 2017
3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
4. To consider and agree the proposal that at the end of each financial year any unspent funds from the grant, and development cost codes, subject to covering any over expenditure from other cost codes, be held in reserve and earmarked for future development projects matching the same criteria
5. To consider and agree a ceiling figure of £20,000 for aforementioned development project reserves
6. To consider and agree to transfer the 2016/17 surplus of cemetery funds, in the amount of £4708.50 to the Cemetery reserves
Annual Accounts and Return to 31st March 2017
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2017 and approve as appropriate
2. To approve the Accounts for the year to 31st March 2017
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2017 and approve as appropriate
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2017
5. To approve a report on variances in the accounts beyond the permitted 15%
6. To approve Minutes of items 1 a-e above
To consider and agree the grant application submitted by Next Steps Wellbeing/Mental Health Centre for £1040.00 to pay for the annual rent and refreshment costs for the Kirkbymoorside programmes
To review the Town Cemetery charges and agree any changes as appropriate
Parking and Traffic Concerns
1. West End
  1. To note the response to the Town Council's correspondence to local businesses encouraging use of the Town Farm car park
  2. To consider information received from Philip Sharp, NYCC Highways Authority and agree an appropriate response
2. To note concern raised by members of the public with regards to restricted pedestrian access outside Ryedale Garages, Piercy End and agree a suitable response
Sportsfield
1. To note receipt of the following completed Counterpart Leases and Licences, all dated 5 April 2017:
  1. Lease - Kirkbymoorside Squash Club
  2. Lease - Kirkbymoorside Bowling Club
  3. Lease - Kirkbymoorside Tennis Club
  4. Licence - Kirkbymoorside Cricket Club (Club premises)
  5. Licence - Kirkbymoorside Cricket Club (Cricket pitch)
  6. Licence - Kirkbymoorside Football Club (Club premises)
  7. Licence - Kirkbymoorside Football Club (Football Pitch)
2. To consider and agree the addition of the cricket/football pitch to the grass cutting schedule and application of the cutting specification to the same, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses
3. To note that information has been requested in respect of the requirements for the application of fertiliser and weedkiller to the cricket/football pitch, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses
Play Areas
1. To consider and agree to revise the play area inspection schedule to three quarterly inspections by Park Lane Playgrounds, and one annual inspection to be carried out by an independent inspector
2. To consider and agree the appointment of Streetscape (Products & Services) Ltd. to the annual inspection at a cost of £250 + VAT
Youth Council
1. To consider and agree strategy to generate interest in, and timescales for, the formation of a Youth Council
To consider and agree the Town Clerks request to attend the SLCC 2017 Regional Training Seminar on 19th July 2017 at a cost of £69 + VAT plus travel expenses
To review the state of street cleaning and consider any action the Council could take to improve matters
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 19th June 2017 at 7.30 pm in Church House

Related Documents:

agenda2017-06-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 19th June 2017

Issued on 14th June 2017 for a meeting of the Town Council to be held at 7.30pm on 19th June 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive the minutes of the Annual Town meeting held on 9th May 2017
2. To receive and approve the minutes of the Meeting held on 15th May 2017
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st May 2017
Moorside Room
1. To note that subsequent to submission by the Town Clerk to the Valuation Office Agency the Rating List has been amended from 'Library and Premises' to 'Hall and Premises', with a revised Rateable Value of £1,050
2. To note receipt of £3,858.76 from Ryedale District Council being the subsequent Rateable Value Adjustment and Transitional Relief from 1 April 2010 to 31 Mar 2018
Grant Funding
1. To note the availability of grant funding for 2017/18 http://www.ryedale.gov.uk/services/community-living/community-grants.html
  1. Ryedale Community Grant scheme open to any Ryedale community based organisation or group, for projects that make a positive impact on community owned or managed facilities and activities in Ryedale
  2. Section 106 monies in the amount of £7636 available to Kirkbymoorside organisations or groups, for projects that provide or improve Public Open Space and Recreation facilities in line with the relevant S106 Agreements http://www.ryedale.gov.uk/attachments/category/1006/S106_Public_Open_Space_Recreation_Grant_15May2017.pdf
  3. Flood Grants to support community based projects that provide mitigating measures towards local flood situations in Ryedale
2. To note that Applications will be considered by Ryedale District Council Members quarterly and the closing dates for applications are 14 July 2017, 15 October 2017, 10 November 2017 and 5 January 2018
3. To consider and agree to apply for S106 funding in respect of the proposed basketball half court at Old Road play area in the event that the application to the Big Lottery Fund, 'Awards For All' is unsuccessful
4. To consider and agree a donation to the RDC Chairman's Charity Fund
To note the urban grass cutting payments for 2017/18 remain at 6p per square metre
Community Resilience & Emergency Plan
1. To consider the draft Community Resilience and Emergency Plan and make any additions/revisions as appropriate
2. To agree to adopt the Community Resilience & Emergency Plan
3. To agree to authorise the Town Clerk to update the Community Resilience & Emergency Plan as necessary
To consider and agree to undertake works to clear the length of the public footpath, from West End to Feversham Drive, through Wainds Field to Nevilles Walk and Piercy End of all encroaching vegetation, to include removal of all arisings, at a cost of £100 based on 5 hours labour at a charge of £20 per hour in accordance with the Grounds Maintenance contract specifications (minute 16161)
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 17th July 2017 at 7.30pm in Church House

Related Documents:

agenda2017-07-10

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 10th July 2017 - Manor Vale Management Committee

Issued on 4th July 2017 for a meeting of the Manor Vale Committee to be held at 11am on 10th July 2017 at The Morside Room, 9 Church Street, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the meeting held on 23rd January 2017
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review progress in maintenance activities guided by the review
To review progress of the cornfield flower project at The Pound
1. To note that the Pound has been sprayed, rotivated and seeded
2. To note that the works have been started by the Scouts to construct a fence of stakes and willow wands
3. To note that signage has been installed at The Pound detailing the Cornfield Flower Project
To review progress of Volunteer Activities
1. To note the next mowing of the meadow at Finch's Fork will be carried out in July, date to be confirmed
2. To note that hedge laying, including some coppicing for hedge stakes and binders, was carried out on 5th February and it is anticipated that the next exercise will be in the winter, date to be confirmed
To note that subsequent to injecting the Japanese knotweed in July and September 2016 some regrowth was identified by Don Davies and sprayed in June 2017
Chalara Ash Dieback
1. To note that Ash dieback is now widespread in the bottom of the vale
2. To consider and agree the options for the future:
  1. leave the wood to its own devises; or
  2. replant or promote existing regrowth
Management of the shrub belt and woodland trail at Ryedale View (in accordance with minute 14080 dated 15 September 2014)
1. To receive a report from Don Davies
2. To consider and agree the coppicing of the shrub belt
3. To review the Management Plan
4. To cinsider and agree any work arising as necessary
Questions to the Chairman
To note the date of the next meeting will be Monday 9th October 2017 at 11am.

Related documents:

agenda2017-07-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 17th July 2017

Issued on 11th July 2017 for a meeting of the Town Council to be held at 7.30 pm on 17th July 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19th June 2017
2. To receive the minutes of the Play Areas and Sports Committee meeting held on 29th June 2017
3. To receive the minutes of the Manor Vale Management Committee meeting on 10 July 2017
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 June 2017
3. To note that the VAT claim has been submitted to HM Revenue & Customs for refund in the amount of £8,697.25 for the period 01/04/2016 to 31/03/2017
4. To consider and agree to authorise payment by standing order to Clannet for monthly charges associated with the public wi-fi of £78.40 (Service charge £30.00, Line Rental £11.33, Broadband £24.00 + VAT 20% £13.07 minute 16183) (see agenda item for public wi-fi survey report)
5. To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £71.76 (increased from £65.52 in July 2016, £59.28 in July 2015 and £55.64 in November 2014)
6. To consider and agree purchase of a long stay parking permit for the town clerk at a quarterly cost of £52.00
Grant Applications
1. To consider and agree the grant application submitted by Ryedale School Parent Teacher Association in the amount of £1,425.00 (no VAT) for the purchase of an Epsom-EB-696 Ui Projector
2. To consider and agree the grant application submitted by Kirkbymoorside Football Club in the amount of £1,808.33 + VAT to cover the cost of supply and installation of replacement flooring in the cricket and football clubhouse as part of the refurbishment project
3. To note the schedule of deadlines in respect of RDC Grants 2017/18
To receive information from Melanie Farnham, Highways Improvement Manager, North Yorkshire County Council Highways and Transportation on the schedule of works to upgrade Ings Lane, including alterations to the A170 roundabout
Bus Shelters
1. To consider information received from Northern Ryedale Public Transport Group
2. To consider and agree the cost to purchase 2no. bus shelters to be sited on New Road
3. To consider and agree the bus shelter specifications/design
In view of the number of sites in the town that have planning permission but that remain undeveloped, to consider and agree a position regarding the sites designated for residential development on the Local Plan that have not yet been developed, and communicate this to the Planning Authority and developers
To consider and agree to elaborate on the Fracking Policy
To receive information on the Reform of Data Protection Legislation and the introduction of the General Data Protection Regulations 2018 to apply to local authorities from 25 May 2018
1. https://ico.org.uk/for-organisations/data-protection-reform/
To note that the Parish Portal is now available to report and track highways and street lighting issues online
To note that Ryedale District Council have signed up to the North Yorkshire Community Messaging service https://www.northyorkshirecommunitymessaging.org
To consider and agree to initiate a Dementia Awareness campaign in Kirkbymoorside
To receive the findings of the service provision assessment carried out by Clannet on Friday 7th July 2017 in response to complaints about the public wi-fi
Christmas Lights
1. To note that a member of the public has offered to purchase, on behalf of the town, Christmas lights for the A170 roundabout
2. To consider and agree the design and specification of the proposed Christmas lighting
To note that the Town Council's Rural Action Yorkshire & Community First Yorkshire membership is due for renewal and agree to renew the same at a cost of £35
To note that the Town Clerk's SLCC membership is due for renewal and agree to renew the same at a cost of £177 http://www.slcc.co.uk/content/membership-benefits/8/
To note that the Town Clerk's ALCC membership is due for renewal and agree to renew the same at a cost of £10 http://www.alccunion.co.uk
To note the NYCC Hazardous Household Waste Consultation will run until 2 October 2017, participation is online via www.northyorks.gov.uk/hhwconsultation
To acknowledge receipt of thanks from Next Steps for the grant of £1,040 which will support the 'Kirkbymoorside Hub' and continue to reduce the stigma of mental health and reduce isolation and loneliness in Kirkbymoorside
To note information received from the York & North Yorkshire Play and Recreation Association
To consider and agree a request by the Kirkbymoorside Environment Group for use of the Moorside Room to host a monthly Repair Cafe
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 18th September 2076 at 7.30 pm in Church House

Related Documents:

Dementia Awareness supporting links:

agenda2017-09-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18th September 2017

Issued on 12th September 2017 for a meeting of the Town Council to be held at 7.30 pm on 18th September 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 17th July 2017
2. To receive the minutes of the Play Area and Sports committee meeting held on 7th September 2017
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 August 2017
3. To note conclusion of Audit of the Annual Return for the year ended 31 March 2017 with no matters raised (Sections 20(2) and 25 of the Local Audit and Accountability Act 2014 and Accounts and Audit Regulations 2015 (SI 2015/234))
Cricket & Football Pitch
1. To consider and agree the cost of £246.00 being the 2017 charge for the annual application of fertiliser and weedkiller to the cricket/football pitch, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses (pursuant to Minute 17019c dated 15 May 2017)
2. To receive the proposal submitted by Kirkbymoorside Cricket Club that the Town Council absorb the service costs of the pitch machinery, in lieu of grass cutting, whilst still satisfying item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses (pursuant to minute 17019b dated 15 May 2017)
  1. To consider and agree to cover the costs of servicing the power unit of the gang mower every 3 years, commencing winter 2018, at an estimated cost of £676.66 + VAT (additional charges incurred if it is necessary to fit additional parts or carry out further work to be charged to the pitch clubs)
  2. To consider and agree to cover the costs of sharpening the cutting units of the gang mower every 3 years commencing winter 2017, at an estimated cost of £710.00 + VAT (additional charges incurred if it is necessary to fit additional parts or carry out further work to be charged to the pitch clubs)
Street Furniture
1. To consider and agree refurbishment of the railings and bench at Pump Hill, Market Place at a cost of £952.00 plus materials
2. To consider and agree refurbishment of the railings and bench in proximity of 'Simply Delicious' deli, Piercy End at a cost of £816.00 plus materials
3. To note the response from NYCC Highways & Transport with regards to the street furniture licence application for installation of a bus shelter on the A170 eastbound
4. To consider and agree to consult with the neighbouring residents to complete the application process
Committee membership
1. To note that Stuart Temple ceases to be a member of the Play Area and Sports Committee due to persistent absence(LGA 1972, s85(1) and (2)
2. To consider and agree to co-opt Edward Strickland and Alex Strickland to the non-councillor vacancies on the Play Area & Sports Committee
To note the response from Ryedale District Council in response to the position statement regarding development sites
To consider and agree to support the RDC Community Team's campaign 'Don’t Be A Waster – Reduce, Reuse, Respect'
The Royal British Legion Remembrance Service and Parade, Sunday 12th November 2017
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade
2. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
To consider and agree to donate any replaced street signs to the Kirkbymoorside History Group
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 16 October 2017 at 7.30 pm in Church House

Related Documents:

agenda2017-10-05

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda - Finance Committee 5th October 2017

Issued on 29th September 2017 for a meeting of the Finance Committee to be held in the Moorside Room, 9 Church Street, Kirkbymoorside on 5th October 2017 at 2pm

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 9th March 2017
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Councillors' Audit - To note progress of the review of monthly financial reports, business continuity and the risk assessments for quarters 1 & 2 and to agree any recommendations to Council which may arise
To review the value of items on the Council's Asset Register
Capital Budget
1. To consider specific reserves for depreciating assets
2. To consider the level of general reserve required
Revenue Budget
1. To create an initial draft budget for the financial year 2018/19
2. To consider and agree to make recommendation to the Town Council regarding the precept bearing in mind the absence of a Grant from Ryedale District Council
To agree on the date of the next meeting.

Related Documents:

agenda2017-10-09

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 9th October 2017 - Manor Vale Management Committee

Issued on 4th October 2017 for a meeting of the Manor Vale Management Committee to be held at 11am on 9th October 2017 at The Morside Room, 9 Church Street, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the meeting held on 10th July 2017
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review progress in maintenance activities guided by the review
Cornfield Flower Project
1. To review progress of the cornfield flower project at The Pound
2. To consider and agree to cover the cost of one David Austin shrub rose 'Rosa de la Hay', and two Seratina honeysuckles (approximately £50) as compensation for damage to the established plants at Little Orchard, Manor Vale Lane, subsequent to spraying of the Pound
To review progress of Volunteer Activities
Tree Surveys
1. To receive the Assessment of Trees at Manor Vale woodland carried out by J K Arboriculturalist
2. To consider and agree the scope of works as necessary
3. To receive the assessment of the shrub belt and trees at Ryedale View carried out by J K Arboriculturalist
4. To consider and agree the scope of works as necessary
Questions to the Chairman
To note the date of the next meeting will be Monday 5th February 2018 at 11am.

Related documents:

agenda2017-10-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16th October 2017

Issued on 10th October 2017 for a meeting of the Town Council to be held at 7.30 pm on 16th October 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18th September 2017
2. To receive the minutes of the Finance Committee meeting held on 5th October 2017
3. To receive the minutes of the Manor Vale Management committee meeting held on 9th October 2017
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 September 2017
3. To receive recommendations from the Finance Committee regarding the budget for 2018/19
4. To determine the precept for 2018/19
5. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 25th November 2017 at the concessionary day rate of £1.50 each
Insurance
1. To review the summary of sums insured prior to the renewal of the Insurance on 1 November 2017
2. To note that the UK government announced on 16th March 2016 that the general rate of Insurance Premium Tax would increase from 9.5% to 10% with effect from 1st October 2016. In November 2016 the Chancellor announced a further increase to be applied from 1st June 2017 to 12% (the change in rate of taxation is reflected in the renewal rate)
3. To consider and agree the annual premium rate of £2,642.54 inclusive of 12% insurance premium tax and £15.00 policy administration fee
4. To note the current public liability limit of indemnity at £5,000,000 and consider an increase to £10,000,000, the additional premium for which would be £295.87 inclusive of 12% insurance premium tax
5. To note that the 3 year Long Term Agreement with Aviva will expire on 31 October 2018 and to consider and agree renewing the 3 Year Long Term Agreement a year earlier, thus maintaining the reduced rates for a further 3 years
To note planning decisions:
1. 17/00901/FUL | Erection of extension to south elevation of existing factory (part retrospective application) | Sylatech Ltd Ings Lane Kirkbymoorside North Yorkshire YO62 6PX Approved
Fracking
1. To consider and agree the proposal submitted by Cllr Brampton to host a debate between appropriately qualified representatives on the motion “This house believes that UK regulations make fracking safe”
2. To consider the following three proposals submitted by Cllr Chapman:
  1. To consider making representation to North Yorkshire Police and NYCC about the excessive use of police at the test frack site KM8, the associated expense and negative impact on the local community and seeking clarification whether fracking operations in Ryedale are being policed under anti-terrorism law
  2. To consider and agree to adopt a policy statement regarding HGV movement relating to the test frack site at Kirbymisperton
  3. To consider and agree to make representation to North Yorkshire Police and NYCC Highways & Transport expressing concern about the excessive use of discretionary police traffic decisions and the associated impact on the local community
To consider and agree the design of the A170 roundabout
To note that the application for a Street Furniture Licence for the bus shelter on the A170 eastbound has been approved
To consider and agree to appoint a Working Group to liaise with local businesses for the promotion of Kirkbymoorside
To receive information on the current position of the development site at Wainds Field
To consider and agree the appointment of Representative Trustees to The United Charities Trust of Kirkbymoorside
Weed spraying in the Town Centre
1. To note that NYCC have failed to carry out the annual weed spraying throughout the town centre
2. To note that a position statement in respect of the provision or retraction of the aforementioned service has not been provided by NYCC
3. To consider and agree the addition of the annual weed spraying of the town centre to the grounds maintenance schedule
To receive a report on the Repair Cafe held by the Environment Group on 23rd September in the Moorside Room
To note the two flood grants approved by Ryedale District Council
To receive the minutes of the Ryedale Market Towns Promotion Project meeting dated 13th September
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 20 November 2017 at 7.30 pm in Church House

Related Documents:

agenda2017-11-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 20th November 2017

Issued on 14th November 2017 for a meeting of the Town Council to be held at 7.30pm on 20th November 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 16th October 2017
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 October 2017
Fracking
1. To consider and agree the format and arrangements for the debate on the motion “This house believes that UK regulations make fracking safe”
2. To note the response from NYCC Highways & Transport and Third Energy to the policy statement regarding HGV movement relating to the test frack site at Kirbymisperton adopted on 16th October Minute 17101b)ii)
To note the programme of highway works to Ings Lane and the A170 roundabout
The United Charities Trust of Kirkbymoorside
1. To receive information on The United Charities Trust of Kirkbymoorside
2. To consider and agree the appointment of Representative Trustees to The United Charities Trust of Kirkbymoorside http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/CharityWithoutPartB.aspx?RegisteredCharityNumber=232914&SubsidiaryNumber=0
To note information received from NYCC in respect of the annual weed spraying in the Town Centre and consider a response as appropriate
To consider the Ryedale Local Plan Sites Document and Policies Map and agree a suitable response
1. www.ryedaleplan.org.uk/local-plan-sites-publication
To note correspondence from RDC in respect of the 2017/18 Footpaths Winter Maintenance Schedule
To consider the proposal by RDC to join the North Yorkshire Health and Wellbeing Strategy campaign entitled ‘Breathe 2025’, encouraging play areas in Ryedale to become 'smoke free'
To note the next focus for the Don't be a Waster - Reduce, Reuse, Respect campaign
To acknowledge confirmation from the Charity Commission that the Kirkbymoorside and District Sportsfield Committee will be removed from the Charity Registration as it is obsolete
Christmas
1. To note the forthcoming Christmas events
2. To offer thanks to the volunteers involved with the Christmas tree scheme, and the town Christmas lights and decorations
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 18th December 2017 at 7.30pm in Church House

Related Documents:

agenda2017-12-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 18th December 2017

