Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside
To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
Casual Vacancy
To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
Vacancies
To agree to fill two vacancies on the Town Council by co-option
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
Committees
Finance Committee
Manor Vale Management Committee
Planning Committee
Play Areas & Sports Committee
Staffing Committee
Disciplinary Panel
Appeals Panel
Delegates teams
Internal Control - Councillors Audit
Cemetery Duties
Future of Church House
Moorside Room
Representatives
Five Towns Meeting
Ryedale Market Towns Working Group
North Ryedale Public Transport Group
Police – Kirkbymoorside Community Consultation Group
Kirkbymoorside Environment Group
John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
To approve the minutes of the Meeting held on 18th April 2016
To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
To approve cheque payments according to the list provided
To receive the Financial Summary to 30th April 2016
To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
Annual Accounts and Return to 31st March 2016
To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate
To approve the Accounts for the year to 31st March 2016
To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate
To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016
To approve a report on variances in the accounts beyond the permitted 15%
To approve Minutes of items 1 a-e above
Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside
Church House - To receive further information regarding the proposed Community library
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive an update on progress of the implementation of short term parking enforcement on Market Place
Community Defibrillator
To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT)
To consider and agree a ceiling budget of £300 for the installation of the community defibrillator
To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year
Kevin Hollinrake MP
To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016
To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House