Kirkbymoorside Town Council

Issued on 11th September 2018 for a meeting of the Town Council to be held at 7.30 pm on 17th September 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 16th July 2018
   2. To consider matters arising
4. Casual Vacancy
   1. To resolve to declare Councillor Well's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
   2. To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
   3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
5. Vacancies
   1. To agree to fill two vacancies on the Town Council by co-option
6. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
7. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
8. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 August 2018
   3. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2018 by PKF Littlejohn LLP with no matters raised (Sections 20(2) and 25 of the Local Audit and Accountability Act 2014 and Accounts and Audit Regulations 2015 (SI 2015/234))
9. Traffic Concerns on West End
   1. To receive the response with regards to the proposal to install bollards on West End - 6 in favour: 30 in opposition
   2. To consider and agree the feasibility of the proposal to install bollards on West End on the basis of the response received
   3. To receive information from NYCC Highways with regards to the feasibility of introducing a One Way traffic system westbound on West End
   4. To receive correspondence on behalf of Tinley Garth residents opposing a One Way traffic system westbound on West End
   5. To receive correspondence from the pupils at Kirkbymoorside Community Primary School with regards to traffic concerns on West End
   6. To consider and agree any appropriate action on the basis of information received
10. Insurance
    1. To review the summary of sums insured prior to the renewal of the Insurance on 1 November 2018
    2. To consider and agree the annual premium rate of £2,680.21 inclusive of 12% insurance premium tax plus the £25.00 policy administration fee
11. To note that pursuant to Minute 18066 Tree Preservation Order (TPO) No 347/2018 has been made by Ryedale District Council in respect of the Silver Birch trees located at 43 Penny Piece & 48 Piercy End Kirkbymoorside YO62 6DQ
12. To note that pursuant to Minute 18067c) II. applications have been submitted to the Ryedale Community Grant fund by Kirkbymoorside Bowls, Football and Squash Clubs in conjunction with the Town Council’s application for S106 monies to cover the costs of the project to resurface the car park at the sportsfield for a decision on 15 November 2018
13. To note correspondence regarding eligibility to participate in the Examination of the Ryedale Plan
14. To note that North York Moors National Park Authority are seeking views on the North York Moors Draft Local Plan, comments to be received by 12 October 2018 www.northyorkmoors.org.uk/preferredoptions
15. Governments proposal to allow the exploration phase of hydraulic fracturing (fracking) to be allowed under Permitted Development
    1. To receive correspondence from Frack Free Helmsley/Kirkbymoorside and agree a suitable response
    2. To consider and agree to endorse local control of fracking by Mineral Planning Authorities;
    3. To consider and agree support of the current North Yorkshire MWJP and the Definitions within it;
    4. To consider and agree to support Ryedale District Council’s instruction of the planning officers to respond to the government consultation accordingly, by rejecting the changes proposed for PD and NSIP as inappropriate and with the view that the North Yorkshire MWJP should have primacy for all planning decisions at all stages of fracking;
    5. To consider and agree to support Ryedale District Council’s request of NYCC to support this opposition to government policy.
16. To consider and agree the proposal by Cllr Chapman on behalf of 'Let Communities Decide' that The Moorside Room be available free of charge on Saturday 29th September from 10am to 1pm for a public information event
17. To consider and agree to pursue improvements to the half basketball court at Old Road play area and to authorise the Town Clerk to consult with the young people who proposed the court and to determine the cost implications of the various options
18. To note that pursuant to Minute 18067 10m3 of 8-40mm Play Grade Bark has been purchased and the exercise to apply the bark to the Playdale climber pit at Old Road play area and to the woodland trail at Ryedale View play area was completed on 11th September by the Community Payback team coordinated by Humberside Lincolnshire & North Yorkshire Community Rehabilitation Company Limited (HLNY CRC)
19. To consider and agree the request of the local Rotary for the addition of an information panel to the 'Welcome to Kirkbymoorside' sign detailing 'Home of the Moors Gateway Rotary', the costs to be met by applicant
20. The Royal British Legion Remembrance Service and Parade, Sunday 11th November 2018
    1. To note receipt of an invitation by The Royal British Legion to take part in the Remembrance Service and Parade
    2. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
21. To note the #DontBeAWaster – Reduce, Reuse, Respect campaign draws to a close
22. To receive correspondence from Next Steps Mental Health Resource Centre
23. To receive correspondence from Kirkbymoorside Town Brass Band
24. To note that Howe End will be closed for a period of 1 day between 21st September 2018 and 21st September 2018 PLANNED ROAD CLOSURE NOTIFICATION - 00017678 https://roadworks.org?tm=107961937
25. To note that the spoil heap has been transferred from the town cemetery to Holt Farms, Lingmoor Farm in accordance with Regulation 12 of the Waste (England and Wales) Regulations 2011
26. Receive the Town Mayor’s Report
27. Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
28. Receive the Town Clerk's report
29. Questions to the Chairman
30. To note the date of the next ordinary meeting of the Town Council on 15 October 2018 at 7.30 pm in Church House

Related Documents:

• Supporting Document
• Council Minutes 16 July 2018
• Financial Summary to 31 August 2018
• Budget Summary to 31 August 2018
• Statement of Accounts to 30 August 2018
• Annual Return 2017-18
• Agenda item 9 - Bollard Placement on West End
• Agenda item 9 - Response to Bollard proposal
• Agenda item 9 - Kirkbymoorside Community Primary School correspondence
• Agenda item 9 - NYCC Highways information
• Agenda item 9 - Response from Tinley Garth Residents
• Ageda Item 10 - Pre-Renewal Review
• Agenda item 13 - Examination of Ryedale Plan
• Agenda item 15 - Frackfree Kirkbymoorside correspondence
• Agenda item 15 - Frackfree Kirkbymoorside leaflet
• Agenda item 15 - Supporting Document
• Agenda item 17 - Supporting Document
• RDC Don't Be A Waster draws to a close
• Correspondence from Next Steps
• Correspondence from Kirkbymoorside Town Brass Band