Kirkbymoorside Town Council

Issued on 13th November 2018 for a meeting of the Town Council to be held at 7.30pm on 19th November 2018 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the Meeting held on 15th October 2018
   2. To receive the minutes of the Finance Committee meeting held on 18th October 2018
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 October 2018
   3. To receive recommendations from the Finance Committee regarding the budget for 2019/20
   4. To determine the precept for 2019/20
   5. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 24th November 2018 at the concessionary day rate of £1.50 each
7. To appoint Cllr Holroyd to the Finance, Planning and Staffing Committees, Councillors Audit and Disciplinary Panel
8. Bus Shelter at A170 Eastbound bus stop
   1. To note that the consultation on the proposal to install a bus shelter at the eastbound bus stop on the A170 closed on Friday 9th November 2018
   2. To note that 34 submissions were received in support of the proposal and 169 submissions were received opposing the proposal
   3. To note that NYCC Highways Authority have determined not to reissue the licence for the bus shelter
9. Traffic Concerns on West End
   1. To receive information from NYCC Highways Authority on a proposed priority system for traffic on West End
   2. To consider and agree to carry out an informal consultation with the West End residents and businesses to determine support of the proposal
10. To receive information on progress of the Ryedale Market Towns Promotion Project
11. To receive correspondence from RDC in respect of the 2018/19 Footpaths Winter Maintenance Schedule and agree a suitable response
12. To consider and agree the proposal by Cllr Chapman to offer free usage of the Moorside Room, when unoccupied (including utilities), for non-charging, volunteer run, council supported projects
13. To consider and agree the proposal by Cllr Chapman that The Moorsider, should evolve to include more contributors and independent editorship
14. To consider and agree the proposal by Cllr Chapman for high street business promotion signs to be installed on the A170 in proximity to the roundabout
15. New Equipment at Old Road Play Area
    1. To note that the closing date for submissions in respect of the consultation on the proposal for new play area equipment at Old Road play area was Friday 9th November 2018
    2. To note that 59 votes were recorded: Option A 20; Option B 2; Option C 37
    3. To note additional responses to the consultation by members of the public
    4. To consider and agree to apply to the Big Lottery Fund Awards for All grant scheme for £9,847.75 being the cost of supply and installation of Option C, Hurac XS Cyclone Unit
16. To note that pursuant to Minute 18012 no expression of interest has been received from the young people who proposed the court in response to correspondence detailing the proposal to implement improvements to the half basketball court at Old Road play area
17. To note the response from Ryedale District Council to the Town Council’s suggestion to use the Moorside Room as a polling station venue
18. Community Award
    1. To invite nominations for the Community Award
    2. To note that nominations for the Community Award are required by 31 January 2019
19. Christmas
    1. To note that pursuant to minute 18125d) the 5no Christmas motifs (3 x TL303W and 2 x TL173) have been purchased at a cost of £2,253.00 + VAT (including delivery)
    2. To note that the works to install a socket to accommodate the Christmas lighting system on the A170 roundabout will be carried out by NYCC Highways contractors in w/c 26th November
    3. To offer thanks to the volunteers involved with the Christmas tree scheme, and the town Christmas lights and decorations
20. Town Mayors Report
21. Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
22. To receive reports from Members on delegated matters
23. To receive the Town Clerk's report
24. Questions to the Chairman
25. To agree to exclude members of the public from discussion of item 26
26. To receive an application for the vacancy on the Town Council and agree to elect the candidate by co-option
27. To note the date of the next meeting on 17th December 2018 at 7.30pm in Church House

Related Documents:

• Supporting Document
• Council Minutes 15 October 2018
• Appendix to Council Minutes 15 October 2018
• Minutes of Finance Committee 18 October 2018
• Financial Summary to 31 October 2018
• Budget Summary to 31 October 2018
• Statement of Accounts to 31 October 2018
• Agenda item 6 d) - 2019/20 Budget Proposal
• Agenda item 7b) - Summary of responses to bus shleter consultation
• Agenda item 7b) - Additional correspondence received opposing the bus shelter consultation
• Agenda item 9 - West End Traffic Management Proposal - Priority System
• Agenda item 11 - RDC Winter Maintenance Correspondence 2018/19
• Agenda item 11 - RDC Winter Maintenance 2018/19 Salt Routes
• Winter Services Fact Sheet
• Agenta item 15 - Play Equipment Options
• Agenda item 15c)- Additional response to the consultation by members of the public
• Agenda item 18 - Christmas motif TL173
• Agenda item 18 - Christmas motif TL303W
• Agenda item 25 - Application to Vacancy on the Town Council