Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 17th July 2017

Issued on 11th July 2017 for a meeting of the Town Council to be held at 7.30 pm on 17th July 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 19th June 2017
2. To receive the minutes of the Play Areas and Sports Committee meeting held on 29th June 2017
3. To receive the minutes of the Manor Vale Management Committee meeting on 10 July 2017
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 June 2017
3. To note that the VAT claim has been submitted to HM Revenue & Customs for refund in the amount of £8,697.25 for the period 01/04/2016 to 31/03/2017
4. To consider and agree to authorise payment by standing order to Clannet for monthly charges associated with the public wi-fi of £78.40 (Service charge £30.00, Line Rental £11.33, Broadband £24.00 + VAT 20% £13.07 minute 16183) (see agenda item for public wi-fi survey report)
5. To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £71.76 (increased from £65.52 in July 2016, £59.28 in July 2015 and £55.64 in November 2014)
6. To consider and agree purchase of a long stay parking permit for the town clerk at a quarterly cost of £52.00
Grant Applications
1. To consider and agree the grant application submitted by Ryedale School Parent Teacher Association in the amount of £1,425.00 (no VAT) for the purchase of an Epsom-EB-696 Ui Projector
2. To consider and agree the grant application submitted by Kirkbymoorside Football Club in the amount of £1,808.33 + VAT to cover the cost of supply and installation of replacement flooring in the cricket and football clubhouse as part of the refurbishment project
3. To note the schedule of deadlines in respect of RDC Grants 2017/18
To receive information from Melanie Farnham, Highways Improvement Manager, North Yorkshire County Council Highways and Transportation on the schedule of works to upgrade Ings Lane, including alterations to the A170 roundabout
Bus Shelters
1. To consider information received from Northern Ryedale Public Transport Group
2. To consider and agree the cost to purchase 2no. bus shelters to be sited on New Road
3. To consider and agree the bus shelter specifications/design
In view of the number of sites in the town that have planning permission but that remain undeveloped, to consider and agree a position regarding the sites designated for residential development on the Local Plan that have not yet been developed, and communicate this to the Planning Authority and developers
To consider and agree to elaborate on the Fracking Policy
To receive information on the Reform of Data Protection Legislation and the introduction of the General Data Protection Regulations 2018 to apply to local authorities from 25 May 2018
1. https://ico.org.uk/for-organisations/data-protection-reform/
To note that the Parish Portal is now available to report and track highways and street lighting issues online
To note that Ryedale District Council have signed up to the North Yorkshire Community Messaging service https://www.northyorkshirecommunitymessaging.org
To consider and agree to initiate a Dementia Awareness campaign in Kirkbymoorside
To receive the findings of the service provision assessment carried out by Clannet on Friday 7th July 2017 in response to complaints about the public wi-fi
Christmas Lights
1. To note that a member of the public has offered to purchase, on behalf of the town, Christmas lights for the A170 roundabout
2. To consider and agree the design and specification of the proposed Christmas lighting
To note that the Town Council's Rural Action Yorkshire & Community First Yorkshire membership is due for renewal and agree to renew the same at a cost of £35
To note that the Town Clerk's SLCC membership is due for renewal and agree to renew the same at a cost of £177 http://www.slcc.co.uk/content/membership-benefits/8/
To note that the Town Clerk's ALCC membership is due for renewal and agree to renew the same at a cost of £10 http://www.alccunion.co.uk
To note the NYCC Hazardous Household Waste Consultation will run until 2 October 2017, participation is online via www.northyorks.gov.uk/hhwconsultation
To acknowledge receipt of thanks from Next Steps for the grant of £1,040 which will support the 'Kirkbymoorside Hub' and continue to reduce the stigma of mental health and reduce isolation and loneliness in Kirkbymoorside
To note information received from the York & North Yorkshire Play and Recreation Association
To consider and agree a request by the Kirkbymoorside Environment Group for use of the Moorside Room to host a monthly Repair Cafe
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 18th September 2076 at 7.30 pm in Church House