Issued on 12th December 2017 for a meeting of the Town Council to be held at 7.30pm on 18th December 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 20th November 2017
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 November 2017
3. To note the appointment of PKF Littlejohn LLP as external auditor for the 5 year period commencing with the financial year 2017/18
Ryedale Local Plan
1. To note the response from Ryedale District Council to the position statement regarding development sites and receive further information from the Planning Officer
2. To consider the Ryedale Local Plan Sites Document and Policies Map and agree a suitable response www.ryedaleplan.org.uk/local-plan-sites-publication
3. To consider and agree to make representation to RDC, as the Planning Authority, that a full assessment of vehicular movement along the A170 from proposed industrial developments should be completed by NYCC Highways Authority as a condition of the process when considering planning applications
Street Lighting
1. To note correspondence received from NYCC, Electrical Engineering - Road Lighting detailing the phasing out of Low Pressure Sodium Lamps (SOX Lamps) from 2019/2020
2. To consider and agree Phase 2 of the street lighting upgrades to replace the last remaining concrete lighting column (Castlegate, col LP 2), and replacing all the obsolete mercury MBFU lanterns in compliance with NYCC standards and installation of LED lanterns,at a cost of £15,890 + VAT
3. To consider and agree Phase 3 of the street lighting upgrades to replace all the remaining SOX and fluorescent lanterns with either 10W, 20W or 30W LED lanterns as appropriate, in compliance with NYCC standards at an estimated cost of £15,620 + VAT (subject to inflation at the time of commencement of works)
To note correspondence from NYCC with regards to Urban Highway Grass Cutting and agree the option for urban grass cutting for 2018/19
The United Charities Trust of Kirkbymoorside
1. To receive information on The United Charities Trust of Kirkbymoorside
2. To consider and agree the appointment of Representative Trustees to The United Charities Trust of Kirkbymoorside
  1. http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/CharityWithoutPartB.aspx?RegisteredCharityNumber=232914&SubsidiaryNumber=0
A170 Roundabout
1. To receive a report on the works to the A170 roundabout
2. To consider the generous offer made by Lesley Temple to purchase, on behalf of the town, Christmas lights for the A170 roundabout and agree a suitable response
Manor Vale Woodland
1. To note the recommendation of a sonic tomographic survey to assess the extent of decay in the lower parts of the Oak tree at the Gillamoor entrance to Manor Vale pursuant to Minute MV17021
2. To consider and agree appointment of Barnes Associates to carry out the advanced tree assessment at a cost of £315.00 + VAT
To note correspondence received from North York Moors National Park with regards to the informal consultation on the Local Plan Planning Policies covering Tranquillity, Remoteness and Dark Night Skies www.northyorkmoors.org.uk/localplanspecialqualities<http://www.northyorkmoors.org.uk/localplanspecialqualities>
Counter Terrorism
1. To note information received in respect of Guidance to Counter Terrorism issued by Counter Terrorism Security Advisors (CTSAs), part of the North East Counter Terrorism Unit
2. To note receipt of invitation to attend a Counter Terrorism Briefing delivered by a member of the North East Counter Terrorism Unit and agree attendees
Minerals and Waste Joint Plan
1. To note that the Minerals and Waste Joint Plan for North Yorkshire, York and the North York Moors National Park was submitted for independent examination to the Secretary of State for Communities and Local Government on 28th November 2017
2. To consider and agree to liaise with the market towns to make collective representation to the Public Examination in Spring 2018, reiterating the policy position adopted regarding traffic management pursuant to Minute 17101
To consider and agree to submit a letter of concern to NYCC in respect of the response by Third Energy to the policy statement regarding HGV movement relating to the test frack site at Kirbymisperton
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 30 January 2018
Tour de Yorkshire 2018
1. To note that the Tour de Yorkshire race route for 2018 has been announced and Kirkbymoorside features on Saturday 5th May https://letour.yorkshire.com/tour-de-yorkshire-2018/mens-race/stage-3/map/
2. To consider and agree to re-form the 2016 working group to showcase Kirkbymoorside
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 15th January 2018 at 7.30pm in Church House

Related Documents:

agenda2018-01-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 15th January 2018

Issued on 9th January 2018 for a meeting of the Town Council to be held at 7.45pm on 15th January 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting held on 18th December 2017
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 December 2017
To receive an update on progress of arrangements for the debate event
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 8th January 2018
2. To receive recommendations from the Staffing Committee
3. To consider and agree recommendations received from the Staffing Committee
To note the date of the next meeting on 19th February 2018 at 7.30pm in Church House

Related Documents:

agenda2018-02-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 19th February 2018

Issued on 14th February 2018 for a meeting of the Town Council to be held at 7.30pm on 19th February 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the Staffing Committee meeting held on 15th January 2018
2. To receive and approve the minutes of the Meeting held on 15th January 2018
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 January 2018
To note that the debate event will be held at Lady Lumleys School in Pickering on Thursday 8th March 2018
Play Areas
1. To note that the post and rail element of the kissing gate at the south east entrance to Old Road play area has been removed due to damage and the Town Clerk has instructed repairs
2. To note that one element of the Playdale Trim Trail at Old Road play area is damaged
3. To consider and agree the cost of replacement parts, delivery and installation for the Playdale Trim Trail at a cost of £302.61 plus VAT
Sportsfield
1. To consider and agree the cost of £1500 + VAT to replace the boiler at the Cricket and Football Club House with a 24 KW Ideal Logic Combi boiler (7 year warranty)
2. To note the cutting units of the gang mower have been sharpened in accordance with minute 17081 (dated 18th September 2017) wherein 'it was agreed to cover the costs of sharpening the cutting units of the gang mower every 3 years commencing winter 2017, at an estimated cost of £710.00 + VAT (additional charges incurred if it is necessary to fit additional parts or carry out further work to be charged to the pitch clubs).'
3. To note the cost of the aforementioned works of £942.11 + VAT exceeds the approved expenditure of £710 + VAT
4. To consider and agree to charge £232.11 to the pitch clubs, the allocation to be calculated according to the usage ratio of (cricket)17:35(football)
To consider and agree a ceiling figure of £500 to cover the cost of tree works to Ash 504 in Manor Vale woodland, in accordance with the recommendations detailed in the tree survey report
To receive information on progress of the installation of the bus shelter on the A170 eastbound
To note that one of the potted silver birch trees on Piercy End requires replacement and to consider and agree to authorise the Town Clerk to make arrangements for a suitable replacement in consultation with Daisy Garden Centre, the costs associated to comply with minute 411c
To acknowledge receipt of correspondence from In Bloom and consider and agree continued support by contributing £40 towards the cost of a flower tub
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
To consider and agree the expense of £75 per day to purchase 50no. car parking spaces in Town Farm Car Park on 5th and 6th May 2018 at the concessionary day rate of £1.50 each to support the Tour de Yorkshire and annual Tractor Run and Kirkbymoorside 10k events
To note receipt of correspondence from a member of the public raising concerns about the condition of the road surface on Tinley Garth and Westfields and agree an appropriate response
To consider and agree the request by First Kirkbymoorside Scout Group to temporarily store equipment in the Town Council storage container whilst the Scout Hut is under construction
To acknowledge receipt of the progress report of the Repair Cafe held in the Moorside Room on 20th January 2018 and note the date of the next event on 24th March 2018
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of item 20
To receive the nominations for the Community Award and to agree the recipient
To note the date of the next meeting on 19th March 2018 at 7.30pm in Church House

Related Documents:

agenda2018-03-09

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda Finance Committee 9th March 2018

Issued on 2nd March 2018 for a meeting of the Finance Committee to be held in the Moorside Room, 9 Church Street, Kirkbymoorside on 9th March 2018 at 11am

Members of the press and public are welcome to attend

To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 5th October 2017
2. To consider matters arising.
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
Councillors' Audit - To note that a review of the monthly financial reports, business continuity and the risk assessments have been carried out for quarter 3 to agree any recommendations to Council which may arise
To review Internal Audit arrangements and timescales
To review the Internal Audit Terms of Reference
To consider the financial and other risks facing the council and review the internal and external controls in place for management thereof
To review the Risk Assessment Strategy and agree any recommendations to Council
To review the value of items on the Council's Asset Register
Questions to the Chairman
To agree on the date of the next meeting.

Related Documents:

agenda2018-03-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 19th March 2018

Issued on 13th March 2018 for a meeting of the Town Council to be held at 7.30pm on 19th March 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 19th February 2018
2. To receive the minutes of the Finance Committee meeting held on 9th March 2018
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 28 February 2018
3. To receive recommendations from the Finance Committee
4. To agree the appointment of an internal auditor
5. To agree the terms of reference for the internal auditor
To receive a report on the management and completion of the debate event held at Lady Lumleys School in Pickering on Thursday 8th March 2018
To note receipt of a Freedom of Information Request and agree an appropriate response
To note receipt of a request to include links on the Town Council website to external webpages providing information in respect of the UK Government Smart Meters Rollout 2020 and agree an appropriate response
1. Non-domestic - https://www.smartenergygb.org/en/how-to-get-a-smart-meter/who-can-get-a-smart-meter/small-business
2. Domestic - https://selectra.co.uk/guides/smart-meters
To note the Committee on Standards in Public Life is undertaking a review of local government ethical standards and consider an appropriate response https://www.gov.uk/government/consultations/local-government-ethical-standards-stakeholder-consultation
To note the date of the Town Mayor's Charity Ball on 21st April 2018 at Kirkbymoorside Golf Club, all proceeds to go to Kirkbymoorside Community Library
To consider and agree the 2018/19 Levies
Planned Road Closure Notifications
1. 00015701 - Kirby Mills Road, Keldholme The Closure will be in place for a period of 5 days between 26th March 2018 and 30th March 2018 https://roadworks.org/?tm=104958703
To agree a date for the Town Meeting
To receive the schedule of meetings for 2018-19
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16th April 2018 at 7.30pm in Church House

Related Documents:

agenda2018-04-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 16th April 2018

Issued on 10th April 2017 for a meeting of the Town Council to be held at 7.30pm on 16th April 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 19th March 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st March 2018
To receive information about the Community Mapping Project set up jointly between the OPCC and North Yorkshire Police and agree participation in the project
To consider and agree to support Kirkbymoorside Environment Groups’ Plastic Free initiative
Grants
1. To consider and agree the grant application submitted by All Saints Parish Church in the amount of £2500.00 to contribute towards the cost of grass cutting and maintenance of the churchyard
2. To consider and agree the grant application submitted by Kirkbymoorside Environment Group in the amount of £250 to contribute towards the cost of printing the local Shopping Guide
General Data Protection Regulations
1. To note that the General Data Protection Regulations come into force on 25 May 2018
2. To acknowledge receipt of the following information circulated by the Town Clerk:
  1. GDPR checklist and advice issued by SLCC http://mstat260.co.uk/storage/c/014/000000000031/slcc_gdpr_2018_checklist_-_final_version.pdf
  2. GDPR Toolkit for local councils issued by NALC
3. To consider the following draft documents and agree any recommendations prior to adoption at the meeting on 21 May:
  1. Draft GDPR Data/Information Audit
  2. Privacy Notices
    1. Contact Privacy Notice
    2. Email Contact Privacy Notice
    3. New Councillor Privacy Notice
    4. Employee Privacy Notice
    5. Moorside Room Hirers Privacy Notice
    6. ERoB Privacy Notice
  3. Policies
    1. Information Protection Policy
    2. Retention of Documents Policy
    3. Social Media and Electronic Communication Policy
  4. Contact Consent Forms
    1. New Councillor
    2. Employee
    3. Exclusive Rights of Burial
    4. Moorside Room Hirer
    5. Sports Club Tenancy @ the Sportsfield
4. To note that clarification with regards to the criteria for appointment of a Data Protection Officer is still awaited from SLCC
To note that on 29 March 2018 Ryedale District Council submitted the Development Plan Document entitled ‘Ryedale Plan- Local Plan Sites Document and the Policies Map’ for Examination in Public
To note correspondence issued by a member of the public to NYCC Highways Authority and subsequently to the Town Council with regards to safety concerns associated with vehicles parking in close proximity to the junctions off West Fields Road and agree to support the resultant measures taken by NYCC Highways Authority to remedy the situation
To note the proposed Lane Closure to carry out maintenance paint works to Hodge Beck New Bridge, A170 Kirkbymoorside from 14th May to 11th June 2018
To note correspondence received from the Kirkbymoorside Bowling Club requesting reimbursement of the £200 penalty charge by HMRC for late registration of the Lease with the Land Registry Office and consider a suitable response
To receive the Town Mayor's Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive reports from Members on delegated matters
Questions to the Chair
To note the date of the next meeting on 21st May 2018 at 7.30pm in Church House

Related Documents:

agenda2018-05-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 21st May 2018

Issued on 16th May 2018 for a meeting of the Town Council to be held at 7.30pm on 21st May 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Ashworth’s report of his engagements since the Ordinary Meeting of the Town Council in April and comments on his period of office
To give a vote of thanks to Councillor Ashworth for his work during the year 2017-2018
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
3. Representatives
  1. Five Towns Meeting
  2. Ryedale Market Towns Working Group
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16th April 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th April 2018
Annual Accounts and Return to 31st March 2018
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2018 and approve as appropriate
2. To approve the Accounts for the year to 31st March 2018
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2018
4. To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2018
5. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2018
6. To approve a report on variances in the accounts beyond the permitted 15%
7. To approve Minutes of items a-f above
Grant Applications
1. To consider and agree the grant application submitted by Kirkbymoorside History Group for £600 to contribute towards the cost of room hire, commercial printing of programmes, advertising and banners to promote the 'Kirkbymoorside Heritage Day 2018' event
2. To consider and argee the grant application submitted by Moorsbus Community Interest Company for £400 to contribute towards the cost of contracts associated with the Moorsbus
3. To consider and agree the grant application submitted by Kirkbymoorside Community Library (CLiC) for £2,000 to contribute towards the cost of cleaning the Library building
To review the Town Cemetery charges and agree any changes as appropriate
General Data Protection Regulations
1. To consider the following draft data audit, notices, policies and forms and recommend any changes:
  1. Draft GDPR Data/Information Audit
  2. Privacy Notices
    1. Privacy Notice - General
    2. Privacy Notice - Staff, Councillors & Volunteers
    3. Contact Privacy Notice
    4. Email Contact Privacy Notice
    5. New Councillor Privacy Notice
    6. Employee Privacy Notice
    7. Moorside Room Hirers Privacy Notice
  3. Policies
    1. Information Protection Policy
    2. Retention of Documents Policy
    3. Social Media and Electronic Communication Policy
  4. Contact Consent Forms
    1. New Councillor
    2. Employee
    3. Moorside Room Hirer
    4. Sports Club Tenancy @ the Sportsfield
2. To consider and agree to adopt the data audit, notices, policies and forms
3. To note the ICO's Statement on the General Data Protection Regulations and advice from SLCC confirming that a Data Protection Officer cannot be appointed until the legislation is made to state if the Town Council requires one
To note the launch of the 2018 National Rural Crime Survey, open to all members of the public, closing date for submissions 10 June 2018 http://www.nationalruralcrimenetwork.net/survey
To acknowledge correspondence received from a member of the public with regards to site 156 on the Ryedale Local Plan and agree a suitable response
NYCC Highways & Transportation
1. To receive correspondence from NYCC Highways and Transportation in respect of the proposed introduction of no waiting at any time restrictions (double yellow lines), on the North West side of Tinely Garth, between the junctions of Shaw Drive and Westfield/West End
2. To note the submission made by the Town Clerk on behalf of the Town Council pursuant to consideration of the same at the April meeting Minute 17233
3. To receive the response from NYCC Highways and Transportation in response to the aforementioned submission at 21b and agree a suitable response
4. To receive correspondence from NYCC Highways and Transportation in respect of the proposed introduction and extension of no waiting at any time restrictions (double yellow lines), on Dale End and Castlegate, in the vicinity of the mini roundabout at the top of High Market Place and agree a suitable response
To consider and agree to support the Rotary campaign to eradicate polio by resolving to purchase either:
1. 5000no. crocus corms at a cost of £100 to be planted on the A170 verge on approach to the town from Pickering; or
2. 10,000no. corms at a cost of £200, to be planted on the A170 verge on approach to the town from Pickering and Helmsley
3. https://www.rotarygbi.org/what-we-do/purple4polio/
To consider and agree the cost of £150 to refurbish the two public benches outside the Memorial Hall in conjunction with the building decorating works currently in progress
To note the next focus for Ryedale District Council’s Don’t be a Waster – Reduce, Reuse, Respect campaign is ‘making do and mending’
To receive a report on progress of the Great Plastic Pick Up event in conjunction with Kirkbymoorside Environment Group on 13 May 2018
To consider and agree to support a 'Keep Kirkbymoorside Tidy' campaign proposed by Cllr Chapman to include the following initiatives:
1. encourage participation by Kirkbymoorside Primary School to run a competition for Keep Kirkbymoorside Tidy posters
2. encourage businesses to join in by sweeping outside their premises
3. implement a “stub it, bin it” campaign to stop cigarette butts littering the pavements
To receive correspondence from Kirkbymoorside Community Primary School expressing thanks for the Town Council's support of the Kirkbymoorside 10k event
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 18th June 2018 at 7.30 pm in Church House

Related Documents:

agenda2018-06-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18th June 2018

Issued on 12th June 2018 for a meeting of the Town Council to be held at 7.30pm on 18th June 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive the minutes of the Annual Town meeting held on 8th May 2018
2. To receive and approve the minutes of the Meeting held on 21st May 2018
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st May 2018
Grants
1. To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre for £1560.00 to pay for the annual rent for the Kirkbymoorside programmes
2. To consider and agree the grant application submitted by Kirkbymoorside Land Art Project for £170.00 to contribute towards the cost of materials for the 'Evolution of Kirkbymoorside Man' land art in May 2018
3. To consider and agree the grant application submitted by Kirkbymoorside Land Art Project for £300.00 to complete and promote a video showreel
4. To consider and agree the grant application submitted by Kirkbymoorside Land Art Project in conjunction with Kirkbymoorside Youth Club for £250.00 to contribute towards the cost of materials for the Community Art Day in July 2018
Ryedale Plan
1. To note that the examination of the Ryedale Plan - Local Plan Sites Document will be held over two weeks commencing Tuesday 25th September 2018
2. To consider and agree either:
  1. to nominate a member to make representation orally at the examination hearings; or
  2. to make written representation
Black Swan
1. To note that matter of the poor state of the Black Swan has been further escalated by Ryedale District Council and the proprietor has been requested to carry out works to remedy the poor external condition of the building
2. Pursuant to minute 18026 the extent of RDC's power to enforce repairs to historic buildings is to take action under Section 215 of the Town and Country Planning Act 1990 https://www.legislation.gov.uk/ukpga/1990/8/section/215
3. To note that information has been received from the Operations Manager, LT Management Services Limited, confirming that NewRiver are planning an investment at the Black Swan and are in the process of completing the recruitment process as governed by the Code of Practice
NYCC Highways & Transportation
1. To receive correspondence from NYCC Highways with regards to traffic concerns on West End and agree a response
2. To note that NYCC Highways have carried out a risk and safety assessment of the 2no. silver birch trees on Piercy End and 1no. silver birch on High Market Place and receive the recommendations of the Tree and Countryside Officer
To note Yorkshire Housing's intention to sell the block of garages at Ryedale View and to consider relocation of the mosaics from Ryedale View play area
To note that CPALC is no longer in operation and consider and agree membership to the Local Council Public Advisory Service (LCPAS) at a cost of £200 per annum
To note the #DontBeAWaster – Reduce, Reuse, Respect campaign is turning its attention to the theme of fly-tipping throughout June
To consider an agree to purchase a Red Ensign at a cost of £28 and to fly the same on Merchant Navy Day, 3rd September https://www.seafarers.uk/campaigning/merchant-navy-day/
To acknowledge thanks received from Kirkbymoorside Environment Group for the grant in the amount of £250 towards the printing of the Shopping Guide https://kirkbymoorsideenvironment.files.wordpress.com/2016/10/2016-shopping-guide-pdf-final.pdf
To note receipt of an email submission by a member of the public and the Town Clerk's response addressing all matters raised
To receive information on the Plastic-Free initiative and “stub it, bin it” campaign
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 16th July 2018 at 7.30pm in Church House

Related Documents:

agenda2018-07-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16th July 2018

