Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 21 January 2019

Issued on 16th January 2019 for a meeting of the Town Council to be held at 7.30pm on 21st January 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the minutes of the Meeting held on 17th December 2018
2. To receive the draft minutes of the Staffing Committee meetings held on 15th January 2019
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 December 2018
West End
1. To receive information from Tim Coyne, Improvement Manager NYCC Highways & Transportation regarding traffic concerns on West End and associated management proposals
2. To consider and agree an appropriate response to information received
Ryedale Car Parking Strategy
1. To note that Ryedale District Council are appointing consultants to undertake development of a Ryedale Car Parking Strategy
2. To consider and agree a summary report of local parking issues to be submitted to the consultant
To consider and agree proposals received from the Businesses of Kirkbymoorside for the wording of the information panel to be included on the 'Welcome to Kirkbymoorside' sign promoting the local businesses
To note correspondence from NYCC with regards to Urban Highway Grass Cutting and agree the option for urban grass cutting for 2019/20
A170 Roundabout Maintenance contract and Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery and Play Area) contract
1. To note that the contract for maintenance of the A170 roundabout expires on 31 March 2019
2. To consider and agree to amend the terms of the contract specified in Section 4 - Contract Conditions to a rolling contract in accordance with the criteria stipulated in term 1.3
3. To consider and agree to apply the same amendments to the contract for Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery and Play Area) with effect from 1 April 2019
To receive information on the Ryedale Market Towns Promotion Project
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
To note that repairs have been carried out to the gates at the north east, south east and south west entrances to Old Road play area
To consider and agree to invite members of the public to form a Christmas Committee
Town Mayors Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 15th January 2019
2. To record congratulations and thanks to Lisa Bolland, from the Staffing Committee, for her excellent service to the Council
3. To note that a six month interim Staffing Committee meeting will be scheduled
4. To receive recommendations from the Staffing Committee
5. To consider and agree recommendations received from the Staffing Committee
To note the date of the next meeting on 18th February 2019 at 7.30pm in Church House