Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 20 April 2015

Issued on 14 April 2015 for a meeting of the Town Council to be held at 7.30 pm on 20th April 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the minutes of the extraordinary meeting of the Town Council held on 26 March 2015
2. To receive the minutes of the Planning Committee meeting held on 16 March 2015
3. To receive the minutes of the Manor Vale Management Committee meeting held on 7 April 2015
4. To receive the minutes of the Play Areas & Sports Committee meeting held on 8 April 2015
5. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for April 2015
3. To note that the cost of producing the Moorsider has increased from £100.00 to £140.00 and to agree its continued publication
To consider and agree to revise the Grant Policy Criteria
Grant Applications
1. To consider and agree the grant application submitted by All Saints Church in the amount of £2500 to contribute towards the cost of grass cutting of the churchyard and removal of the large diseased limb of the Weeping Ash Tree
2. To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year
3. To receive a report from the Environment Group on progess of the Fruit Project
Moorside Room
1. To consider and agree a policy in relation to the management of the Moorside Room
2. To receive suggestions for the promotion and marketing of the Moorside Room
To consider purchase of a budget laptop for use by the clerk (e.g. Asus X555LA)
Model Publication Scheme
1. To agree to adopt the Model Publication Scheme
2. To approve the 'Guide to Town Council Published Information'
3. To agree a fee of 10p be charged for each A4 sheet should photocopies of information be requested
4. To agree to authorise the Town Clerk to revise the guide as and when it was necessary to do so
Terms of Reference
1. To adopt the Terms of Reference for the Manor Vale Management Committee
2. To adopt the Terms of Reference for the Play Areas & Sports Committee
To note the persons nominated to the Council from May 2015 as a result of the uncontested election
To consider and agree to have an informal meeting to introduce new members to the Council
To agree a note of thanks to Councillors Brewster, Turlington and Ward for their contributions to the Council
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's Report
Questions to the Chairman
To note the date of the next meeting on 18 May 2015 at 7.30pm in Church House