Issued on 10th July 2018 for a meeting of the Town Council to be held at 7.30pm on 16th July 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting of the Ordinary Town Council dated 18th June 2018
2. To receive the minutes of the Play Area & Sports Committee meeting dated 28th June 2018
3. To receive the minutes of the Manor Vale Management Committee held on 9th July 2018
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th June 2018
3. To note that the 2018/19 budget for Grants has been allocated and consideration of grant applications will resume in April 2019
4. To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £80.08 (increased from £71.76 in July 2017, £65.52 in July 2016, £59.28 in July 2015 and £55.64 in November 2014)
Bus Shelter on the A170 eastbound
1. To note receipt of correspondence from residents opposing the installation of the bus shelter
2. To note that NYCC Highways Authority have suspended the street furniture licence pending reconsideration upon completion of a public consultation exercise of the properties in the vicinity of the bus stop
3. To receive information on the procedures involved and considerations made by NYCC Highways Authority when determining approval of the licence issued on October 2017
4. To receive information from Northern Ryedale Transport Group in respect of the proposed bus shelter
5. To consider and agree appropriate action based on the information provided
Traffic Concerns on West End
1. Pursuant to Minute 18044 dated 18th June 2018 to note the response from NYCC Highways to the Town Council’s correspondence regarding traffic concerns on West End.
2. To note receipt of the petition signed by residents in support of the proposal to introduce a one way traffic system eastbound on West End provided to the Town Council and NYCC Highways Authority
3. To receive information on the cost implications of installing bollards on the pavement along West End in order to prevent vehicles mounting the pavement in the interest of pedestrian safety
4. To consider and agree the installation of bollards on West End in collaboration with NYCC Highways Authority
5. To consider and agree a ceiling budget of £3000 to be allocated from the development fund, to contribute to the cost of supply and installation of bollards in collaboration with NYCC Highways Authority
18/00599/CAT | Notice to Fell Trees in a Conservation Area | Fell 2 Silver Birch | 43 Penny Piece & 48 Piercy End Kirkbymoorside YO62 6DQ
1. To note correspondence issued to residents by the Town Clerk on 26 June
2. To consider and agree a suitable response to Application 18/00599/CAT | Notice to Fell Trees in a Conservation Area | Fell 2 Silver Birch | 43 Penny Piece & 48 Piercy End Kirkbymoorside YO62 6DQ
Play Areas & Sports Committee
1. To receive the recommendations of the Play Areas & Sports Committee pursuant to the meeting on 28th June 2018
  1. http://docs.kirkbymoorsidetowncouncil.gov.uk/agendapas2018-06-28
  2. http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes18-19/PAS/2018-06-28PAS.pdf
2. Old Road Play Area
  1. To consider and agree the recommendations of the Play Areas & Sports Committee to carry out repairs to the skatepark as detailed in the Annual Play Area inspection
  2. To consider and agree the Play Areas & Sports Committee bid for funds to be allocated from the Development budget to cover the expense of repairs to the skatepark, the cost of which are in excess of the Play Area & Sports Committee budget
  3. To consider and agree the recommendations of the Play Areas & Sports Committee to consult with the local community via The Moorsider to determine the preference for new play area equipment and the amount of grant funding required
  4. To consider and agree the purchase of 10m3 of 8-40mm Play Grade Bark at a cost of £656.70 + VAT for the Playdale climber bark pit at Old Road play area
3. Sportsfield car park
  1. To receive quotations for resurfacing the car park at the sportsfield
  2. To consider and agree the recommendations of the Play Areas & Sports Committee to consult with the sports clubs to determine the feasibility of applying for S106 and Community Grant funding collectively with the Town Council to cover the costs of the project
Half Basketball Court at Old Road play area
1. To consider and agree the need for fencing at the half basketball court
2. To receive information on the options and cost implications of fencing at the half basketball court
3. To consider and agree the cost of suitable fencing at the half basketball court
To consider and agree the format of representation at the examination of the Ryedale Plan - Local Plan Sites Document https://www.ryedaleplan.org.uk/local-plan-sites/submission-and-forthcoming-examination
Community Public Access Defibrillator (CPAD)
1. To consider and agree the request by the proprietors of the George & Dragon to adopt the Community Public Access Defibrillator (CPAD) in response to notice provided from Yorkshire Ambulance Service NHS Trust regarding the transfer of ownership and sustainability of the CPADs back to the Communities
2. To consider and agree to relocate the CPAD and install it on the exterior wall of the Moorside Room at a cost of £268.00 + VAT
To consider and agree to renew the 3 year Service Agreement with Smith of Derby for servicing of the Church Clock at a cost of either:
1. £470.00 net & vat, to be invoiced in advance as before; or
2. to return to an annual cost of £172.00 net & vat, subject to a small increase each following year, the invoice to be sent after each service has been carried out
To consider and agree to offer support to Michael Hill C.Eng MIET and resistance to those who look to denigrate him again
To receive information on progress of the review of NYCC’s policy towards Vehicle Activated Speed signs
To note the #DontBeAWaster – Reduce, Reuse, Respect campaign is turning its attention to the theme of environmental crime throughout July
To note that a fly-tipping task force 'Operation Eyeball', has been formed to tackle fly-tipping in rural parts of North Yorkshire and Ryedale
To acknowledge receipt of an invitation by Next Steps Norton to celebrate their achievement of The Queen's Award for Voluntary Services on Friday 10th August and agree a suitable response
To note that the Town Council's Community First Yorkshire membership is due for renewal and agree to renew the same at a cost of £35 + VAT
To consider and agree the Town Clerks attendance to the SLCC 2018 Darlington Regional Training Seminar at a cost of £75 + VAT
To note that the Town Clerk's SLCC membership is due for renewal and agree to renew the same at a cost of £185
To note that the Town Clerk's ALCC membership is due for renewal and agree to renew the same at a cost of £30
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 17th September 2018 at 7.30pm in Church House

Related Documents:

agenda2018-09-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 17th September 2018

Issued on 11th September 2018 for a meeting of the Town Council to be held at 7.30 pm on 17th September 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16th July 2018
2. To consider matters arising
Casual Vacancy
1. To resolve to declare Councillor Well's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
2. To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
Vacancies
1. To agree to fill two vacancies on the Town Council by co-option
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 August 2018
3. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2018 by PKF Littlejohn LLP with no matters raised (Sections 20(2) and 25 of the Local Audit and Accountability Act 2014 and Accounts and Audit Regulations 2015 (SI 2015/234))
Traffic Concerns on West End
1. To receive the response with regards to the proposal to install bollards on West End - 6 in favour: 30 in opposition
2. To consider and agree the feasibility of the proposal to install bollards on West End on the basis of the response received
3. To receive information from NYCC Highways with regards to the feasibility of introducing a One Way traffic system westbound on West End
4. To receive correspondence on behalf of Tinley Garth residents opposing a One Way traffic system westbound on West End
5. To receive correspondence from the pupils at Kirkbymoorside Community Primary School with regards to traffic concerns on West End
6. To consider and agree any appropriate action on the basis of information received
Insurance
1. To review the summary of sums insured prior to the renewal of the Insurance on 1 November 2018
2. To consider and agree the annual premium rate of £2,680.21 inclusive of 12% insurance premium tax plus the £25.00 policy administration fee
To note that pursuant to Minute 18066 Tree Preservation Order (TPO) No 347/2018 has been made by Ryedale District Council in respect of the Silver Birch trees located at 43 Penny Piece & 48 Piercy End Kirkbymoorside YO62 6DQ
To note that pursuant to Minute 18067c) II. applications have been submitted to the Ryedale Community Grant fund by Kirkbymoorside Bowls, Football and Squash Clubs in conjunction with the Town Council’s application for S106 monies to cover the costs of the project to resurface the car park at the sportsfield for a decision on 15 November 2018
To note correspondence regarding eligibility to participate in the Examination of the Ryedale Plan
To note that North York Moors National Park Authority are seeking views on the North York Moors Draft Local Plan, comments to be received by 12 October 2018 www.northyorkmoors.org.uk/preferredoptions
Governments proposal to allow the exploration phase of hydraulic fracturing (fracking) to be allowed under Permitted Development
1. To receive correspondence from Frack Free Helmsley/Kirkbymoorside and agree a suitable response
2. To consider and agree to endorse local control of fracking by Mineral Planning Authorities;
3. To consider and agree support of the current North Yorkshire MWJP and the Definitions within it;
4. To consider and agree to support Ryedale District Council’s instruction of the planning officers to respond to the government consultation accordingly, by rejecting the changes proposed for PD and NSIP as inappropriate and with the view that the North Yorkshire MWJP should have primacy for all planning decisions at all stages of fracking;
5. To consider and agree to support Ryedale District Council’s request of NYCC to support this opposition to government policy.
To consider and agree the proposal by Cllr Chapman on behalf of 'Let Communities Decide' that The Moorside Room be available free of charge on Saturday 29th September from 10am to 1pm for a public information event
To consider and agree to pursue improvements to the half basketball court at Old Road play area and to authorise the Town Clerk to consult with the young people who proposed the court and to determine the cost implications of the various options
To note that pursuant to Minute 18067 10m3 of 8-40mm Play Grade Bark has been purchased and the exercise to apply the bark to the Playdale climber pit at Old Road play area and to the woodland trail at Ryedale View play area was completed on 11th September by the Community Payback team coordinated by Humberside Lincolnshire & North Yorkshire Community Rehabilitation Company Limited (HLNY CRC)
To consider and agree the request of the local Rotary for the addition of an information panel to the 'Welcome to Kirkbymoorside' sign detailing 'Home of the Moors Gateway Rotary', the costs to be met by applicant
The Royal British Legion Remembrance Service and Parade, Sunday 11th November 2018
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade
2. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
To note the #DontBeAWaster – Reduce, Reuse, Respect campaign draws to a close
To receive correspondence from Next Steps Mental Health Resource Centre
To receive correspondence from Kirkbymoorside Town Brass Band
To note that Howe End will be closed for a period of 1 day between 21st September 2018 and 21st September 2018 PLANNED ROAD CLOSURE NOTIFICATION - 00017678 https://roadworks.org?tm=107961937
To note that the spoil heap has been transferred from the town cemetery to Holt Farms, Lingmoor Farm in accordance with Regulation 12 of the Waste (England and Wales) Regulations 2011
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 15 October 2018 at 7.30 pm in Church House

Related Documents:

agenda2018-10-05

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda - Finance Committee 18th October 2018

Issued on 11th October 2018 for a meeting of the Finance Committee to be held at the Moorside Room, 9 Church Street, Kirkbymoorside, YO62 6AZ on 18th October 2018 at 10am

Members of the press and public are welcome to attend

To elect a Chair for the ensuing year
To receive apologies for absence.
To receive Declarations of Interest in items on the agenda.
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 9th March 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
To review the value of items on the Council's Asset Register
Capital Budget
1. To consider specific reserves for depreciating assets
2. To consider the level of general reserve required
Revenue Budget
1. To create an initial draft budget for the financial year 2019/20
2. To consider and agree to make recommendation to the Town Council regarding the precept
To agree on the date of the next meeting

Related Documents:

agenda2018-10-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 15th October 2018

Issued on 9th October 2018 for a meeting of the Town Council to be held at 7.30pm on 15th October 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 17th September 2018
2. To receive the minutes of the Manor Vale Management Committee meeting on 8th October 2018
3. To receive the minutes of the Five Towns meeting held on 3rd July 2018
4. To consider matters arising
To receive an application for the vacancy on the Town Council and to elect the candidate by co-option
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 September 2018
West End - To receive correspondence from NYCC Highways Authority in response to the Town Council's application for an experimental Traffic Regulation Order to implement a one-way system on a trial basis and agree a suitable response
To consider and agree an extension to the consultation regarding the bus shelter on the A170 eastbound
Christmas Lights
1. To note that arrangements are in progress in respect of the new Christmas lights for the A170 roundabout, very generously gifted to the town by Lesley Temple
2. To note that the new Christmas lights on the A170 roundabout will need to be suspended from a mast which will be inserted into a ground fixed sleeve, works to install the sleeve to be carried out by NYCC Highways contractors
3. To note that electrical testing was carried out on the town Christmas lights on 8th October 2018 and it was determined that repairs to 5no. Christmas motifs are not viable
4. To consider and agree the purchase of 5no. Christmas motifs and set a ceiling budget for the same
To consider and agree to delegate authority to the Town Clerk to appoint contractors (with a minimum of £3million Public Liability Insurance) to carry out remdial repairs and maintenance works, within the parameters of the Financial Standing Orders and Minute 411c
To consider and agree the installation of additional signage at the play areas
To consider and agree to support an application to Trading Standards to set up a No Cold Calling Zone on West Pastures
To note that Ryedale District Council are conducting a review of the polling districts, polling places and polling stations and agree a response as appropriate https://www.ryedale.gov.uk/pollingreview
To consider and agree the proposal by Cllr Chapman that Kirkbymoorside set up and promote a “stub it”, “bin it” campaign
To note the relaunch of Ryedale District Council's 'Don't Be A Waster - Reduce, Reuse, Respect' campaign and forthcoming events
To consider and agree the proposal by Cllr Chapman that the NYCC Youth Club be offered regular use of the Moorside Room at the reduced rate of £10
To receive a report on the Repair Café held by the Environment Group on 22nd September 2018 in the Moorside Room
To note information received from Spacehive in respect of opportunities for crowd funding for civic projects entitled 'Transforming spaces and bringing communities together in Ryedale' https://www.spacehive.com
To consider and agree making a donation to the RDC Chairman's Charity Fund
To note that resurfacing works are scheduled to take place in Town Farm car park on 8th November 2018
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 19 November 2018 at 7.30 pm in Church House

Related Documents:

agenda2018-11-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 19th November 2018

Issued on 13th November 2018 for a meeting of the Town Council to be held at 7.30pm on 19th November 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 15th October 2018
2. To receive the minutes of the Finance Committee meeting held on 18th October 2018
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 October 2018
3. To receive recommendations from the Finance Committee regarding the budget for 2019/20
4. To determine the precept for 2019/20
5. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 24th November 2018 at the concessionary day rate of £1.50 each
To appoint Cllr Holroyd to the Finance, Planning and Staffing Committees, Councillors Audit and Disciplinary Panel
Bus Shelter at A170 Eastbound bus stop
1. To note that the consultation on the proposal to install a bus shelter at the eastbound bus stop on the A170 closed on Friday 9th November 2018
2. To note that 34 submissions were received in support of the proposal and 169 submissions were received opposing the proposal
3. To note that NYCC Highways Authority have determined not to reissue the licence for the bus shelter
Traffic Concerns on West End
1. To receive information from NYCC Highways Authority on a proposed priority system for traffic on West End
2. To consider and agree to carry out an informal consultation with the West End residents and businesses to determine support of the proposal
To receive information on progress of the Ryedale Market Towns Promotion Project
To receive correspondence from RDC in respect of the 2018/19 Footpaths Winter Maintenance Schedule and agree a suitable response
To consider and agree the proposal by Cllr Chapman to offer free usage of the Moorside Room, when unoccupied (including utilities), for non-charging, volunteer run, council supported projects
To consider and agree the proposal by Cllr Chapman that The Moorsider, should evolve to include more contributors and independent editorship
To consider and agree the proposal by Cllr Chapman for high street business promotion signs to be installed on the A170 in proximity to the roundabout
New Equipment at Old Road Play Area
1. To note that the closing date for submissions in respect of the consultation on the proposal for new play area equipment at Old Road play area was Friday 9th November 2018
2. To note that 59 votes were recorded: Option A 20; Option B 2; Option C 37
3. To note additional responses to the consultation by members of the public
4. To consider and agree to apply to the Big Lottery Fund Awards for All grant scheme for £9,847.75 being the cost of supply and installation of Option C, Hurac XS Cyclone Unit
To note that pursuant to Minute 18012 no expression of interest has been received from the young people who proposed the court in response to correspondence detailing the proposal to implement improvements to the half basketball court at Old Road play area
To note the response from Ryedale District Council to the Town Council’s suggestion to use the Moorside Room as a polling station venue
Community Award
1. To invite nominations for the Community Award
2. To note that nominations for the Community Award are required by 31 January 2019
Christmas
1. To note that pursuant to minute 18125d) the 5no Christmas motifs (3 x TL303W and 2 x TL173) have been purchased at a cost of £2,253.00 + VAT (including delivery)
2. To note that the works to install a socket to accommodate the Christmas lighting system on the A170 roundabout will be carried out by NYCC Highways contractors in w/c 26th November
3. To offer thanks to the volunteers involved with the Christmas tree scheme, and the town Christmas lights and decorations
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive reports from Members on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of item 26
To receive an application for the vacancy on the Town Council and agree to elect the candidate by co-option
To note the date of the next meeting on 17th December 2018 at 7.30pm in Church House

Related Documents:

agenda2018-12-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 17th December 2018

Issued on 11th December 2018 for a meeting of the Town Council to be held at 7.30pm on 17th December 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 19th November 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 November 2018
West End
1. To note that pursuant to minute 18150 dated 19th November the informal consultation on traffic management proposals on West End closed on 7th December and all submissions have been sent to NYCC Highways Authority for determination
2. To receive additional information relevant to the traffic management proposals on West End
3. To note that the County Council has no funding allocated to assess or implement Resident Parking schemes
4. To receive a report on the responses from the informal consultation on traffic management proposals on West End
New Equipment at Old Road Play Area
1. To receive information on inclusive play equipment pursuant to Minute 18156d)
2. To consider and agree the preferred option for funding and choice of play equipment:
  1. Option 1: apply to the Big Lottery Fund Awards for All grant scheme for £9,847.75 being the cost of supply and installation of the Hurac XS Cyclone Unit
  2. Option 2: apply to the Big Lottery Fund Awards for All grant scheme for £9,952.80 being the cost of supply and installation of the Oyster roundabout and 2.1m Free standing slide
  3. Option 3: allocate £4,596.95 from the Town Council reserves to cover the cost of supply and installation of the Oyster roundabout and apply to the Big Lottery Fund Awards for All grant scheme for £9,847.75 being the cost of supply and installation of the Hurac XS Cyclone Unit
Welcome to Kirkbymoorside Sign
1. To consider and agree the request made by the Businesses of Kirkbymoorside for the addition of an information panel promoting the local businesses
2. To consider and agree to replace the existing 'Welcome to Kirkbymoorside' sign on approach from Helmsley with the same design as the sign on approach from Pickering at a cost of £300
3. To consider and agree to donate the existing 'Welcome to Kirkbymoorside' sign on approach from Helmsley to the History Group
4. To receive information from NYCC Highways Authority and RDC as the Planning Authority on the criteria for signage, pursuant to Minute 18155 dated 19th November
  1. https://www.northyorks.gov.uk/road-signs-markings-and-bollards
  2. https://www.highwaycodeuk.co.uk/signs-and-signals.html
To congratulate the winners of the 2018 Best Dressed Christmas Window as decided by Angela and Malcolm Richardson as follows:
1. 1st Place ‘Love my Hair’, West End
2. 2nd Place ‘Jems Hair Design’, Market Place
3. 3rd Place ‘Holme Lea Country Interiors’, Crown Square
To note that the S106 grant application in respect of resurfacing the car park at the sportsfield has been deferred
To receive information on the Ryedale Market Towns Promotion Project
To receive information on progress of Musical Memories
To acknowledge receipt of thanks from the organisers of the Christmas market
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 21st January 2019 at 7.30pm in Church House

Related Documents:

agenda2019-01-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 21 January 2019

Issued on 16th January 2019 for a meeting of the Town Council to be held at 7.30pm on 21st January 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 17th December 2018
2. To receive the draft minutes of the Staffing Committee meetings held on 15th January 2019
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 December 2018
West End
1. To receive information from Tim Coyne, Improvement Manager NYCC Highways & Transportation regarding traffic concerns on West End and associated management proposals
2. To consider and agree an appropriate response to information received
Ryedale Car Parking Strategy
1. To note that Ryedale District Council are appointing consultants to undertake development of a Ryedale Car Parking Strategy
2. To consider and agree a summary report of local parking issues to be submitted to the consultant
To consider and agree proposals received from the Businesses of Kirkbymoorside for the wording of the information panel to be included on the 'Welcome to Kirkbymoorside' sign promoting the local businesses
To note correspondence from NYCC with regards to Urban Highway Grass Cutting and agree the option for urban grass cutting for 2019/20
A170 Roundabout Maintenance contract and Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery and Play Area) contract
1. To note that the contract for maintenance of the A170 roundabout expires on 31 March 2019
2. To consider and agree to amend the terms of the contract specified in Section 4 - Contract Conditions to a rolling contract in accordance with the criteria stipulated in term 1.3
3. To consider and agree to apply the same amendments to the contract for Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery and Play Area) with effect from 1 April 2019
To receive information on the Ryedale Market Towns Promotion Project
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
To note that repairs have been carried out to the gates at the north east, south east and south west entrances to Old Road play area
To consider and agree to invite members of the public to form a Christmas Committee
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 15th January 2019
2. To record congratulations and thanks to Lisa Bolland, from the Staffing Committee, for her excellent service to the Council
3. To note that a six month interim Staffing Committee meeting will be scheduled
4. To receive recommendations from the Staffing Committee
5. To consider and agree recommendations received from the Staffing Committee
To note the date of the next meeting on 18th February 2019 at 7.30pm in Church House

Related Documents:

agenda2019-02-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 18th February 2019

Issued on 12th February 2019 for a meeting of the Town Council to be held at 7.30pm on 18th February 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 21st January 2019
2. To receive minutes of the Manor Vale Management Committee meeting held on 4th February 2019
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 January 2019
West End
1. To receive information from the informal meeting on 5th February regarding traffic concerns on West End
2. To note that arrangements have been made for traffic surveys on West End and Westfields, in proximity to the Community Primary School, at a cost of £350 + VAT, the sites for which were determined by NYCC Highway Authority engineers
3. To note criterion 2.2b) of the 'Policy for 20mph Speed Limits' stipulates '20mph speed limits by signs alone should only be used where mean vehicle speeds are 24mph or lower'
4. To consider and agree to delegate authority to the Town Clerk to apply, on behalf of the Town Council, for 20mph speed limits on West End and Westfields in proximity to the Community Primary School, if the results of the traffic surveys satisfy the aforementioned criterion, in order to expedite matters and avoid the need to await further consideration at the next Ordinary meeting of the Town Council on 18th March 2019
5. To consider and agree to encourage members of the public to participate in the 'Community Speed Watch' initiative
  1. https://www.northyorkshire-pfcc.gov.uk/how-can-we-help/common-problems/community-speed-watch/
  2. https://www.northyorks.gov.uk/speed-limits-speeding-and-road-safety-concerns
Parish Elections 2019
1. To receive information on the parish elections 2019
2. To receive the draft 2019 Election leaflet and agree any revisions prior to publication
To consider and agree to cover the cost of installing a suitable hardstanding on the verge of the A170 westbound to accommodate a police speed van
Old Road play area
1. To consider and agree to waive standing order 11 ‘Rescission of previous resolutions’ which states that “A resolution (whether affirmative or negative) of the Council shall not be reversed within 6 months.”
2. To consider and agree the proposal by Cllr Chapman to remove the signage at the play areas contrary to the resolution recorded in Minute 18127 dated 15th October 2018
3. To consider and agree the proposal by Cllr Chapman to investigate the feasibility of installing lighting at Old Road play area
4. To consider and agree to explore funding options available for the proposed lighting at Old Road play area
5. To consider and agree the proposal by Cllr Chapman to carry out the following improvements to the half basketball court:
  1. back netting to complete the original brief
    1. option a - curved wooden backstop @ £1639.20
    2. option b - plain fencing @ £700
  2. repair the surface to a professional standard - no quotation provided
In Bloom
1. To consider and agree continued support by contributing £80 towards the cost of maintaining a flower tub and the flower beds surrounding the war memorial in the churchyard
2. To consider and agree the request by In Bloom that the Town Council cover the cost of approximately £500 for the clearing works associated with the project to redesign the Millennium garden outside the Community Primary School
To consider and agree to support the 'Keep Britain Tidy' campaign by promoting the 'Great British Spring Clean 2019' 22 March to 23 April 2019 https://keepbritaintidy.cmail20.com/t/i-e-nhtykkt-ykhyyukrtk-k/
To note that the two silver birch trees on Piercy End are now protected by Tree Preservation Order 347
Ryedale Plan - To note that a schedule of Main Modifications to the Local Plan Sites Document, together with Sustainability Appraisal and Habitat Regulations Assessment of the Main Modification has been published for public consultation between 4 February 2019 and 18 March 2019
To receive the 2018 usage reports for the public wi-fi
To receive correspondence from residents of Vivers Place requesting that the concrete base at the bus stop on the A170 eastbound be removed and replaced with grass, and agree a suitable response
To note that the Town Clerk has successfully negotiated with Ryedale District Council for free parking in Town Farm car park on Sunday 5th May to support the annual Tractor Run and Kirkbymoorside 10k events
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of item
To receive the nominations for the Community Award and to agree the recipient
To note the date of the next meeting on 18th March 2019 at 7.30pm in Church House

Related Documents:

agenda2019-03-11

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk

Agenda - Finance Committee March 2019 - DEFERRED Consideration of agenda items by full council on 18th March 2019

Issued on 11th October 2018 for a meeting of the Finance Committee to be held at the Moorside Room, 9 Church Street, Kirkbymoorside, YO62 6AZ on 18th October 2018 at 10am

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18th October 2018
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Councillors' Audit - To note that a review of the monthly financial reports, business continuity and the risk assessments have been carried out for quarter 3 to agree any recommendations to Council which may arise
To review Internal Audit arrangements and timescales
To review the Internal Audit Terms of Reference
To review the Risk Assessment Strategy and consider the financial and other risks facing the council and the internal and external controls in place for management thereof, and agree any recommendations to Council
To review the value of items on the Council's Asset Register
Questions to the Chairman
To agree on the date of the next meeting.

