Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda 20th February 2017

Issued on 15th February 2017 for a meeting of the Town Council to be held at 7.30pm on 20th February 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive minutes of the Staffing Committee meeting held on 16th January 2017
2. To receive and approve the minutes of the Meeting held on 16th January 2017
3. To receive the minutes of the Manor Vale Management Committee held on 23rd January 2017
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 January 2017
HSBC
1. To note the planned closure of the Kirkbymoorside HSBC branch in June 2017
2. To receive information from the Federation of Small Businesses and agree a suitable response
To consider and agree the grant application submitted by Kirkbymoorside Community Library in the amount of £1500.00 to contribute to the annual cleaning costs of the Community Library
RBL
1. To note that the Kirkbymoorside branch of the Royal British Legion will no longer be responsibile for maintenance of the War Memorial and the Remembrance Day Parade in Kirkbymoorside, but will provide a supporting role only
2. To consider and agree to liaise with the Kirkbymoorside branch of the RBL to make arrangements for the annual Remembrance Day Parade
3. To consider and agree the annual expenditure of £140, £40 being the contribution to In Bloom for the annual maintenance of the War Memorial and a £100 contribution to the Kirkbymoorside Town Brass Band for their performance at the annual Remembrance Day parade
Street lighting
1. To consider and agree to authorise the town clerk to commit to expenditures, none exceeding £1000 subject to sufficient funds remaining in the relevant budget, which are considered necessary for the maintenance/replacement of the street lighting in accordance with the specification of lantern as detailed in Minute 16039. Such expenditures to be reported at council meetings.
2. To note that the NYCC Lighting column 21 on Dale End is to be re-sited from o/s 13 Dale End to o/s Low Hall
Public Wi-Fi
1. To agree the contract with Clannet for provision and management of the public Wi-Fi
2. To note that the installation of the public Wi-Fi is scheduled for the end of March 2017
Flooding
1. To note the Ryedale District Council Flood Grant Scheme
2. To receive a report on flood management in Kirkbymoorside and the potential to apply for the RDC flood grant funding
Community Resilience & Emergency Planning for Kirkbymoorside
1. To note that the Town Clerk has arranged for Robin Derry, Senior Emergency Planning Officer, NYCC to attend the 5 Towns meeting on 7th March 2017 to provide informationon how to formulate an emergency plan
Play Areas
1. To consider and agree the Town Clerk's request to attend the ROSPA Routine Visual Inspection Course at York on Wednesday 7th June at a cost of £260 + VAT
2. To consider and agree the purchase of replacement parts for the Kompan play equipment at Ryedale View play area at a cost of £388.50 plus VAT
To consider and agree a suitable response to the NYCC Public Consultation on Countryside Access Service
To note that the PRS Licence for the Moorside Room has been renewed to February 2018 in compliance with the Copyright, Designs and Patents Act 1988. There is no charge for the renewal and a balance of £83.39Cr remains on account.
To receive an update on progress with regards to the sports club leases
To acknowledge receipt of correspondence from In Bloom and consider and agree continued support by contributing £40 towards the cost of a flower tub
To agree the honorarium for the winding of All Saints' Church Clock, currently £200
To consider and agree the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 30th April 2017 at the concessionary day rate of £1.50 each to support the annual Tractor Run and Kirkbymoorside 10k events
To note information received from Next Steps and agree a suitable response
To note information received from Ryedale Community Transport in respect of the Wheels 2 Work service
To note correspondence received in respect of parking and traffic concerns on West End and agree an appropriate response
To consider and agree to install pedestrian crossing signage on the exit from the sportsfield at an approximate cost of £72.75 + VAT http://www.seton.co.uk/traffic-signs-pedestrian-crossing.html#TRF0093LW
Town Mayors Report
Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chairman
To agree to exclude members of the public from discussion of item 20
To receive the nominations for the Community Award and to agree the recipient
To note the date of the next meeting on 20th March 2017 at 7.30pm in Church House