Issued on 10th April 2017 for a meeting of the Town Council to be held at 7.30pm on 16th April 2018 in Church House, Kirkbymoorside
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
To receive and approve the minutes of the Meeting held on 19th March 2018
To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
To approve cheque payments according to the list provided
To receive the Financial Summary to 31st March 2018
To receive information about the Community Mapping Project set up jointly between the OPCC and North Yorkshire Police and agree participation in the project
To consider and agree to support Kirkbymoorside Environment Groups’ Plastic Free initiative
Grants
To consider and agree the grant application submitted by All Saints Parish Church in the amount of £2500.00 to contribute towards the cost of grass cutting and maintenance of the churchyard
To consider and agree the grant application submitted by Kirkbymoorside Environment Group in the amount of £250 to contribute towards the cost of printing the local Shopping Guide
General Data Protection Regulations
To note that the General Data Protection Regulations come into force on 25 May 2018
To acknowledge receipt of the following information circulated by the Town Clerk:
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GDPR Toolkit for local councils issued by NALC
To consider the following draft documents and agree any recommendations prior to adoption at the meeting on 21 May:
Draft GDPR Data/Information Audit
Privacy Notices
Contact Privacy Notice
Email Contact Privacy Notice
New Councillor Privacy Notice
Employee Privacy Notice
Moorside Room Hirers Privacy Notice
ERoB Privacy Notice
Policies
Information Protection Policy
Retention of Documents Policy
Social Media and Electronic Communication Policy
Contact Consent Forms
New Councillor
Employee
Exclusive Rights of Burial
Moorside Room Hirer
Sports Club Tenancy @ the Sportsfield
To note that clarification with regards to the criteria for appointment of a Data Protection Officer is still awaited from SLCC
To note that on 29 March 2018 Ryedale District Council submitted the Development Plan Document entitled ‘Ryedale Plan- Local Plan Sites Document and the Policies Map’ for Examination in Public
To note correspondence issued by a member of the public to NYCC Highways Authority and subsequently to the Town Council with regards to safety concerns associated with vehicles parking in close proximity to the junctions off West Fields Road and agree to support the resultant measures taken by NYCC Highways Authority to remedy the situation
To note the proposed Lane Closure to carry out maintenance paint works to Hodge Beck New Bridge, A170 Kirkbymoorside from 14th May to 11th June 2018
To note correspondence received from the Kirkbymoorside Bowling Club requesting reimbursement of the £200 penalty charge by HMRC for late registration of the Lease with the Land Registry Office and consider a suitable response
To receive the Town Mayor's Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive reports from Members on delegated matters
Questions to the Chair
To note the date of the next meeting on 21st May 2018 at 7.30pm in Church House