Related Documents:

agenda2019-03-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 18th March 2019

Issued on 12th March 2019 for a meeting of the Town Council to be held at 7.30pm on 18th March 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 18th February 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 28 February 2019
3. Councillors' Audit - To note that a review of the monthly financial reports, business continuity and the risk assessments have been carried out for quarter 3
4. To review Internal Audit arrangements and timescales
5. To review and agree the Internal Audit Terms of Reference
6. To review the Risk Assessment Strategy and consider the financial and other risks facing the council and the internal and external controls in place for management thereof
7. To review the value of items on the Council's Asset Register
8. To agree the appointment of an internal auditor
Traffic Concerns
1. To receive the traffic survey reports in respect of West End and Westfields
2. To note that pursuant to Minute 18217d. the survey reports have been submitted to NYCC Highways Authority for determination
3. To note additional information in respect of the evaluation of 20mph speed limits https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/757307/20mph-headline-report.pdf
4. To note the response provided to MP Kevin Hollinrake by David Bowe, Corporate Director, NYCC pursuant to concerns raised by the Town Council regarding the 20mph criterion, detailed in Minute 18195 b. dated 21st January 2019
5. To receive an advisory poster designed by the Kirkbymoorside Traffic Group and agree the wording 'supported by the Town Council' as a demonstration of the Town Council's support in principal of the groups objectives
To consider and agree to cover the cost of installing a suitable hardstanding on the verge of the A170 westbound to accommodate a police speed van
Old Road play area
1. To receive information from the police in respect of the signage at the play areas and agree any appropriate action
2. To receive information about the Keynsham Memorial Park lighting project
  1. To consider and agree to consult initially with neighbouring residents to determine their support of the installation of lighting at Old Road play area
3. To receive quotations for the following improvements to the half basketball court:
  1. curved gallery wall constructed of galvanised steel posts and heavy duty mesh netting
  2. repair the surface to improve the bounce
4. To consider and agree to undertake a public consultation to determine the interest in additional features, varied height hoops and educational panels, to enhance the outdoor Basketball court
5. To note that there remains £4,787 in S106 funds and the deadline for the first round of applications is 10th May 2019 with determination on 25th July 2019
6. To consider and agree to submit an application for S106 funding for the cost of the works detailed in 9c.I
Sports Field
1. To receive correspondence from the Kirkbymoorside Tennis Club detailing the proposal to renovate the Club premises to include the provision of water and drainage and agree a response
2. To agree the 2019/20 Levies
To consider and agree to undertake a management review of the Moorside Room
'Great British Spring Clean 2019' 22 March to 23 April 2019 https://keepbritaintidy.cmail20.com/t/i-e-nhtykkt-ykhyyukrtk-k/
1. To agree a date for the Kirkbymoorside Spring Clean 2019
2. To consider and agree a ceiling figure to cover the cost of refreshements, to be provided by Summit Bakery, for the event participants, to be made available from the Moorside Room
Pump Hill
1. To consider and agree to exchange the existing triple litter bin at Pump Hill with the single litter bin at the skatepark
2. To consider and agree the cost of purchase and supply of a commemorative bench to be installed at Pump Hill
To note that a Joint Parish Council meeting will be held at 9.30am on 9th April 2019 at the NYMNPA offices in Helmsley and will include address of delays to the 4G/Emergency Services Network
To receive correspondence from the British Weights and Measures Association
To agree a date for the Town Meeting
To receive the schedule of meetings for 2019/20
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 15th April 2019 at 7.30pm in Church House

Related Documents:

agenda2019-04-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 15th April 2019

Issued on 10th April 2019 for a meeting of the Town Council to be held at 7.30pm on 15th April 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the meeting held on 18th March 2019
2. To receive the minutes of the Staffing Committee meeting held on 22nd March 2019
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 March 2019
3. To note the 2019/20 National Joint Council for Local Government Services (NJC) pay scales with effect from 1 April 2019
To consider and agree the grant application submitted by All Saints Parish Church in the amount of £3000 to contribute towards the cost of grass cutting and maintenance of the churchyard
Traffic Concerns
1. To receive correspondence from Lisa Winward, Chief Constable North Yorkshire Police in respect of the traffic concerns on West End
2. To note that pursuant to the recent traffic surveys North Yorkshire Highway Authority will pursue the creation of Traffic Regulation Orders to implement 20mph speed limits on West End, Tinley Garth and Westfields in proximity to the Primary School through the necessary consultation process, firstly with the statutory consultees, then if there are no insurmountable objections, a wider public consultation will be undertaken
Old Road play area
1. To note that pursuant to Minute 18243b)i. the initial consultation has been carried out with the residents immediately neighbouring Old Road play area to determine support of the proposal to install lighting
2. To receive the response to the initial consultation
3. To consider and agree any appropriate action
'Stub it, Bin it' Campaign
1. To produce and display 'Stub it, Bin it' notices
2. To consider and agree to offer to purchase a cigarette bin for each business on the understanding that the business will be responsible for installing the bin and management of the same
3. To agree the options for cigarette bins:
  1. BX37 2330 Ashurst aluminium cigarette bin @ £49.99 + VAT + carriage
  2. SR1574 - Economy No Butts Bin @ £18.95 + VAT + carriage
  3. Galvanised steel bucket and sand from £5
Remembrance Day
1. To note that the 'Lest We Forget' commemorative bench has been installed at Pump Hill
2. To consider and agree to display red lights on the A170 roundabout as a mark of Remembrance on 11th November each year
3. To consider and agree the cost of the installation and dismantling of the lighting display
The Moorsider
1. To receive the Spring issue of The Moorsider
2. To note that the previous designer of The Moorsider retired in December 2018 and the Spring issue of The Moorsider was designed by the Town Clerk
3. To note the annual subscription fee of $71.40 with Lucid Software Inc.
4. To consider and agree continuing design of The Moorsider by the Town Clerk, at the previously agreed fee of £150 per issue (associated costs detailed in Minute 18154)
To receive the free public wi-fi usage report for Q1 2019
To note the consultation on the Draft Priorities for the North Yorkshire Fire and Rescue Plan 2019/21 is currently in progress
To note changes to the local bus services from 28 April 2019
To receive information from Allerton Waste Recovery Park, the waste treatment facility which deals with black waste from homes across York and North Yorkshire
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 20th May 2019 at 7.30pm in Church House

Related Documents:

agenda2019-05-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 20th May 2019

Issued on 15th May 2019 for a meeting of the Town Council to be held at 7.30pm on 20th May 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Ashworths report of the year 2018-2019 and comments on his period of office
To give a vote of thanks to Councillor Ashworth for his work during the year 2018-2019
To elect the Deputy Town Mayor for the coming year
To record the Declaration of Acceptance of Office of Councillors
To record the completion of Mandate for Local Authority in accordance with Financial Standing Orders
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
3. Representatives
  1. Five Towns Meeting
  2. North Ryedale Public Transport Group
  3. Police – Kirkbymoorside Community Consultation Group
  4. Kirkbymoorside Environment Group
  5. John Stockton Trust Foundation
To consider and agree a zero tolerance practice for all communications with the Town Council, its members and Officer that are in any way abusive
To agree a standard response to any abusive communications and that any such communications will be referred to the appropriate authority
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 15th April 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th April 2019
Annual Accounts and Return to 31st March 2019
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2019 and approve as appropriate
2. To approve the Accounts for the year to 31st March 2019
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2019
4. To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2019
5. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2019
6. To approve a report on variances in the accounts beyond the permitted 15%
7. To approve Minutes of items a-f above
Grant Applications
1. To consider and agree the grant application submitted by Kirkbymoorside Flying Club for £340 to repaint the Flying Club cabin at the sportsfield
2. To consider and agree the grant application submitted by Friends of Ryedale School for £2000 match funding towards the cost of a UEFA standard community 3G pitch to be built on the site of Ryedale School
Co-op Store
1. To receive correspondence from Kirkbymoorside Environment Group in respect of their communications with the Co-op outlining their wishes for the new store in the town and consider an appropriate response
2. To receive information from the Applicant and Agent of the proposed new Co-op store
Planning
1. To review planning applications:
  1. 119/00467/ADV | Display of non-illuminated business name lettering to existing front and side timber fascia | HSBC Bank 5 Piercy End Kirkbymoorside North Yorkshire YO62 6DQ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PPZQ80NOJVJ00
  2. 19/00468/FUL | Change of use of bank (Use Class A2) to a mixed use of ground floor cafe (Use Class A3) and ground and first floor artists studios (Use Class B1) with a second floor attic storage area (part retrospective application) | HSBC Bank 5 Piercy End Kirkbymoorside North Yorkshire YO62 6DQ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PPZQ82NOJVM00
  3. 19/00491/HOUSE | Erection of replacement garage and alterations to garden room | 11 Springfield Lane Kirkbymoorside North Yorkshire YO62 6LU https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=PQ75NINOJXA00
2. To note Planning Decisions:
  1. 19/00186/HOUSE | Erection of single storey side extension and detached garage following demolition of existing garage. | 5 Kildare Garth Kirkbymoorside YO62 6LN Approved
To receive correspondence from a member of the Northern Ryedale Transport Group and agree a suitable response
Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 17th June 2019 at 7.30 pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2019-06-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 17th June 2019

Issued on 11th June 2019 for a meeting of the Town Council to be held at 7.30pm on 17th June 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 20th May 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st May 2019
NYCC Highways & Transportation
1. To note that due to significant opposition no waiting at any time restrictions (double yellow lines), on the North West side of Tinley Garth, between the junctions of Shaw Drive and Westfield/West End will not be introduced
2. To note that due to significant opposition no waiting at any time restrictions (double yellow lines), on Dale End and Castlegate, in the vicinity of the mini roundabout at the top of High Market Place will not be introduced/extended
3. To receive correspondence from NYCC Highways & Transportation in respect of proposed 20mph speed limit on West Fields, West End and Tinley Garth and agree a suitable response
Grants
1. To note that there remains £4,160 available for allocation from the 2019/20 grant budget
2. To receive the following grant applications:
  1. Grant application submitted by Kirkbymoorside Brass Band for £2500 to contribute towards the cost of the new concert hall
  2. Grant application submitted by Kirkbymoorside Community Library for £2600 to cover the annual cost of cleaning Church House
  3. Grant application submitted by Kirkbymoorside History Group for £750 to cover the printing and advertising costs associated with the Kirkbymoorside Heritage Day on Saturday 20th July 2019
  4. Grant application submitted by Moorsbus CIC for £500 to cover the associated costs of one bus for two days service
  5. Grant application submitted by Next Steps Mental Health Resource Centre for £1560 to pay for the annual rent for the Kirkbymoorside programmes
3. To consider and agree the allocation of funds from the 2019/20 grant budget
Town Council Standing Orders and Charges
1. To review the Standing Orders and agree any changes as necessary
2. To review the Financial Standing Orders and agree any changes as necessary
3. To review the Town Cemetery charges and agree any changes as appropriate
To review the Community Resilience Plan and agree any changes as necessary
To consider and agree the cost of £372 + VAT for replacement of the central guide pulley of the All Saints Church clock to be carried out with the 2020 service visit (allocation of expenditure from 2020/21 budget)
Tree Preservation Orders
1. To note that tree works have been carried out at Grace Lane Vets, as detailed in the Conditional Approval granted by Ryedale District Council dated 3rd April 2019 in respect of Application 19/00248/TPO Fell T1 Horse Chestnut and crown reduce by 4m T2 and T3 Horse Chestnuts all of TPO 322/2009
2. To consider identifying other trees within the parish that have a need for preservation and agree to liaise with land owners and respective agencies where appropriate in order to ensure their conservation
3. To consider and agree to make enquiries of the Ryedale District Council regarding the process for identifying trees that are unsafe and the criteria for removing preservation orders in order to fell such trees
4. To consider and agree to adopt a position statement with regards to tree works that wherever necessary any works should be as conservative as possible to ensure the protection of the local trees
To note the purchase of 2 sets of spare defibrillator pads for each of the Cardiac Science Powerheart G5 and iPAD SP1 AED defibrillators at a total cost of £107.90 + VAT
To receive information on the possibility of a shared dog warden service and agree the criteria for participation in a pilot scheme
To receive guidance provided by The Royal British Legion regarding Insurance liabilities associated with Remembrance Parades for 2019
To note the revised precept figures from the Ministry of Housing Communities and Local Government (MHCLG) which show that the average Band D precept increase in 2019/20 was actually 4.9% and not 5.7% as published in March https://www.nalc.gov.uk/news/entry/1210-nalc-welcomes-mhclg-precept-revision?utm_source=Members&utm_campaign=6c152b83cd-EMAIL_CAMPAIGN_2018_07_03_10_21_COPY_01&utm_medium=email&utm_term=0_206970988f-6c152b83cd-323661929
To note the North Yorkshire County Council consultation on the renewal of subsidised local bus services in April 2020 is in progress and comments must be submitted by Wednesday 31 July 2019
'Keep Kirkbymoorside Litter Free'
1. To note that pursuant to minutes 18266b) and 19016b) on 20th May all local eateries were consulted to determine their interest in supporting the proposed 'Stub it, Bin it' campaign, with a closing date for responses of 31st May 2019
2. To note that no expressions of interest were received in response to the consultation
3. To consider and agree the installation of 'Keep Kirkbymoorside Litter Free' notices on all suitable litter bins throughout the town
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 15th July 2019 at 7.30pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2019-07-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 15th July 2019

Issued on 9th July 2019 for a meeting of the Town Council to be held at 7.30pm on 15th July 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 17th June 2019
2. To receive the minutes of the Manor Vale Management committee meeting held on 8th July 2019
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th June 2019
To receive a report on the findings of the Kirkbymoorside Flood identification and alleviation measures study carried out by WSP flood risk team, part of the Ryedale Flood Risk Project
To consider and agree to adopt a 'Commitment to Equality, Diversity & Inclusion' policy
Grants
1. To note that there remains £2,910 available for allocation from the 2019/20 grant budget
2. To consider and agree the allocation of funds from the 2019/20 grant budget to the following grant applications:
  1. Grant application submitted by Kirkbymoorside Community Library for £2600 to cover the annual cost of cleaning Church House
  2. Grant application submitted by Next Steps Mental Health Resource Centre for £1560 to pay for the annual rent for the Kirkbymoorside programmes
Play Areas
1. To receive the annual play area inspection report
2. To note that the Town Clerk has instructed the following repairs:
  1. Richter Cantilever Swing - realignment of chains and replacement of seat
  2. Spring Tyres - repair to surfacing and replacement of 2no. grasslock matt
  3. Toddler play area gate - removal of broken spring mechanism
  4. Fencing and gate between play area and skatepark - repair/replace fence panels, replace gate post and re-hang gate (caused by vandalism on 14th June)
  5. Skatepark - quotation awaited from HAGS
3. To consider and agree any other action as necessary
4. To note that the half day childrens arts activity, part of the 'Smoke Free Play Areas' initiative, will be held on 22nd August 2019 from 10.30am
To note that Ryedale District Council adopted the Ryedale Plan - Local Plan Sites Document, Development Plan Document and Policies Map on 27 June 2019
1. The Ryedale Plan https://www.ryedaleplan.org.uk/local-plan-sites/submission-and-forthcoming-examination
2. Kirkbymoorside Policies Map https://www.ryedaleplan.org.uk/images/Site_plans_nov/Kirkbymoorside_Policies_Map_Nov_2018.pdf
3. Keldholme Policies Map https://www.ryedaleplan.org.uk/images/Site_plans_nov/Keldholme_Policies_Map_Nov_2018.pdf
To consider and agree a response to the North Yorkshire County Council consultation on the renewal of subsidised local bus services in April 2020
To note that on 2 July 2019 the North York Moors National Park Authority submitted the draft North York Moors Local Plan to the Government for independent examination www.northyorkmoors.org.uk/localplan<http://www.northyorkmoors.org.uk/localplan>
To consider and agree the request of the Kirkbymoorside Environment Group to submit street furniture licences for tree planting along the A170, Old Road and West Pasture
To note that the 2020 May Bank Holiday will be moved to mark 75 anniversary of VE Day
Training & Membership
1. To consider and agree the purchase of the 11th Edition of 'Arnold-Baker on Local Council Administration' by Paul Clayden at a cost of £103.99
2. To consider and agree the purchase of 'The Laws of Parks and Open Spaces' by Paul Clayden at a cost of £36.00
3. To note the Town Clerk has completed the following training:
  1. Fraud & Scam Awareness (provided by NYCC)
  2. Equality & Diversity (£30.00 + VAT)
4. To consider and agree the Town Clerks attendance to the SLCC 2019 North Regional Training Seminar on 31st July 2019 at a cost of £90 + VAT plus travel expenses
5. To note that the Town Council's annual membership of Community First Yorkshire is due for renewal on 22nd July 2019 and agree to renew the same at a cost of £42 https://communityfirstyorkshire.org.uk/
6. To note that the Town Clerk's annual SLCC membership is due for renewal on 1st August 2019 and agree to renew the same at a cost of £196
7. To note that the Town Clerk's annual ALCC membership is due for renewal on 1st August 2019 and agree to renew the same at a cost of £40
To note that works to clear the length of the public footpath of all encroaching vegetation from West End to Feversham Drive, through Wainds Field to Nevilles Walk and Piercy End have been carried out in accordance with the Grounds Maintenance contract specifications (minute 16161), instructed by the Town Clerk
To note that a planter has been installed on the cobbles on Market Place to protect the manhole for the town Christmas tree at a cost of £68
To consider and agree to add a link on the Town Council website to help people find their nearest Jobcentre Office https://www.jobcentrejobs.co.uk/
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 16th September 2019 at 7.30pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2019-09-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16th September 2019

