Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13 May 2014 for a meeting of the Town Council to be held at 7.30 pm on 19 May 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To elect the Town Mayor for the coming year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2013-2014
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas Committee
  5. Sports Committee
  6. Staffing Committee
  7. Disciplinary Panel
  8. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Moorside Room
3. Representatives
  1. Five Towns Meeting
  2. John Stockton Trust Foundation
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. Community Led Plan Steering Group
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 14 April 2014
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary
Annual Accounts and Return to 31 March 2014
1. To approve the Accounts for the year to 31 March 2014
2. To approve a report on variances in the accounts beyond the permitted 10%
3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2014
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2014
5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2014 and approve as appropriate
6. To approve Minutes of items 1 a-e above
To note the response provided by NYCC Highways in respect of the implementation of a pedestrian crossing on Market Place which concludes that it is difficult to justify the need for a zebra or signal-controlled crossing. A pedestrian refuge has also been considered however the difficulty is that there is no obvious pedestrian desire line and if implemented it would not serve all pedestrian movements.
To consider and agree to replace the litter bin located next to the Memorial benches on the cobbles on Market Place at a cost of £272 incl VAT and delivery charges
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16 June 2014 at 7.30 pm in Church House