Issued on 11th September 2019 for a meeting of the Town Council to be held at 7.30pm on 16th September 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 15th July 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st August 2019
3. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2019 by PKF Littlejohn LLP with no matters raised (Sections 20(2) and 25 of the Local Audit and Accountability Act 2014 and Accounts and Audit Regulations 2015 (SI 2015/234))
4. 2020/21 Budget
  1. To receive correspondence from Kirkbymoorside Tennis Club in respect of the costs associated with the project to upgrade the Tennis Club house
  2. To receive correspondence from Kirkbymoorside In Bloom with regards to the cost implications of annual planting, installation and watering of the flowering baskets
  3. To agree to include consideration of financial contribution to the project costs detailed in d. I and II above, when determining the 2020/21 budget
5. Section 106 Grant
  1. To note the successful application for financial assistance in the amount of £2500 to contribute to the cost of improvement of the outdoor half basketball court at Old Road play area
  2. To agree expenditure of the balance of project costs of £817.41 from the designated reserves
  3. To agree instruction of the works
Trees
1. To consider and agree to identify suitable locations in the Old Road play area and the town cemetery for the planting of trees
2. To receive information regarding action required to improve the health of the planter trees on Piercy End and agree a ceiling budget to cover the cost of materials and services required
The Royal British Legion Remembrance Service and Parade, Sunday 10th November 2019
1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade
2. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
3. To consider and agree the purchase of 4no. 'Garden Tommy' silhouettes at £50(+ VAT + delivery) each, to be installed on the A170 roundabout for a period of one month to mark Remembrance Day https://shop.therebutnotthere.org.uk/collections/our-tommy/products/garden-tommy
Christmas
1. To consider and agree the purchase of new Christmas lights for the town tree on Market Place and the church tree in All Saints churchyard
2. To consider and agree to apply for funding from the NYCC County Councillor Locality Budget to contribute to the cost of new Christmas lights
3. To note that the PAT Testing has been carried out to all the Christmas lights
4. To note that remedial repairs have been carried out to the manhole on Market Place including the manufacture of a fabricated socket and circular lid at a cost of £295.00
5. To consider and agree the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 30th November 2019 at the concessionary day rate of £1.50 each
To consider and agree to add a link on the Town Council website to help people find their nearest Register Office https://www.registerofficenearme.com
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 21st October 2019 at 7.30pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2019-10-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 21st October 2019

Issued on 15th October 2019 for a meeting of the Town Council to be held at 7.30pm on 21st October 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 16th September 2019
2. To receive the draft minutes of the Finance Committee meeting dated 30th September 2019
3. To receive the draft minutes of the Manor Vale Management Committee meeting on 7th October 2019
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 September 2019
3. To receive recommendations from the Finance Committee regarding the budget for 2020/21
4. To agree the budget for 2020/21 and determine the precept
5. To note that the Councillors Audit for Q1 and Q2 has been carried out
Insurance
1. To note the Commercial Combined Insurance Policy falls due for renewal on 1st November 2019
2. To note that the insurance scheme has been transferred from Aviva to RSA due the increased cover limits (now £15m public liability & higher personal accident limits) and competitive rating, and to consider and agree the annual premium rate of £2,229.19 (including IPT and fees, reduced from £2,642.54 with Aviva in 2018) under the terms of a new 3 year long term agreement
3. To consider and agree the recommendation for Cyber Package Insurance from Touchstone Underwriting Ltd for the period from the 1st November 2019 to the 31st October 2020 at a premium (including IPT and all fees) of £305.00
To receive the Operational Inspection Report carried out at Old Road play area and skatepark on 2 October 2019 and note that at the time of issue of the agenda the recommended repairs detailed on page 10 are in progress
To receive information in respect of the North Yorkshire Electric Vehicle charging project
'Climate Emergency'
1. To receive the Friends of the Earth's '20 actions parish and town councils can take on the climate and nature emergency' https://policy.friendsoftheearth.uk/reports/20-actions-parish-and-town-councils-can-take-climate-and-nature-emergency
2. To note that Ryedale District Council declared a 'Climate Emergency' at its meeting on 10th October 2019
3. To note the free drop in event 'Cut My Carbon Footprint' on Saturday 2nd November, 10.30am - 2pm at the Milton Rooms, Malton Market Place
North Yorkshire County Council
1. To note NYCC are recruiting members to the North Yorkshire Local Access Forum, the closing date for which is 8th November 2019
2. To note the online ‘Your Services, Your Say’ consultation at www.northyorks.gov.uk/yourservicesyoursay, the closing date for which is Monday 18th November
To receive correspondence from Ryedale Citizens Advice
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 18 November 2019 at 7.30 pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2019-11-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18th November 2019

Issued on 12th November 2019 for a meeting of the Town Council to be held at 7.30pm on 18th November 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Ordinary Meeting held on 21st October 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st October 2019
VAS
1. To note that the contract for deployment of the temporary VAS units expires on 30 March 2020
2. To receive information from NYCC on the extension of temporary Vehicle Activated Sign (VAS) protocol
3. To consider and agree the deployment of VAS units in Kirkbymoorside post March 2020
West End
1. To receive a request by the residents of three properties on West End for the installation of bollards only for the length of footway between 36 and 40 West End
2. To note that there are utilities apparatus in the footway at the proposed location between 36 and 40 West End and trial holes would be required to ascertain service location and depth prior to excavation to install bollards
3. To consider and agree to re-visit the consultation with West End residents for the installation of bollards only between 36 and 40 West End
Website Accessibility
1. To note the new government regulations for public sector bodies’ websites will come into effect from 23 September 2020
2. To receive information on the website accessibility resources https://www.nalc.gov.uk/news/entry/1313-new-website-accessibility-regulations-resources?utm_source=Members&utm_campaign=f0ecc02212-EMAIL_CAMPAIGN_2018_06_08_03_15_COPY_01&utm_medium=email&utm_term=0_206970988f-f0ecc02212-323661929&mc_cid=f0ecc02212&mc_eid=[UNIQID])
Complaints
1. To note complaints received from former councillor Derek Chapman in April 2019 and further to confirm that the complaints were referred immediately to the Monitoring Officer at Ryedale District Council
2. To note the Town Council submitted a full and detailed response refuting all the allegations made, dated the 20th June 2019
To receive the response from Helmsley Town Council to North Yorkshire Police, Fire and Crime Commissioner in respect of the replacement of fire engines with 3-person Tactical Response Vehicles (TRVs) dated 25th October 2019
To consider and agree the use of any spare Town Council Christmas decorations for display in the town, to be co-ordinated by the Town Clerk
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 16th December 2019 at 7.30 pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2019-12-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16th December 2019

Issued on 10th December 2019 for a meeting of the Town Council to be held at 7.30pm on 16th December 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Ordinary Meeting held on 18th November 2019
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th November 2019
Vehicle Activated Traffic Signs
1. To receive information of the cost implications and logistics of installing Vehicle Activated Traffic Signs on the A170 pursuant to Minute 19112
2. To consider and agree the deployment of Vehicle Activated Traffic Signs in Kirkbymoorside post March 2020
West End – Installation of 3no. planters on the length of pavement from 36 to 40 West End
1. To note that pursuant to Minute 19133 written acceptance of the proposal and acknowledgement of responsibility for the maintenance of planters has been received from the affected residents at 36, 38 and 40 West End
2. To note that the street furniture licence has been approved by NYCC Highways according to the specifications detailed on the application
3. To note that correspondence was delivered to all West End residents on 5th December notifying them of the Town Councils decision to install planters
4. To agree the cost of supply and delivery of 3no. planters at £510.00 + VAT (£165.00 each + £15 delivery), from the pre-allocated budget (Minute 19113c)
5. To agree the initial planting of 3no. planters by Daisy Garden Centre, from the pre-allocated budget (Minute 19113c)
Old Road Play Area
1. To receive quotations for repairs to the wetpour surfaces in the toddler play area and agree the cost of repairs
2. To receive the Environmental Art designs for the educational panels to be incorporated in the curved gallery wall at the half outdoor basketball court
King's Street
1. To receive information from All Saint's Church detailing the identity of the short length of roadway leading from Crown Square to the entrance to All Saints Churchyard as King's Street
2. To consider and agree to submit an Application for Street Name Allocation to Ryedale District Council to officially recognise the road identified as King's Street at a cost of £500
Public Bench on A170
1. To note that the public bench on the A170 between Kirkbymoorside and Kirkdale has been removed as it was damaged beyond repair
2. To consider and agree replacement of the bench, including remedial repairs to the concrete base, at a cost of £300
To consider and agree replacement of the gate at the entrance to Manor Vale woodland from Castlegate at a cost of £548 + VAT (supply and installation)
To note that pursuant to Minute 19080 works to the planters on Piercy End have been instructed and will be carried out early in January 2020
To receive information from All Saints’ Church Warden concerning vandalism to the footway lighting in the churchyard
To receive information of the Ryedale Learning Multi-Academy Trust Consultation
To congratulate the winners of the 2019 Best Dressed Christmas Window:
1. 1st Place ‘Essential Health & Beauty’, 3 Market Place
2. 2nd Place ‘The Fabric Room at The Home Decorating Centre’, 7 Market Place
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 20th January 2020 at 7.30 pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-01-27

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:48+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 27 January 2020

Issued on 21st January 2020 for a meeting of the Town Council to be held at 7.30pm on 27th January 2020 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Ordinary meeting held on 16th December 2019
2. To receive minutes of the Staffing Committee meeting dated 20th January 2020
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st December 2019
3. To note that the Councillors Audit for Q3 was conducted by Cllrs Coughlan and Holroyd on 20th January 2020
To receive the draft Ryedale Destination Development Plan and agree a suitable response to the consultation
To receive information on progress of the proposed introduction of a 20mph speed limit on West End, Westfields and Tinley Garth
To receive correspondence from Phil Whild, Group Manager, North Yorkshire Fire & Rescue Service in response to concerns raised pursuant to minute 19116 dated 18th November 2019
To consider and agree the allocation of a suitable area for the planting trees in the Old Road play area and the cemetery
To receive the NYCC footways winter maintenance schedules 2019/20 and agree continued authorisation for RDC Streetscene Operations to assess the conditions at 5.30am each morning and treatment of the Priority 1 footways on a rechargeable basis
To note that works to the wetpour surfaces in the toddler play area at Old Road were carried out on 14th January pursuant to minute 19131a. dated 16th December 2019
To receive a report on progress of the works to install additional features at the half basketball court at Old Rod play area
To consider and agree membership to Yorkshire Local Council Association (YLCA) including affiliation with the National Association of Local Council (NALC), the fee for which is £745 from 1 April 2020 to 31 March 2021 (fee calculation is based on 2524 electors)
To note that the Ministry of Housing, Communities and Local Government has advised that the appropriate sum for the purpose of section 137(4)(a) of the Local Government Act 1972 for parish and town councils in England for 2020-21 is £8.32
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
To consider and agree the request of PCSO Sean Simpson for access to the Moorside Room during late shifts
To consider and agree to support the Local Electricity Bill and sign up to the campaign for more local, clean energy generation that would benefit local communities
To note the consultation on the first draft of the Local Industrial Strategy written by the York, North Yorkshire and East Riding (YNYER) Local Enterprise Partnership (LEP) is running from 13th to 31st January 2020 allowing businesses and the public to give their views on this major plan for growth https://www.businessinspiredgrowth.com/local-industrial-strategy-consultation/
To receive information submitted by Ryedale Community Transport on the availability of accessible transport within Ryedale and agree a response
To receive information submitted by Ryedale Foodbank and agree a response
To receive the public wi-fi usage report for Q4 of 2019
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 20th January 2020
2. To receive recommendations from the Staffing Committee
3. To consider and agree recommendations received from the Staffing Committee
To note the date of the next meeting on 17th February 2020 at 7.30pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Clerk to Kirkbymoorside Town Council

agenda2020-02-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 17th February 2020

Issued on 11th February 2020 for a meeting of the Town Council to be held at 7.30pm on 17th February 2020 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Ordinary meeting held on 27th January 2020
2. To receive minutes of the Staffing Committee meeting dated 27th January 2020
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 31st January 2020
To consider and agree continued support of In Bloom by contributing £80 towards the annual cost of maintaining the flower bed surrounding the war memorial in All Saints churchyard, and one flower tub
'Keep Britain Tidy'
1. To consider and agree to support the 'Keep Britain Tidy' campaign by promoting the 'Great British Spring Clean 2020' 20 March to 13 April 2020 https://keepbritaintidy.cmail20.com/t/ViewEmail/i/BF808FBDC4349CB62540EF23F30FEDED/EE90CC8E366988D63FEC1D8A50AFD3BD
2. To note that all necessary permissions have been granted for the installation of a post mounted bin on the PRoW leading from High Market Place through Dog & Duck Farm
3. To note that a suitable location has been identified for the installation of a post mounted bin on Keld Head Road (no permissions necessary)
4. To consider and agree the purchase of 5no. post mounted litter bins at a cost of £49.00 each (+ £55.00 delivery charge + VAT)
To receive the consultation report and correspondence confirming the Ryedale Federation Governing Board's decision to convert the four schools within the Ryedale Federation to academy status as part of a new multi-academy trust, to be known as the Ryedale Learning Trust
To consider and agree attendance of the Town Clerk to the North Yorkshire Branch SLCC AGM and Training on March 28th 2020 at a cost of £30
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To agree to exclude members of the public from discussion of item 16
To receive the nominations for the Community Award and to agree the recipient
To note the date of the next meeting on 16th March 2020 at 7.30pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Clerk to Kirkbymoorside Town Council

agenda2020-03-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - 16th March 2020

Issued on 10th March 2020 for a meeting of the Town Council to be held at 7.30pm on 16th March 2020 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Ordinary meeting held on 17th February 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 29th February 2020
3. To review the Internal Audit Terms of Reference
4. To review the Risk Assessment Strategy and consider the financial and other risks facing the council and the internal and external controls in place for management thereof, and agree any recommendations to Council
5. To review the Council's Asset Register
6. To agree the appointment of an internal auditor
Transport
1. To receive information from Kenneth Gill, Chief Officer, Ryedale Community Transport on the availability of accessible transport within Ryedale, pursuant to minute 19163 dated 27th January
2. To receive the summary of changes to Subsidised Local Bus Services from April 2020
To receive information regarding the options for works necessary to detect a leak and repair the water pipe at the sportsfield and agree instruction and expenditure of the works
Website Accessibility (pursuant to minute 19114 dated 18th November 2019) - To note the purchase of Joomla WCAG2.1 compliant template (including 508 & ADA compliance) at a cost of £82.13 (incl VAT) https://www.joomla-monster.com/joomla-templates/i/132-jm-commune-offices
To note that North Yorkshire County Council is consulting on a new policy on developer contributions for education, closing date 1st April 2020 https://www.northyorks.gov.uk/consultation-proposed-policy-developer-contributions-education
'Keep Britain Tidy' - To note that all publication notices have been issued and arrangements are in place for the Kirkbymoorside Spring Clean event on 4th & 5th April pursuant to minute 19179 dated 17th February
To receive information about the Hidden Disabilities Sunflower scheme and agree to support the campaign https://hiddendisabilitiesstore.com/about-hidden-disabilities-sunflower
To receive correspondence from a member of the public in respect of the skate park at Old Road play area and agree a suitable response
To note the Clerks RoSPA & RPII certificates of training expire in June 2020 and agree attendance of the ROSPA Routine Playground Inspection course at York on Wednesday 17th June 2020 at a cost of £250 + VAT, plus £100(No VAT) RPII Examination Fee(Optional)
To receive the 2020/21 schedule of meetings
To note the 11th Classic Car event organised by York Motor Club will pass through Kirkbymoorside, from Wombleton towards Fadmoor, on Saturday 21st March from 5.30pm
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To agree to exclude members of the public from discussion of item 22
To receive an application for the vacancy on the Town Council and agree to elect the candidate by co-option
To note the date of the next meeting on 20th April 2020 at 7.30pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Clerk to Kirkbymoorside Town Council

agenda2020-05-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18th May 2020

Issued on 13th May 2020 for a meeting of the Town Council to be held remotely via Zoom at 7.00pm on 18th May 2020

Meeting access details:

https://zoom.us/j/94636671812?pwd=YnlzQlpscnI5U0JhM1MvazNobHRWUT09
Meeting ID: 946 3667 1812
Password: 492113
One tap mobile
1. +442034815240,,94636671812#,,1#,492113# United Kingdom
2. +443300885830,,94636671812#,,1#,492113# United Kingdom
Dial by your location:
1. +44 203 481 5240 United Kingdom
2. +44 330 088 5830 United Kingdom
3. +44 131 460 1196 United Kingdom

Members of the press and public are welcome to attend

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Holroyds report of the year 2019-20 and comments on his period of office
To give a vote of thanks to Councillor Holroyd for his work during the year 2019-20
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegated teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
3. Representatives
  1. Five Towns Meeting
  2. North Ryedale Public Transport Group
  3. Police – Kirkbymoorside Community Consultation Group
  4. Kirkbymoorside Environment Group
  5. John Stockton Trust Foundation
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 16th March 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To note the purchase of 1no. Lenovo V145 laptop and associated charges by JRA Services Ltd to clone existing operating system and transfer files @ £504.00 + VAT to replace the existing Town Council laptop, authorised in accordance with Minute 19208 dated 16th March
3. To receive the Financial Summary to 30th April 2020
Annual Accounts and Return to 31st March 2020
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2019 and approve as appropriate
2. To approve the Accounts for the year to 31st March 2020
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2020
4. To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2020
5. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2020
6. To approve a report on variances in the accounts beyond the permitted 15%
7. To approve Minutes of items a-f above
To review decisions concerning access to all public spaces, play areas, sports fields and cemetery in keeping with current government COVID 19 guidance
1. https://www.gov.uk/government/speeches/pm-address-to-the-nation-on-coronavirus-10-may-2020
2. https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do
Grant Applications
1. To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1092 to cover the cost of rent for the Kirkbymoorside sessions
2. To consider and agree the grant application submitted by Kirkbymoorside History Group in the amount of £600 to contribute to the cost of a full day event in celebration of the 75th Anniversary of the Victory in Europe to be held post CV-19
3. To consider and agree the grant application submitted by Friends of Kirkbymoorside Primary School in the amount of £2000 to contribute towards the project costs to regenerate and add to the existing play equipment at the school
Sports field
1. To receive the 2020/21 Levy calculations
2. To consider and agree to waive the 2020/21 levy charges in response to the coronavirus situation
3. To consider and agree to absorb the cost of utilities at the sports field for the period during which the facilities have not been accessible due to the coronavirus
Planning
1. To review planning applications:
2. 20/00412/HOUSE | Erection of single storey rear garden room extension | Kings Lea Vivers Place Kirkbymoorside YO62 6EA https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=Q9WGM6NOG6Z00
3. To note Planning Decisions:
  1. 20-00286-FUL | Demolition of existing derelict stone barn and erection of general purpose building for storage of feed, small agricultural equipment, work van and tools and for storing and working on applicants motorcycles | Velgrae Barn Carter Lane Kirkbymoorside YO62 6DS Approved
Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters
Receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 15th June 2020 at 7.30 pm venue and accessibility to be confirmed

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-06-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 15th June 2020

Issued on 10th June 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 15th June 2020

Meeting access details:

Join Zoom Meeting https://zoom.us/j/98355828333?pwd=RHExdjRtM3plSUFvaDN0MlpHSWJ4Zz09

Meeting ID: 983 5582 8333 Password: 254941

One tap mobile

+441314601196,,98355828333#,,1#,254941# United Kingdom
+442034815240,,98355828333#,,1#,254941# United Kingdom

Dial by your location

+44 131 460 1196 United Kingdom
+44 203 481 5240 United Kingdom
+44 330 088 5830 United Kingdom

Members of the press and public are welcome to attend

Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 18th May 2020 and the 2019/20 Mayors Report (Appendix A)
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
Community Support
1. To receive an update from a representative of the Community Support Organisation (CSO), pursuant to Minute 20021
2. To receive the draft SWOT analysis for Kirkbymoorside in respect of the Community Connect - Ryedale approach to community efforts and addressing isolation and agree any additions/revisions
3. To note the response from Ryedale Federation with regards to the arrangements for families eligible for a free school meal, pursuant to Minute 20021
To consider financial matters:
1. To note the monthly subscription charge of £14.39 (incl VAT) to facilitate remote meetings of the Council and its committees via Zoom, in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020
2. To note the following expenditure from the Mayors Allowance (2019/20 allowance determined at minute 19011 dated 20th May 2019 - no expenditure incurred; 2020/21 allowance determined at minute 20008 dated 16th May 2020):
  1. 'Celebrating Kirkbymoorside's Community Spirit' feature in the June issue of the Handymag at a cost of £100.80
  2. Printing of 100no. bespoke thank you cards at a cost of £65.00
3. To note the cost of £5.00 for the spring planting of the flower tub located at the Christmas tree manhole on Market Place and agree to delegate authority to the Town Clerk to make payment of future maintenance costs of the planter from petty cash provided expenditure is with the budget provisions of budget code 10
4. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
5. To receive the Financial Summary to 31st May 2020
6. To consider closure of account number 51387707 balance £0.00
Town Council Standing Orders and Charges
1. To review the Standing Orders and agree any changes as necessary
2. To review the Financial Standing Orders and agree any changes as necessary
3. To consider the period of Exclusive Right of Burial to a period not exceeding 100 years and to review the charges for the Exclusive Right of Burial from 1 April 2020
4. To review the Cemetery charges and agree any changes as necessary
5. To revise the Town Council Burial Ground Policy as appropriate
Grant Applications
1. To consider the grant application submitted by All Saints Parish Church for £3000 to contribute towards the cost maintenance of All Saints graveyard and Millennium Garden
2. To consider the grant application submitted by Kirkbymoorside Community Library (CLIC) for £1300 to contribute to the cost of cleaning Church House
Vehicle Activated Traffic Signs
1. To note that pursuant to Minute 20020 dated 18th May 2020 the application to the NYCC Environment Budget in the amount of £2500 to contribute to the cost of vehicle activated signs has been awarded by County Councillor Val Arnold
2. To consider expenditure of the balance of project costs in the amount of £3,327.50 + the VAT for the full project costs to install 2no. vehicle activated traffic signs on the A170
NALC & YLCA
1. To receive the NALC Guidance - Compliance with the Public Sector Bodies(websites and mobile applications)(No. 2) Accessibility Regulations, 2018
2. To appoint two representatives to the YLCA Branch
3. To note the Ryedale Branch Annual Meeting on 2nd July 2020
4. To consider attendance of councillors and the clerk to YLCA webinars and delegate authority to the clerk, due to the current situation, to approve the cost of training from the training budget, all costs to be reported at the next available council meeting
To note that emergency tree works have been carried out at the sports field to make safe a large fallen limb on Ash tree and to prune the ripped limb back to the branch collar at a cost of £320 + VAT in accordance with Financial Standing Order 3.4
Old road play area
1. To note the installation of signage at the play areas, in accordance with government guidance dated 13th May 2020, pursuant to minute 20015
2. To note the installation of additional signage at the skatepark, in accordance with government guidance dated 1st June 2020
3. To note receipt of information from Environmental Art with regards to re-commencement of works to the basketball court: temporary security fence will be installed on 29th June 2020; works will commence upon delivery of materials from galvanisers by Wednesday 1st July
To consider the cost of £100 to clear the vegetation alongside the full length of the public footpath leading from West End to Feversham Drive, through Wainds Field to Nevilles Walk and Piercy End
To consider inviting members of the public to participate in arrangements for a town event when government guidance allows
To receive the Hidden Disabilities poster and press release to promote the scheme throughout Ryedale
Planning
1. To receive the 9 proposed street names for the Manor Woods development, 17/01449/MREM, and agree a response to the Planning Authority as appropriate
2. To review planning applications:
  1. 20/00433/HOUSE | Erection of two storey extension following part demolition of existing ground floor extension and installation of dormer window to southern elevation | West Leigh West Lund Lane Kirkbymoorside YO62 6AH https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QA9E8JNOGA800
  2. 20/00412/HOUSE | Erection of single storey rear garden room extension | Kings Lea Vivers Place Kirkbymoorside YO62 6EA https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=Q9WGM6NOG6Z00
3. To note the planning decision in respect of planning application 20-00235-FULDecision| Change of use of part of a light industrial unit (Use Class B1) to a hot food takeaway (Use Class A5) | 30 Dove Way Kirkby Mills Industrial Estate Kirkbymoorside North Yorkshire YO62 6QR Approved
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 20th July 2020 at 7.30pm, venue/accessibility to be confirmed.

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-07-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 20th July 2020

Issued on 14th July 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 20th July 2020

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 330 088 5830 United Kingdom; +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 15th June 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report the cost of training since the last meeting of the Council pursuant to minute 20033
2. To report the cost of £383.07 for emergency repairs to the Kirkbymoorside mill stone sign in accordance with Financial Standing Order 3.4 and minute 411c
3. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
4. To receive the Financial Summary to 30th June 2020
Council policies
1. To note that with the resumption of Town Council meetings in May 2020, no business of the council has been transacted using the power of delegation given to the clerk (in consultation with the chair and vice-chair) on 16th March 2020
2. To resolve to remove the power of delegation to the clerk (in consultation with the chair and vice-chair) given on 16th March 2020, with immediate effect
3. To note that the removal of this power does not affect any other delegation already in place by virtue of Council policies
4. Code of Conduct
  1. To note the Local Government Association (LGA) has launched a consultation on a new model member code of conduct https://www.local.gov.uk/local-government-association-model-member-code-conduct-consultation?mc_cid=53d4c29919&mc_eid=0ab877a7dd&utm_campaign=53d4c29919-EMAIL_CAMPAIGN_2018_06_08_03_15_COPY_01&utm_medium=email&utm_source=Members&utm_term=0_206970988f-53d4c29919-323862985
  2. To receive the Local Government Association Model Member Code of Conduct https://www.local.gov.uk/sites/default/files/documents/LGA%20Model%20Member%20Code%20of%20Conduct.pdf
  3. To review the Town Council Code of Conduct and agree any changes as necessary
  4. To consider the following action encouraged by the National Association of Local Councils:
    1. Respond to the LGA consultation on a revised code of conduct (by 17 August 2020) confirming if the model is relevant to the Town Council;
    2. State the council's opinions on the matter of strengthened sanctions to the LGA; particularly the suspension of councillors for a period of up to six months;
    3. Write to MP Kevin Hollinrake with reference to the LGA consultation and the need for strengthened sanctions as recommended in the CSPL report. Also to request that the Committee on Standards in Public Life reviews progress on the implementation of its 2019 report’s wider recommendations.
5. Burial Ground Policy and charges
  1. To consider the period of Exclusive Right of Burial to a period not exceeding 100 years for reservations made as a result of premature death of a family member and application of this concession to any qualifying reservations made to date
  2. To review the Cemetery charges and agree any changes as necessary
  3. To revise the Town Council Burial Ground Policy as appropriate
Grant Applications
1. To note that Kirkbymoorside Community Library have been awarded funding from Ryedale District Council in relation to a Retail, Hospitality and Leisure Grant and to revoke the Town Council grant in the amount of £1300 pursuant to Minute 20031b)
2. To consider the grant application submitted by Ryedale Community Transport for £1300 to contribute towards supporting the extra financial burden of increased drivers’ cost being borne by the charity during the Covid-19 crisis
Website Accessibility- Compliance with the Public Sector Bodies (websites and mobile applications)(No. 2) Accessibility Regulations, 2018
1. To receive information on the options and costs associated with re-build of the town council website and agree the works as appropriate
2. To consider a ceiling budget of £1500 for the works necessary to re-build the town council website to be allocated from budget code 30
Play Areas
1. To receive the Covid-19 Risk Assessment for play areas dated 3rd July 2020
2. To consider retrospective approval for power washing of the non timber play equipment at Old Road and Ryedale View play areas at a cost of £250
3. To consider any additional measures to mitigate the risk of transmission of the coronavirus, as appropriate
4. To consider retrospective approval of emergency tree works to the oak tree in Ryedale View at a cost of £200
Moorside Room and Town Council Office
1. To receive the Covid-19 Risk Assessment for the Moorside Room
2. To receive the Covid-19 Risk Assessment for the Town Council office
3. To report the purchase of cleaning equipment, sanitiser and sundries at a cost of £82.89 + VAT to be allocated to cost codes 8 and 17
4. To consider any additional measures to mitigate the risk of transmission of the coronavirus, as appropriate
Sportsfield
1. To note the successful application to Ryedale District Council for £10,000 from the Retail, Hospitality and Leisure Grant, pursuant to minute 20017
2. To note that pursuant to minute 20042 a credit of £1290.70 has been made by Business Stream on behalf of Yorkshire Water
3. To consider the request by a local practitioner, with valid public liability insurance, to hold weekly pilates classes on the grass area next to the tennis courts, temporarily until it is possible to resume this activity indoors at Sturdy Court
AJ1 Project Road Safety Fund
1. To receive information in respect of the North Yorkshire Police, Fire and Crime Commissioner's AJ1 Project Road Safety Fund
2. To receive information from Ryedale Cycle Forum in respect of the cycle route from Kirkbymoorside to Ryedale School
3. To consider the request to work in partnership with Ryedale Cycle Forum to apply for funding and, if successful, administration of the project
Community Support
1. To receive information on the proposal for a Community Fridge in Kirkbymoorside
2. To receive Scarborough and Ryedale Carers Resource's draft application for funding from the NYCC Coronavirus (COVID-19) – Community Support Grants Programme and agree participation in the project by managing the funds during the interim period whilst the mutual aid group is being established
To receive the NYCC Resilience & Emergencies Team Covid19 news update for emergency plan communities
Planning
1. To receive the 9 proposed street names for the Manor Woods development, 17/01449/MREM, and agree a response to the Planning Authority as appropriate
2. To note the allocation of CIL charges of £1530 to Kirkbymoorside in respect of application 17/00849/FUL | Erection of detached 3 bedroom dwelling with integral garage together with formation of 2no. parking spaces, following demolition of existing dwelling (Part Retrospective) | The Bungalow Swineherd Lane Kirkbymoorside YO62 6LR
3. To consider planning application 20/00426/FUL | Erection of general purpose agricultural building | High Park Farm Woodhead Field Lane Gillamoor Kirkbymoorside North Yorkshire YO62 7HS https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QA7YDUNO0AE00
4. To note approval of application 20/00412/HOUSE | Erection of single storey rear garden room extension | Kings Lea Vivers Place Kirkbymoorside YO62 6EA
SLCC
1. To receive the letter sent by SLCC to the Chairman, President and CEO to Robert Jenrick MP, Secretary of State for Housing, Communities & Local Government on behalf of members reiterating the need for support to secure the financial viability of town and parish councils in England dated 30th June 2020 and consider writing to MP Kevin Hollinrake to make representation in support of the proposal https://www.slcc.co.uk/letter-to-robert-jenrick-mp/
2. To consider renewal of the clerk's annual membership to the Society of Local Council Clerks due on the 1st August 2020 at a cost of £202
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To agree to exclude members of the public from discussion of item 23
To receive an application for the vacancy on the Town Council and agree to elect the candidate by co-option
To note the date of the next scheduled meeting on 21st September 2020 at 7pm via Zoom

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-09-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 21st September 2020

Issued on 15th September 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 21st September 2020

Meeting access details:

Join Zoom Meeting https://kirkbymoorsidetowncouncil.us2.list-manage.com/track/click?u=0092acef30c0d7d46997adf38&id=9eb0e1a33c&e=334e34b8ef

Meeting ID: 411 786 0873 Passcode: 0baCRY

Dial by your location: * +44 330 088 5830 * +44 131 460 1196 * +44 203 481 5240

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 20th July 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2020 by PKF Littlejohn LLP Sections 20(2) and 25 of the Local Audit and Accountability Act 2014, Accounts and Audit Regulations 2015 (SI 2015/234), The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 (SI 2020/404)
2. To report the cost of training since the last meeting of the Council pursuant to minute 20033
3. To report accounts paid since the last meeting of the Council and approve payments according to the list provided
4. To receive the Financial Summary to 31st August 2020
5. To note the councillor’s audit for Q1 was carried out by Cllrs Dowie and Holroyd on 4 August 2020
6. 2020-21 National Salary Award
  1. To note the National Joint Council for Local Government Services (NJC) new pay scales for 2020 – 2021 to be implemented from 1 April 2020
  2. To agree application of the revised pay award backdated to 1 April 2020
7. To note that the Council's registration with the Information Commissioner's Officer is due for renewal on 26 October 2020 (£40 fee) and agree payment of the annual renewal fee by direct debit to receive an annual reduction of £5
8. To agree payment by direct debit to Total Gas & Power Limited for gas utility at the sports field
Town Council Procedures & Policies
1. To receive the NALC Statement - Town and Parish Councils ‘The Rule of Six’
2. To receive a draft Co-Option Policy outlining the procedure to be followed when there is a vacancy to ensure the co-option process is fair and equitable
3. To consider adoption of the Co-Option Policy
Website Accessibility - Compliance with the Public Sector Bodies (websites and mobile applications)(No. 2) Accessibility Regulations, 2018
1. To receive a report on progress of the re-build of the town council website pursuant to minute 20054
2. To agree the Accessibility statement
Play Areas
1. To receive the annual Operation Inspection report
2. To note remedial repairs instructed in accordance with the Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery & Play Area) contract specifications
3. To report vandalism to the bins at the skate park Police Ref: NYP10092020
4. To consider the cost of purchase and installation of replacement bins
5. To consider submission of an Insurance Claim to cover the associated costs (Excess of £250)
6. To consider the installation of additional signage
Kirkbymoorside Football Club
1. To consider the request by the Kirkbymoorside Football Club to extend the lease agreement beyond March 2021 for a period of 35 years
2. To note permissive use of the sports field on 17 September for the 'Hungry Minds' interactive session for under 5's organised by Coast & Vale Community Action in conjunction with NYCC
To agree the cost of £500 for the triennial tree safety assessment survey for Manor Vale, Old Road play area and the sports field
To note works to remove excess garden waste from the cemetery instructed in accordance with the Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery & Play Area) contract specifications
Planning
1. To receive information on the Governments consultations on changes to the Planning System and agree a response as appropriate
  1. first consultation seeking views on proposed changes which would fundamentally change the way in which Development Plans are produced and used, together with changes to the role of National Planning Policy https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/872091/Planning_for_the_Future.pdf
  2. second consultation and as an interim measure, changes are proposed to the current system including changes to the way in which the amount of housing to be delivered in each local authority area is calculated https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/907215/200805_Changes_to_the_current_planning_system_FINAL_version.pdf
2. To note the following planning applications processed by the Planning Authority since the last meeting on 20th July:
  1. 20/00677/LBC | Installation of 6no. double glazed timber sash windows and 1no. double glazed timber french door as replacement to existing single glazed windows and door | The Petch House 34 Howe End Kirkbymoorside North Yorkshire YO62 6BD
  2. 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB
3. To consider the following planning applications:
  1. 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ
  2. To note approval of application 20/00426/FUL | Erection of general purpose agricultural building |High Park Farm Woodhead Field Lane Gillamoor Kirkbymoorside North Yorkshire YO62 7HS
Moorside Room
1. To consider use of the Moorside Room by Towlers Chemist for the administration of flu vaccinations
2. To consider quotations for the cost of remedial repairs to the noticeboard and exterior window frames and agree appointment of the works
To consider the content of the next issue of The Moorsider
To receive the quarterly public wi-fi usage report
Remembrance Sunday 8 November 2020
1. To note the Royal British Legion Remembrance Parade Policy Update and to note that the local branch will be unable to make arrangements for Remembrance Parades under the revised policy restrictions
2. To note the update from North Yorkshire Police in respect of Remembrance Day events
3. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
To receive information from NYCC Passenger Transport Team on the funding for Supported Bus Services and Rural Mobility Fund 2020/21
To consider renewal of the annual Community First Yorkshire membership at a cost of £42
To receive information from Citizens Advice on extended service provision in Mid-North Yorkshire
To receive correspondence from Kirkbymoorside In Bloom
To receive correspondence from Ryedale Community Transport
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To agree to exclude members of the public from discussion of item 28
To receive a written application for the office of parish councillor and to co-opt a candidate to fill the existing vacancy
To note the date of the next scheduled meeting on 19th October 2020 at 7pm via Zoom

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-10-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 19 October 2020

Issued on 13 October 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 19 October 2020

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 21 September 2020
2. To consider matters arising
To welcome Cllr Shipley and agree committee membership and appointment to delegated teams
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 30 September 2020
3. 2019/20 Budget
  1. To receive correspondence from All Saints PCC with regards to the necessity to fell the weeping ash tree in the churchyard and the costs associated
  2. To consider re-allocation of funds from the 2020/21 budget, previously earmarked for Kirkbymoorside In Bloom as detailed at Minute 19094c.iv)II. which will not be claimed from the 2020/21 budget due to the coronavirus, to cover the costs detailed at 7.c.I (conditions for application of funds to be retained in accordance with Financial Standing orders)
4. 2020/21 Financial Considerations
  1. To review the value of items on the Council's Register of Assets
  2. Capital Budget
    1. To consider specific reserves
    2. To consider the level of general reserve required
  3. Revenue Budget
    1. To consider the budget for the financial year 2021/22
    2. To determine the precept for 2021/22
Vehicle Activated Traffic Signs
1. To receive the NYCC Vehicle Activated Signage Installation Agreement (agreed at Minute 20032)
2. To note the vehicle activated traffic signs are scheduled for installation on 21 October 2020 in accordance with item 5 of the Installation Agreement
3. To note the standard warranty of 24 months and consider purchase of additional warranty at £150.00 per year per device
4. To note addition of the traffic signs to the Council's Register of Assets
5. To note addition of the traffic signs to the Council's insurance schedule with effect from 21 October 2020, in accordance with item 9.3 of the Installation Agreement
Tree Safety Assessments
1. To receive the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field
2. To agree works as necessary
Old Road play area
1. Basket Ball Court
  1. To note completion of the works at the basket ball court
  2. To note Cllrs Dowie and Wells attended a site meeting with the contractor to sign off the works on 7 October 2020
  3. To consider payment of the balance of the project costs of £1658.71 plus £300.00 for security fencing
  4. To consider the cost of £19.99 + VAT for the purchase of line marking paint
2. To consider the cost of £250.00 plus parts for remedial repairs at old Road play area:
  1. replacement of the mechanical element of cantilever swing
  2. remedial repairs to the toddler play area gate
  3. replacement of rivets to skate ramps and kick plates
3. Oyster Roundabout
  1. To note a fault with the Oyster Roundabout play equipment at Old Road play area was reported to Sutcliffe Play on 8 October 2020 and signage applied to prevent use of the equipment
  2. To note that arrangements are in progress for the faulty equipment to be replaced by Sutcliffe Play
Insurance
1. To note the Commercial Combined Insurance Policy and Cyber Insurance Policy are due for renewal on 1 November 2020
2. To consider the annual premium of £2,231.21 (including IPT and fees) for Commercial Combined Insurance from Royal & Sun Alliance Insurance Plc for the period of cover from 1 November 2020 to 31 October 2021
3. To consider the annual premium of £300.00 (including IPT and all fees) for Cyber Risk Insurance from Travelers for the period of cover from 1 November 2020 to 31 October 2021
Computer Software
1. To note successful completion of the website rebuild and authorise payment of the associated costs £679.00 + VAT (agreed at Minute 20054 dated 20 July)
2. To note the change from Dropbox to pcloud for storage of public documents (no associated costs)
3. To consider renewal of the Sync Pro plan at a cost of £38.35 due on 10 November 2020
Planning
1. To review planning applications:
  1. 20/00786/FUL | Change of use of existing bed and breakfast kitchen and dining room to mixed use of bed and breakfast kitchen, dining room and cafe/restaurant | Brickfields Farm Kirby Mills Road Kirkby Mills Kirkbymoorside North Yorkshire YO62 6NS https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFGFIHNOH9R00
  2. 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFKD7WNO0AE00
  3. 20/00927/HOUSE | Erection of timber framed car port | Garth Corner Vivers Place Kirkbymoorside YO62 6EA https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHII8MNOHNK00
  4. 20/00946/FUL | Change of use, conversion and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHRUCVNOHP300
2. To note the planning decisions:
  1. 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB Approved
To receive a report on progress of the Kirkbymoorside Community Fridge project
To consider the cost of £150.00 to replenish the grit bins located near Towlers chemists and on Market Place at the junction of Tinley Garth @ £75.00 + VAT each
Christmas
1. To consider the cost of £40.00 to purchase four Christmas trees for the brackets on Chisholms Monument @ £10.00 each
2. To note the annual PAT testing of the town Christmas lights on 15 October at a cost of £555.00 (including associated works for connection and disconnection in December and January respectively)
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 16 November 2020

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-11-16

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 16 November 2020

Issued on 11 November 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 16 November 2020

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Members of the press and public are welcome to attend

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 19 October 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report the cost of training since the last meeting of the Council pursuant to minute 20033
2. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
3. To receive the Financial Summary to 31 October 2020
4. To authorise payment of £414.22 to Scarborough and Ryedale Carers Resource from the £1000 held for the Community Fridge Project
To consider the term of additional warranty of the Vehicle Activated Traffic Signs (beyond the standard warranty of 24 months) at £150.00 per year per device
To receive the Traffic Regulation Order for the 20 mph speed limit on Tinley Garth, Westfields and West End, which was sealed on 6 November 2020 and will come into operation on 19 November 2020
Trees
1. To receive information on the Tree Charter https://www.nalc.gov.uk/library/news-stories/2664-charter-for-trees-woods-and-people/file
2. To reiterate the Town Council's position statement regarding tree works that wherever necessary any works should be as conservative as possible to ensure the protection of the local trees (recorded at Minute 19038d) of the meeting dated 17 June 2019)
3. To consider inclusion to the Town Council's position statement of the intention to plant replacement native trees, in suitable locations, to replace any felled trees
4. To consider options available for management of tree 0166 at the sports field
5. To receive the quotation for works as recommended in tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field and agree the works as necessary
6. To agree works as necessary
Play Areas
1. To consider purchase of 6 skate ramp panels (Skatelite Pro Natural 2440 x 1220 x 6mm 6mmx 26mm) at a cost of £960.00 + VAT
2. To consider the cost of £60.00 for works to customise and replace one skate ramp panel
3. Cleaning
  1. To note the arrangement for annual jet washing of the play equipment at Ryedale View Play area and the toddler play area at Old Road at a cost of £150 and £100 respectively
  2. To consider delegating authority to the Town Clerk to arrange additional cleans of the play equipment if necessary, in accordance with Financial Standing Order 3.4
To consider the application by Kirkbymoorside Tennis Club for the allocation of £1000 from code 30 towards the cost associated with the purchase and installation of wash facilities at the tennis courts, pursuant to Minute 19094c.iv)
To note the award of £20,000 from the AJ1 Project Road Safety Fund in response to the grant application submitted by the Town Council in partnership with Ryedale Cycle Forum and Kirkbymoorside Environment Group and agree the Document of Understanding
Reopening High Streets Safely Fund
1. To receive information on Ryedale District Council's management of the Reopening High Streets Safely Fund
2. To consider the display of Covid signage on selected Town Council owned lamp posts https://www.google.com/maps/d/u/0/edit?mid=1sYsW6T5h2vJeVskIgHWe2VVIkFp4aFBT&ll=54.221119987333495%2C-0.8499259500000012&z=10
Planning
1. To consider submission of an Enforcement Request to Ryedale District Council to take Enforcement Action under S215 of the Town and Country Planning Act in respect of the site at the following sites:
  1. Old Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
  2. Land To North of Wainds Field Kirkbymoorside YO62 6JG
2. To review planning applications:
  1. 20/01012/HOUSE | Installation of replacement front door | 69 West End Kirkbymoorside YO62 6AD https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIHOW3NOHU400
  2. 20/01020/HOUSE | Erection of a linking structure between the dwelling and adjacent detached barn used as a hobby studio to allow internal access between them | 8 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIJJJCNOHUH00
  3. 20/01021/LBC | External and internal alterations to allow erection of a linking structure between the dwelling and adjacent detached barn used as a hobby studio to allow internal access between them | 8 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIJJJRNOHUI00
  4. 20/01047/HOUSE | Erection of first floor extension above existing detached garage to form guest accommodation | Duna Cottage Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6NB https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIWUN6NO0AE00
  5. 20/01061/LBC | Internal alterations to remove existing loadbearing wall | Clay Hill House Village Street Keldholme Kirkbymoorside YO62 6NBhttps://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QJ0LF9NOHXQ00
3. To note approval of planning application 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ
Code of Conduct
1. To note the response from Luke Hall MP, Minister for Regional Growth and Local Government to Kevin Hollinrake MP following the Town Council's request that the Committee on Standards in Public Life reviews progress on the implementation of the wider recommendations detailed in its 2019 report on the current ethical framework (Minute 20052d)iv.)
2. To note the further consultation by the Committee for Standards in Public Life (CSPL)
3. To consider the questions raised in NALC briefing PC13-20 and agree a response
To receive information of North Yorkshire County Council's proposal for a single unitary council to replace the County Council and the seven district councils http://www.northyorks.gov.uk/proposal
To consider joining Local Authorities Climate Action's information network for Low Carbon/Climate Change activities in York and North Yorkshire
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 21 December 2020

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2020-12-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 21 December 2020

Issued 16 December 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 21 December 2020

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Members of the press and public are welcome to attend. Please try to join 5-10 minutes before 7.00pm to enable any technical issues to be addressed prior to the start the meeting. If you are unable to attend the meeting please provide apologies for absence directly to the Chair in advance of the meeting.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 16 November 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 30 November 2020
3. To note an increase of 1.5% to the YLCA subscription fee for 2021/22, currently £745 per annum (calculation made per elector)
To consider the application by Kirkbymoorside Tennis Club for the allocation of £1000 from code 30 towards the cost associated with the purchase and installation of wash facilities at the tennis courts, pursuant to Minute 19094c.iv)
Police, Fire and Crime Commissioner for North Yorkshire AJ1 Project Road Safety Fund
1. To receive the Grant Agreement in respect of £20,000 to be awarded to Kirkbymoorside Town Council in partnership with Ryedale Cycle Forum
2. To receive correspondence from Ryedale Cycle Forum acknowledging the terms of the Grant Agreement
3. To support Ryedale Cycle Forum's request for design costs from GGP Consulting Engineers
4. To receive and approve the Grant Agreement in respect of £20,000 to be awarded to Kirkbymoorside Town Council in partnership with Ryedale Cycle Forum
Kirkbymoorside Tree Conservation
1. To note that the Ancient Ash in Manor Vale wood has been submitted as a 'Remarkable Tree' to the Tree Council
2. To note that the Ancient Ash in Manor Vale wood is already registered on the Woodland Trust 'Ancient Tree Inventory'
3. To receive information regarding suitable locations within the parish for the planting of more trees https://www.northyorks.gov.uk/street-furniture-licence
4. To consider planting trees of suitable species and established maturity to replace any felled trees
Moorside Room
1. To consider use of the Moorside Room for administration of the COVID-19 vaccination, at no charge, should the venue satisfy the programme requirements
2. To consider waiving the hire fee of £60 for the event held on 5 December in order that the participants may donate this amount to MacMillan Nurses together with 10% of the profits from the event
Planning
1. To note the response from the Health and Safety Executive pursuant to concerns raised about activities at the Old Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
2. To review planning applications:
  1. 20/01139/COND Discharge of conditions 06, 07, 09, 10 and 11 of planning approval 19/01405/GPAGB | Change of use of agricultural buildings to form 1no. 4 bedroom dwelling (Use Class C3). | Bowforth Farm Back Lane Welburn Kirkbymoorside North Yorkshire YO62 6HJ (dated 24.03.2020)https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=Q2NWL2NO08Q00
  2. 20/01135/TPO | Removal of T10 - Scots Pine and removal of T11 - Scots Pine of TPO 277/2001 | Land Off West Lund West Lund Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QK3NJCNO0AE00
  3. 20/01155/FUL | Erection of general purpose storage building | Field 1173 Keldholme York https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QKEDBWNO0AF00
3. To note withdrawal of planning application 20/00946/FUL | Change of use, conversion and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire
4. To note approval of planning application 20/00927/HOUSE | Erection of timber framed car port | Garth Corner Vivers Place Kirkbymoorside YO62 6EA
5. Proposed development of Sylatech and associated land at West Lund Lane
  1. To receive the Public Consultation document
  2. To note correspondence received in response to the consultation
Kirkbymoorside Community Fridge
1. To note the Community Fridge was officially opened by the Town Mayor on Wednesday 25 November 2020 and congratulate all parties involved
2. To consider purchase of a freezer to extend the scope of foods available
To consider the quotation for sharpening the cutting units of the gang mower, in accordance with minute 17081 dated 18 September 2017
To consider delegating authority to the Town Clerk to liaise with suitably qualified professionals in order to draft a plan for management of the vegetation at the weir, Keldholme
To receive information on Ryedale District Council's management of the Reopening High Streets Safely Fund
To note North Yorkshire County Council's consultation with residents in respect of the annual budget, council tax for the next year and longer term plans and priorities, closing date 11 January 2021 www.northyorks.gov.uk/yourservicesyoursay
To receive additional information in respect of the Hidden Disabilities Sunflower lanyard scheme Hidden Disabilities video
Christmas
1. To note receipt of £70 from the Christmas tree scheme and record thanks to all participants
2. To congratulate the winners of the 2020 Best Christmas Window Display as nominated by members of the public
  1. 1st Place 'Something Special', 7 Market Place
  2. 2nd Place 'Bella Bambino', 4 West End
3. To note all Christmas trees will be collected from Market Place on Sunday 10 January and recycled by Holt Farms at no charge
Community Award
1. To invite nominations for the Community Award
2. To note the closing date for nominations is 31 January 2021
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Questions to the Chair
To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 18 January 2021

Related Documents:

Notice issued on 16 December 2020 by L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-01-18

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 18 January 2021

Issued 13 January 2021 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 18 January 2021

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 21 December 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 31 December 2020
3. To authorise payment of £176.01 to Scarborough and Ryedale Carers Resource from the remaining funds (£685.78) held for the Kirkby Community Fridge
4. To note there is no change to the cost of the Scribe annual subscription plan from 1 March 2021 which will remain at £39 per month (paid annually)
Planning
1. To review planning applications:
  1. 20/01186/73M | Variation of condition 02 of planning approval 18/01313/MFUL dated 29.05.2020 - amendment to elevations to reflect variations in ground level | Land To North Of Wainds Field Kirkbymoorside YO62 6JG https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QKPXSZNOI8O00
  2. 20/01203/HOUSE | Erection of a part two storey/part single storey side and rear extension following demolition of existing garage and erection of extension to front porch to enclose it | The Lodge Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6LZ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=constraints&keyVal=QL2SPRNO0AE00
  3. 20/01231/73 | Variation of condition 01 of planning approval 19/01405/GPAGB dated 24.03.2020 to allow design and internal layout alterations | Bowforth Farm Back Lane Welburn Kirkbymoorside North Yorkshire YO62 6HJ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QLH7Q5NO0AF00
2. To note planning decisions:
  1. 20/01020/HOUSE | Erection of a linking structure between the dwelling and adjacent detached barn used as a hobby studio to allow internal access between them | 8 West End Kirkbymoorside YO62 6AF Approved
  2. 20/01021/LBC | External and internal alterations to allow erection of a linking structure between the dwelling and adjacent detached barn used as a hobby studio to allow internal access between them | 8 West End Kirkbymoorside YO62 6AF Approved
  3. 20/01061/LBC | Internal alterations to remove existing loadbearing wall | Clay Hill House Village Street Keldholme Kirkbymoorside YO62 6NB Approved
To receive information from North Yorkshire Police Traffic Bureau in response to concerns about speeding on West End and Westfields
Play Areas
1. To receive information from North Yorkshire Police in response to concerns about anti-social behaviour at Old Road play area and the request for more frequent patrols of the play areas
2. To discuss concerns about anti-social behaviour at the play areas and consider action as appropriate
To note the contribution of £160 to Macmillan Nurses York from the proceeds of the event held in the Moorside Room on 5 December, pursuant to minute 20151
To receive the Phase 1 Report of the Village Hall Solar Panel/Battery Feasibility Study in respect of the Kirkbymoorside Squash Club building
To consider support of the Climate and Ecological Emergency (CEE) Bill
To receive information of the 2021 Census
To receive information from the York & North Yorkshire Local Enterprise Partnership
To note the Local Government Association (LGA) recently published a new Model Councillor Code of Conduct which is for principal authority councillors initially https://www.local.gov.uk/local-government-association-model-councillor-code-conduct-2020-0?utm_source=MEMBERS&utm_campaign=eec52bc487-EMAIL_CAMPAIGN_2018_06_08_03_15_COPY_01&utm_medium=email&utm_term=0_206970988f-eec52bc487-323661929&mc_cid=eec52bc487&mc_eid=44b03f1024
To note that on 5 February North Yorkshire Police’s Economic Crime unit will be holding an ‘Ask the Experts’ public engagement event, using Microsoft teams, aimed at online safety for adults and children https://www.eventbrite.co.uk/e/internet-safety-day-ask-the-experts-north-yorkshire-police-tickets-135979661829
To receive the Town Clerk's Report
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Questions to the Chair
To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 15 February 2021

Related Documents:

Notice issued by L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-02-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 15 February 2021

Issued 9 February 2021 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 15 February 2021

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 18 January 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 31 January 2021
3. To consider renewal of the two year Kapersky Internet Security licence, due on 9 March 2021 at a cost of £54.99
Planning
1. Review of the Ryedale Plan
  1. To receive information in respect of the review of the Ryedale District Council Statement of Community Involvement(SCI) and information about Future Planning Consultation https://www.ryedale.gov.uk/images/PDF/Local_Plan/Statement_of_community_involvement.pdf
  2. To note the closing date of Monday 1 March for comments of the contents of the existing Statement of Community Involvement, and areas which need to be reviewed
  3. To consider an appropriate response
2. To review planning applications:
  1. 20/01026/FUL | Extension to existing polycarbonate cover to form additional shelter for customers and covered plant display area | Daisy Garden Centre New Road Kirkbymoorside North Yorkshire YO62 6DY https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIJXP8NO0AE00
  2. 20/01230/ADV | Display of 5no. fascia signs, 2no. internally illuminated fascia logo signs, 1no. non illuminated fascia letter sign, 1no. internally illuminated projecting logo sign, 3no. non illuminated panel signs, 1no. non illuminated banner frame sign, 1no. non illuminated community board sign, 5no. non illuminated post mounted signs and 1no. internally illuminated 4.5 metre totem sign | Co-Op Piercy End Kirkbymoorside https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QLH6BONOIDH00
  3. 21/00049/FUL | Change of use and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QMVN08NOILR00
Play Areas
1. To receive information on Public Space Protection Orders and agree a response as appropriate
2. To note damage to the slide element of the multi-play equipment at Ryedale View play area caused by vandalism and reported to North Yorkshire Police on 1 February 2021, reference NYP-01022021-0372
3. To note the cost of £239.76 + VAT for replacement parts, authorised by the Town Clerk in accordance with Financial Standing Order 3.4
4. To note that works are in progress to obtain quotations for the cost of installing a new boardwalk at Ryedale View play area
Flooding
1. To receive correspondence from residents of Kirby Mills regarding the historical issues relating to flooding
2. To consider the impact of recent flooding at Kirby Mills and agree a response as appropriate
Poplar tree 0166 on eastern boundary of the sports field
1. To receive information on the condition of the tree and consider the recommendations received from independent qualified professionals
2. To consider quotations for works recommended and agree appointment of the same
Town Farm car park
1. To note that the current suspension to parking charges in Ryedale District Council car parks is a temporary response to the Covid emergency
2. To receive information from District Councillors Cussons and Riby in response to the suggestion that the period of suspended charges should be extended indefinitely
3. To consider submitting a proposal to Ryedale District Council to negotiate the future management of parking charges applicable to Town Farm car park
Kirkby Community Fridge
1. To receive information from Kirkby Community Fridge and agree a response as appropriate
2. To authorise payment of £431.97 being the balance of funds awarded to the project held by the Town Council, to Kirkbymoorside Community Fridge
YLCA
1. To consider a response to the YLCA survey on the power to hold remote meetings https://www.surveymonkey.co.uk/r/YZVQRNM
2. To note the YLCA Remote Conference will be held on 21 and 22 April 2021 and consider attendance by the Town Clerk at a cost of £40.00
Manor Vale
1. To note that repairs have been carried out by Andrew Hall, NYCC Public Rights of Way Field Officer, to the steps leading from the golf course road to Neville's Castle
2. To consider a ceiling budget of £220.00 to cover the cost of purchase and installation of crushed road planings to in-fill the steps
To note relocation of the Kirkbymoorside gateway sign as specified in the S278 Highways Agreement associated with the development of Manor Woods
To note the temporary closure of Westfields, Planning Notification 00028423, for a period of 3 days between 15 and 17 February 2021
To receive the draft plan for management of the weir and consider inclusion of the same at Section 4.0 of the ground maintenance contract
To receive the Citizen's Advice Service Update
To receive the Town Clerk's Report
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Questions to the Chair
To agree to exclude members of the public from discussion of agenda item 24.
To receive the nominations for the Community Award and to agree the recipient
To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 15 March 2021

Related Documents:

Notice issued by L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-03-15

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 15 March 2021

Issued on 10 March 2021 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 15 March 2021

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Members of the press and public are welcome to attend. Please try to join 5-10 minutes before 7.00pm to enable any technical issues to be addressed prior to the start of the meeting. If you are unable to attend the meeting please provide apologies for absence directly to the Chair or the Town Clerk in advance of the meeting.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the meeting held on 15 February 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 28 February 2021
3. To note the cost of £38 for renewal of the garden waste subscription for the cemetery
4. To review the Internal Audit Terms of Reference
5. To review the Risk Assessment Strategy and consider the financial and other risks facing the council and the internal and external controls in place for management thereof, and agree any revisions
6. To review the Council's Asset Register
7. To agree the appointment of an internal auditor
Path for Everyone
1. To receive correspondence from Kirkbymoorside Environment Group, in partnership with Ryedale Cycle Forum
2. To consider the request for the allocation of a bank account for management of financial transactions associated with the project
3. To consider the request for match-funding in the amount of £20,000 from the Council's reserve funds
Planning
1. To review planning applications:
  1. 21/00217/73 | Variation of condition 02 of planning approval 20/00784/FUL dated 17.11.2020 - to allow alterations to the design of the cottage ornee | Ravenswick Hall Young Bank Lane Kirkbymoorside YO62 7LT https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QONZN1NOIXI00
  2. 21/00128/FUL | Change of use of agricultural land to allow the siting of 3 no. camping pods with associated parking and access track together with erection of sofa barn to be used in connection with Deepdale Farm wedding venue (May to Sept) and Airbnb use (Oct - April) | Deep Dale Farm House Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6LE https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QNY2BCNOISM00
2. Planning Application 21/00049/FUL | Change of use and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QMVN08NOILR00
  1. To note that the application will be considered by the Ryedale District Council Planning Committee on 16 March 2021 at 6pm
  2. To receive the Officer's report and note the recommendation for this application will be Refusal
To receive quotations for the cost of installing a new boardwalk at Ryedale View play area and consider appointment of the works
Town Farm car park
1. To receive information on the installation of Electric Vehicle Charge Points
2. To receive information on progress of discussions with Ryedale District Council
3. To consider submitting a proposal to Ryedale District Council to negotiate the future management of parking charges
Devolution
1. To receive the Ministry of Housing, Communities and Local Government consultation proposals for locally led reorganisation of Local Government in North Yorkshire https://consult.communities.gov.uk/governance-reform-and-democracy/northyorkshire/supporting_documents/LGR%202021%20Consultation%20document.pdf
2. To receive correspondence from Councillor Carl Les, Leader of North Yorkshire County Council
3. To receive correspondence from Councillor Keane Duncan, Leader of Ryedale District Council
Urban grass cutting 2021/22
1. To receive correspondence from NYCC Highway Asset Management with regards to the Urban Grass Cutting 2021/22
2. To note the annual contribution of £982.62 from NYCC and consider continued cutting of the urban highways visibility splays
To note the planters on West End have been secured in situ and signage applied to denote ownership by the Town Council
To receive information from the Community Safety Officer for Ryedale District regarding the Police, Fire and Crime Commissioner's (PFCC) priorities to ensure people are safe in the community
To receive the Public Wi-fi Usage Report for Q4
To note the proposal by Post Office to move the Kirkbymoorside branch to 1 High Market Place, Kirkbymoorside, York, YO62 6AT https://www.postofficeviews.co.uk/national-consultation-team/kirkbymoorside-yo62-6aa-215349/
To note that the North York Moors National Park are inviting comments on the new Management Plan, closing date Thursday 1 April http://email.northyorkmoors.org.uk/interface/external_view_email.php?A9426700695842612846514646zzzzz647edde4520d708f9939f36ab7b6fc50478e4cb1737f30b593d129923e90dce202&varId=
To note that Power for People will be hosting a webinar for councils and organisations to discuss the Community Energy Revolution Campaign which would see the Local Electricity Bill made law, at 7pm on 17 March 2021 https://www.eventbrite.co.uk/e/driving-the-community-energy-revolution-tickets-144268550117.
To receive the Town Clerk's Report
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Questions to the Chair
To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 19 April 2021

Related Documents:

Notice issued by L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-04-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 26 April 2021

Issued on 21 April 2021 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 26 April 2021

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the meeting held on 15 March 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Planning
1. To receive information from the Planning Authority in respect of the allocation of residential housing in Kirkbymoorside parish
2. To review planning applications:
  1. 21/00518/MOUT | Hybrid Planning Application comprising 1) Application for full planning permission for the erection of a commercial building for the immediate expansion of Sylatech (Phase 1), together with the reorganisation of the existing car park, formation of new access from West Lund Lane, parking and landscaping. 2) Full planning permission for the erection of 67no. dwellings comprising 11no. four bedroom dwellings, 42no. three bedroom dwellings and 14no. two bedroom dwellings, together with new access from West Lund Lane and associated parking, landscaping and drainage works. 3) Outline planning permission for the extension of the first phase building (Phase 2) with further commercial development to the East of West Lund Lane (Phase 3). Approval sought for access only. 4) Full planning permission for works to West Lund Lane and the former railway bridge. | Land East Of West Lund Lane Kirkbymoorside https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQ4B8GNO01500
  2. 21/00572/CAT | Prune 3no. leylandii laterally by 2m. | Windmill Cottage West End Kirkbymoorside North Yorkshire YO62 6AD
  3. 21/00567/HOUSE | Erection of single storey rear extension. | Blue Hills 4 Poplar Avenue Kirkbymoorside YO62 6ES https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQKNWQNOJFA00
3. To review Planning Decisions and Recommendations
  1. 20/01026/FUL | Extension to existing polycarbonate cover to form additional shelter for customers and covered plant display area | Daisy Garden Centre New Road Kirkbymoorside North Yorkshire YO62 6DY Approval
  2. 20/01135/TPO | Removal of T10 - Scots Pine and removal of T11 - Scots Pine of TPO 277/2001 | Land Off West Lund West Lund Kirkbymoorside North Yorkshire Conditional Approval delegated to the Head of Planning to ensure the imposition of a satisfactory condition in respect of the replacement trees to be planted Note: This decision was contrary to the officer recommendation
  3. 20/01230/ADV | Display of 5no. fascia signs, 2no. internally illuminated fascia logo signs, 1no. non illuminated fascia letter sign, 1no. internally illuminated projecting logo sign, 3no. non illuminated panel signs, 1no. non illuminated banner frame sign, 1no. non illuminated community board sign, 5no. non illuminated post mounted signs and 1no. non illuminated 3.5 metre totem sign | Co-Op Piercy End Kirkbymoorside. (Note modification of the application with the reduction of height to 3.5m and non illumination of the totem sign) Recommendation - Approval
  4. 21/00049/FUL | Change of use and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QMVN08NOILR00 Refusal
4. To note that Planning Application 21/00441/FUL | Change of use of part of unit currently light industrial (Use Class B1) to a hot food cafe (Use Class A3 and A5) | 30 Dove Way Kirkby Mills /Industrial Estate Kirkbymoorside North Yorkshire YO62 6QR has been withdrawn
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 31 March 2021
3. To receive the updated Letter of Engagement from Moore Chartered Accountants and agree the terms of engagement
4. To note the Councillors Audits for Q2, 3 and 4 were completed by Cllrs Coughlan and Holroyd on 26 March 2021
5. To consider renewal of the annual YLCA Membership from 1 April 2021 at a cost of £755
6. To consider renewal of the annual Commercial Waste Collection for the Cemetery from 1 April 2021 at a cost of £218.28
7. To consider renewal of the annual Commercial Waste Collection for the sports field from 1 April 2021 at a cost of £244.07
8. To note the purchase of a Brother MFC-L2730DW printer at the cost of £151.58 + VAT (incl Delivery) in accordance with Financial Standing Order 3.4, to replace the non functioning office printer
To consider the grant application submitted by All Saints Parish Church for a contribution of £3000 towards the cost of grounds maintenance of the churchyard and Millennium garden
To receive a report on progress of fund raising for the Path for Everyone project https://www.crowdfunder.co.uk/kirkbymoorside-path-for-everyone?fbclid=IwAR3VQ1SJoLVyjsiToPBTIk_rcUdC0f9yejOEKNORtmiTOPfMDQBmoZ04UJA
To receive information on the feasibility of the council's proposal to enter into negotiations with Ryedale District Council in respect of the future management of parking charges in Town Farm car park
Play Areas
1. Public Space Protection Orders
  1. To receive information setting out the determination that Public Space Protection Orders for the play areas would not be a proportionate response to the level of harm and nuisance being caused on the basis of data collected from Ryedale District Council's Idox system & North Yorkshire Police reports over a 3 year period
  2. To receive correspondence from a resident in respect of noise at the play areas
2. To note the purchase of two replacement toddler cradle swing seats at a cost of £359.50 + VAT (incl Delivery) in accordance with Financial Standing Order 3.4
3. Commemorative Tree Planting at Old Road play area
  1. To consider removal of the three tyre springers at Old Road play area and planting of suitably mature trees in commemoration of the lives lost to Covid-19
  2. To consider a ceiling budget of £1000 for the commemorative tree planting project
4. To consider the issue of dog fouling in the play areas and agree action as appropriate
Flood prevention in Kirby Mills
1. To receive information following the site visit with associated agencies on 16 April 2021
2. To receive information on the Environment Agency's Flood Warden scheme
Town Council Policies & Government Guidance
1. To receive the LGA Model Councillor Code of Conduct 2020
2. To note that legislation permitting remote meetings will not be extended beyond 7 May 2021 https://www.slcc.co.uk/government-confirms-remote-meetings-legislation-will-not-be-extended/
3. To receive the government's COVID-19: Guidance for the safe use of council buildings https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-council-buildings/covid-19-guidance-for-the-safe-use-of-council-buildings
4. To review the Council's delegated authorisation and consider any adjustments as appropriate
5. To receive the government's COVID-19: Guidance for managing playgrounds and outdoor gyms and agree any action as appropriate https://www.gov.uk/government/publications/covid-19-guidance-for-managing-playgrounds-and-outdoor-gyms
Ryedale District Council
1. To receive information on the Community Teams and an introduction from Karen Nattress, Community Council Officer
2. To receive an introduction from Adrian Hamilton, Town Centre Ambassador
3. To note the temporarily relocation of the recycling units from the layby on Westfields to Town Farm car park
Sports field
1. To receive the 2021/22 Levy calculations
2. To rescind the agreement to absorb the cost of utilities at the sports field now that government guidance permits access to the facilities (recorded at Minute 20017 dated 18 May 2020)
To elect four representative trustees of The United Charities Trust of Kirkbymoorside
To consider renewal of the 3 year maintenance contract for the Town Clock at an annual cost of £185.00 + VAT
To note that the Kirkbymoorside Post Office will relocate from 25 Market Place to 1 High Market Place on Friday 30 April 2021 https://www.postofficeviews.co.uk/national-consultation-team/kirkbymoorside-yo62-6aa-215349/results/kirkbymoorsideyo626aa-decision.pdf
To receive information of the Great British Spring Clean 28 May - 13 June 2021 and consider participation
To receive information from the Community Safety Officer for Ryedale District regarding the Police, Fire and Crime Commissioner's (PFCC) priorities to ensure people are safe in the community
To agree the date of the Annual Town Meeting
To receive the Town Clerk's Report
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Questions to the Chair
To note the date of the next Ordinary Town Council meeting in Church House at 7pm on Monday 17 May 2021, the meeting will also be accessible via Zoom

Related Documents:

Notice issued by L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-05-17

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 17 May 2021

Issued on 11 May 2021 for a meeting of the Town Council to be held at 7pm on 17 May 2021 in Church House, Kirkbymoorside.

On 25 March 2021, Minister for Regional Growth and Local Government, Luke Hall MP confirmed that legislation permitting remote meetings will not be extended in England beyond 7 May 2021. Accordingly, the Ordinary meeting of the Town Council on 17 May 2021 will be held at Church House, with social distancing measures in place, in line with government guidance.

Access to the meeting: Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.

All attendees are required to wear face coverings (unless exempt) and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

The meeting will also be publicly accessible via Zoom.

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Holroyd's report of the year 2020-21 and comments on his period of office
To give a vote of thanks to Councillor Holroyd for his work during the year 2020-21
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
3. Representatives
  1. Five Towns Meeting
  2. North Ryedale Public Transport Group
  3. Police – Kirkbymoorside Community Consultation Group
  4. Kirkbymoorside Environment Group
  5. John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the draft minutes of the Meeting held on 26 April 2021
2. To consider matters arising
3. To receive the minutes of the Annual Town meeting held on 4 May 2021
4. To consider approval of any outstanding minutes from committee meetings:
  1. Minutes of the Finance Committee meeting held on 30 September 2019
  2. Minutes of the Manor Vale Woodland Management Committee meeting held on 7 October 2019
  3. Minutes of the Planning Committee meeting dated 16 March 2020
  4. Minutes of the Play Area & Sports Committee meeting dated 28 June 2018
  5. Minutes of the Staffing Committee meeting dated 27 January 2020
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 April 2021
Annual Governance and Accountability Return 2020/21
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31 March 2021 and approve as appropriate
2. To approve the Accounts for the year to 31 March 2021
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31 March 2021
4. To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31 March 2021
5. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2021
6. To approve a report on variances in the accounts beyond the permitted 15%
7. To approve Minutes of items a-f above
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
Planning
1. To review planning applications:
  1. 21/00577/FUL | Erection of single storey rear extension following removal of the existing extension, replace the existing cement render with lime render, remove external drainage and replace internally, repoint or paint with breathable masonry paint and installation of replacement double glazed timber windows to the north elevation | 18 & 20 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQOAFYNOJFY00
  2. 21/00578/LBC | External and internal alterations to include erection of a single storey rear extension following removal of the existing extension, installation of replacement double glazed timber windows to the north elevation, replace the existing cement render with lime render, remove external drainage and replace internally, repoint or paint with breathable masonry paint, replace external grate to No.18 and internal alterations to include installation of a shower room. | 18 & 20 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQOAGYNOJFZ00
  3. 21/00683/HOUSE | Erection of single storey rear extension | 16 Poplar Avenue Kirkbymoorside YO62 6ES https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QS3ZJJNOJON00
2. To note Planning Decisions:
  1. 20/01186/73M | Variation of condition 02 of planning approval 18/01313/MFUL dated 29.05.2020 - amendment to elevations to reflect variations in ground level | Land To North Of Wainds Field Kirkbymoorside YO62 6JG Approved
  2. 21/00217/73 | Variation of condition 02 of planning approval 20/00784/FUL dated 17.11.2020 - to allow alterations to the design of the cottage ornee | Ravenswick Hall Young Bank Lane Kirkbymoorside YO62 7LT Approved
To consider application to NYCC Highway Authority for a street furniture licence in respect of a bench and planter on the area of pavement at the junction of Market Place and West End, outside 'Something Special'
To note footway surfacing works in Ryedale View and Ryedale Crescent are scheduled to begin on 17th May for a period of 5 days
To note the Department of Culture, Media and Sport (DCMS) has just launched an open consultation into rural broadband, closing date 11 June 2021 and agree an appropriate response https://www.gov.uk/government/consultations/improving-broadband-for-very-hard-to-reach-premises
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the Ryedale Five Towns meeting on 22 June at 7pm to be held remotely via Google Meet
To note the date of the next ordinary meeting of the Town Council on 21 June 2021 at 7pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-06-21

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 21 June 2021

Issued on 15 June 2021 for a meeting of the Town Council to be held at 7pm on 21 June 2021 in Church House, Kirkbymoorside.

On 25 March 2021, Minister for Regional Growth and Local Government, Luke Hall MP confirmed that legislation permitting remote meetings will not be extended in England beyond 7 May 2021. Accordingly, meetings of the Town Council will be held at Church House, with social distancing measures in place, in line with government guidance.

All attendees are required to wear face coverings (unless exempt) and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

The meeting will also be live streamed to enable any members of the public simply seeking to watch (and not participate in the meeting) to do so safely and reduce numbers in attendance.

Live Stream viewing details: https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09 Meeting ID: 918 2398 7436 Passcode: 621294

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 17 May 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 May 2021
To receive information on the grounds maintenance schedule for the churchyard and Millennium Garden and determine satisfaction of the caveat associated with the grant application by Kirkbymoorside PCC(minute 20239 dated 26 April 2021)
Town Cemetery
1. To review the cemetery charges
2. To consider revising the grass cutting schedule to designate the northwest area of the cemetery as a conservation area to encourage wild flower growth
3. To consider appropriate signage to indicate the environmentally friendly approach to the grounds maintenance
4. To note that the spoil from the cemetery has been removed, free of charge, by Holt Farms
To consider a request by the Kirkby Youth Club for use of the Moorside Room to host activity sessions
To receive an update on the Ryedale District Council Car Parking Strategy
To receive information regarding flood risk management at Kirby Mills and Keldhome
NYCC Highways Authority
1. To consider application to NYCC Highways Authority for the installation of 20mph road markings and additional signage on West End, Westfields and Tinley Garth
2. To note the response from North Yorkshire Police Traffic Bureau to concerns raised by Cllr Shipley regarding speeding on West End and Westfields
3. To receive information on the launch of NY Highways for the delivery of operational highway services
4. To note the NYCC Area 4 Highways Team are undertaking significant works at various locations within Ryedale between the 21st June until mid-October
5. To note the following temporary road closures:
  1. NOTIFICATION - 00030067 - Piercy End, Kirkbymoorside - The Closure will be in place for a period of 1 day between 20th June 2021 and 24th June 2021 https://one.network/?tm=122317579
  2. NOTIFICATION - 00030121 - West Fields, Kirkbymoorside - The Closure will be in place for a period of 3 days between 14th June 2021 and 18th June 2021 https://one.network/?tm=122374350
Play Areas
1. To note the unanimous response of the public consultation, opposing dogs in the play areas
2. To receive information regarding Byelaws/Dog Control Orders for Kirkbymoorside and consider an appropriate response
3. To note five suitably mature trees have been planted in Old Road play area and consider installation of suitable signage
Local footpaths
1. To receive information regarding the local footpath network pursuant to questions raised at the annual town meeting
2. To consider reimbursing the Kirkbymoorside volunteers £100 to cover the cost of a second hand path edger
To receive a report on the of the Great British Spring Clean 28 May - 13 June 2021 and thank all Kirkbymoorside participants https://keepbritaintidy.cmail20.com/t/ViewEmail/i/BEC10AD8E529FBA72540EF23F30FEDED/57C5A0E2599CB7A2E89F0E32AAFB68BF
To receive the quarterly public wi-fi usage report
To receive the Musical Memories report for 2020/21
Planning
1. To review planning applications:
  1. 21/00128/FUL |Change of use of agricultural land to allow the siting of 3 no. camping pods with associated parking and access track to be used in connection with Deepdale Farm wedding venue and Air Bnb use (May to Sept) and Airbnb use (Oct - April) together with erection of a sofa barn to be used in connection with Deepdale Farm wedding venue (May to Sept only) |Deep Dale Farm House Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6LE https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QNY2BCNOISM00
  2. 21/00775/HOUSE |Installation of 5no. timber double glazed Yorkshire sliding sash windows to front elevation as replacement to existing timber single glazed casement windows |36 Piercy End Kirkbymoorside YO62 6DF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QT5BZ2NOJVG00
  3. 21/00776/FUL |Subdivision of dwelling to form 2no. three bedroom dwellings, erection of single storey rear extension, installation of 2no. replacement windows, installation of 2no. Yorkshire sliding sash windows as replacement to existing garage doors, formation of vehicular access and associated parking and landscaping |Westfield House 87 West End Kirkbymoorside YO62 6AD https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QT8SZANOJVU00
  4. 21/00784/HOUSE |Erection of single storey rear extension |1 Slingsby Garth Kirkbymoorside YO62 6JD https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QTCFJ6NOJWH00
  5. 21/00806/HOUSE |Erection of single storey side extension to east elevation following removal of the existing garage, erection of single storey side extension to west elevation following removal of existing conservatory | Riverside Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6LZ https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QTG6ERNO0AE00
  6. 21/00845/73AM |Variation of conditions 02 and 16 of planning approval 18/00622/MFUL dated 26.09.2018 to reflect an extension to the approved lake and associated disposition of spoil outside the floodplain |Ravenswick Hall Young Bank Lane Kirkbymoorside YO62 7LT https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QTPS61NOJYZ00
  7. 21/00850/LBC | Internal and external alterations to facilitate the use of the shop as a Post Office to include the partial infilling of 1no. rear window, installation of 2no. replacement rear windows, display of 1no. hanging sign to front elevation, display of 1no. Post Office sign to railings, 1no. Post Office fascia sign and 1no. sign in front window | 1 High Market Place Kirkbymoorside YO62 6AT https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QTR8VINOJZA00
2. To note Planning Decisions:
  1. 21/00567/HOUSE | Erection of single storey rear extension. | Blue Hills 4 Poplar Avenue Kirkbymoorside YO62 6ES Approved
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
To receive the Town Mayor's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 19 July 2021 at 7pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-07-19

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 19 July 2021

Issued on 14 July 2021 for a meeting of the Town Council to be held at 7.30pm on 19 July 2021 in Church House, Kirkbymoorside.

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.

All attendees are required to wear face coverings (unless exempt) and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

The meeting will also be live streamed to enable any members of the public simply seeking to watch (and not participate in the meeting) to do so safely and reduce numbers in attendance.

Live Stream viewing details: https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09 Meeting ID: 918 2398 7436 Passcode: 621294

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 21 June 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 June 2021
Grants
1. To consider the grant application submitted by Next Steps Mental Health Resource Centre for £2,184 to cover the cost of rent for the Kirkbymoorside sessions
2. To consider the grant application submitted by Moorsbus for £500 to cover the associated costs of one bus for two days service
3. To note the installation of wash facilities at the tennis courts has been completed and to receive thanks from Kirkbymoorside Tennis Club for the allocation of £1000 (Minute 19094c.iv)
S106 and Community Infrastructure Levy (CIL)
1. To note availability of £2,287.00 in Section 106 funds associated with ‘Westfield Mews’ - Planning Application 01/00028/FUL Erection of 18 no. three bedroomed dwellings and 13 no. two bedroomed flats with associated parking and access at West End Garage, Westfields
2. To note the closing date for funding applications for S106 funds of 3 September 2021
3. To note the CIL payment of £408 in respect of development at 6 Market Place Planning Application 17/00101/FUL | Change of use and alterations to existing two-bedroom apartment, attached outbuilding and rear section of retail units to form a total of 3no. one-bedroom apartments, 2no. two-bedroom apartments and 1no. ground floor retail unit following demolition of existing extension to north-west elevation | 6 Market Place Kirkbymoorside YO62 6DB
4. To note the CIL payment of £32958.75 in respect of development at Wainds Field Planning Application 18/01313/MFUL, which will be paid in four instalments of £8239.68 in August 2021, November 2021, February 2022 and August 2022.
Flood risk management at Kirby Mills and Keldholme
1. To receive the proposal from JBA Consulting for a Natural Flood Management Feasibility Assessment of the River Dove upstream of Kirkbymoorside to provide potential flood mitigation options to the residents of Keldholme/Kirby Mills
2. To consider the cost of £4,985 (+ VAT) for the assessment, for presentation to appropriate authorities in support of efforts to initiate satisfactory action
Street furniture
1. To note the street furniture licence has been issued by NYCC Highway Authority for the installation of a bench outside 7 Market Place
2. To consider the costs associated with purchase of a 6ft wooden bench: £695 (+ VAT); £80 - £100 (+ VAT) engraving and £40 installation charge
3. To consider the request from Moors Gateway Rotary to donate the cost of a 6ft wooden bench (including installation) engraved with “Moors Gateway Rotary” to the Town Council
4. To receive a request for the installation of a tree planter outside 24 and 26 Market Place and consider application to NYCC Highway Authority for a street furniture licence
5. To consider allocation of funds from the initial CIL payment of £8239.68 in respect of development at Wainds Field Planning Application 18/01313/MFUL to cover the cost of purchase and installation of tree planters
6. To receive the audit of Town Council benches and seats
7. To consider application for the S106 funds associated with ‘Westfield Mews’ to cover the cost of the programme of refurbishment of street furniture
8. To consider application of the £408 CIL payment in respect of development at 6 Market Place Planning Application 17/00101/FUL to cover the cost of refurbishment of the three benches on Market Place
Christmas lighting
1. To consider converting the lighting columns on Piercy End, Market Place and High Market Place with sockets and timers to support Christmas lighting motifs at the cost of £4,282.30 + VAT
2. To consider the request by a member of the public to donate the cost of the conversion of lighting columns to support Christmas lighting motifs
3. To consider the proposal for provision of new Christmas lighting
4. To consider the request by a member of the public to donate the cost of the Christmas lighting
To consider renewal of the clerk's annual membership to the Society of Local Council Clerks due on the 1st August 2021 at a cost of £234
To receive the 2021/22 Schedule of meetings
To receive information on the lighting of Beacons on the 2nd of June 2022 to celebrate the Queen’s Platinum Jubilee and consider participation www.queensjubileebeacons.com
To receive the York and North Yorkshire Climate Action Practitioner's update
To receive the HM Land Registry (HMLR) Parish land ownership survey report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
To receive the Town Mayor's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 20 September 2021 at 7pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council

agenda2021-09-20

Anonymous (anonymous@undisclosed.example.com) — 2025-05-12T16:08:49+00:00

Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 20 September 2021

Issued on 15 September 2021 for a meeting of the Town Council to be held at 7.30pm on 20 September 2021 in Church House, Kirkbymoorside.

All attendees are asked to respect the continued need for social distancing and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 19 July 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2021 by PKF Littlejohn LLP Sections 20(2) and 25 of the Local Audit and Accountability Act 2014, Accounts and Audit Regulations 2015 (SI 2015/234) with no matters raised
2. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
3. To receive the Financial Summary to 31 August 2021
Natural Flood Management Feasibility Assessment
1. To receive the proposal from JBA Consulting for the extension of the scope of the Natural Flood Management Feasibility Assessment to include Manor Vale so that the whole Kirkbymoorside catchment is assessed, pursuant to minute 21057 dated 19 July 2021
2. To consider the cost of £615 (+ VAT) for the assessment, for presentation to appropriate authorities in support of efforts to initiate satisfactory action
To receive information on the status of negotiations with Ryedale District Council in respect of Town Farm car park
NYCC Highways
1. To receive information on the progress of road markings and additional signage on West End, Westfields and Tinley Garth, pursuant to Minute 21037 dated 21 June 2021
2. To note that the disabled access ramp outside 1 Church Street is scheduled to have line markings applied on 21 October 2021
3. To receive information regarding the feasibility of designating a safe crossing place on Market Place
4. To receive information regarding the procedure for dealing with speeding concerns
5. To note that the street furniture licence has been issued by NYCC Highway Authority for the installation of planters at the following locations: 2no. on the cobbled area outside 16 - 22 Market Place (with permission of the Memorial Hall Committee); 2no. outside 24 and 26 Market Place; 2no. at Pump Hill outside 25 Market Place; and 2no. outside Corner Cafe on Church Street
To consider use of the Moorside Room by Towlers Chemist for the winter flu vaccination programme
To receive the public wi-fi usage report for Q2 2021
To receive correspondence from Neil Irving Assistant Director for Policy, Partnerships and Communities, North Yorkshire County Council regarding Local Government Reorganisation
1. NYCC proposal
2. Statement by the Secretary of State, Rt Hon Robert Jenrick MP, choosing the NYCC’s proposal for the future delivery of local government services in North Yorkshire
To note it will be necessary to further extend the stay of the temporary relocation of the mini recycling centre in Town Farm Car Park
To receive information of the Resilience Strategy Call for Evidence, closing date 27 September 2021, and consider an appropriate response Resilience Strategy Call for Evidence
To receive information on the consultation by Philip Allott, Police Fire and Crime Commissioner, on the 'Police and Crime Plan' and the 'Fire and Rescue Plan' for 2021-25, closing date 7 November 2021 www.tellphilip.co.uk
To receive the NALC policy consultation briefing – Local Nature Recovery Strategies, closing date 2 November 2021 Local Nature Recovery Strategies
To receive information regarding the Minerals and Waste Joint Plan – Main Modifications Consultation www.northyorks.gov.uk/examination
To receive the York and North Yorkshire Climate Action Practitioner's update
To receive an introduction from Richard Daffern, Watch Manager on Red Watch based at Malton Fire Station https://www.northyorksfire.gov.uk/business-safety/farms/
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Mayor's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 18 October 2021 at 7pm in Church House

Related Documents:

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council