Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 15th July 2019

Issued on 9th July 2019 for a meeting of the Town Council to be held at 7.30pm on 15th July 2019 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 17th June 2019
2. To receive the minutes of the Manor Vale Management committee meeting held on 8th July 2019
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th June 2019
To receive a report on the findings of the Kirkbymoorside Flood identification and alleviation measures study carried out by WSP flood risk team, part of the Ryedale Flood Risk Project
To consider and agree to adopt a 'Commitment to Equality, Diversity & Inclusion' policy
Grants
1. To note that there remains £2,910 available for allocation from the 2019/20 grant budget
2. To consider and agree the allocation of funds from the 2019/20 grant budget to the following grant applications:
  1. Grant application submitted by Kirkbymoorside Community Library for £2600 to cover the annual cost of cleaning Church House
  2. Grant application submitted by Next Steps Mental Health Resource Centre for £1560 to pay for the annual rent for the Kirkbymoorside programmes
Play Areas
1. To receive the annual play area inspection report
2. To note that the Town Clerk has instructed the following repairs:
  1. Richter Cantilever Swing - realignment of chains and replacement of seat
  2. Spring Tyres - repair to surfacing and replacement of 2no. grasslock matt
  3. Toddler play area gate - removal of broken spring mechanism
  4. Fencing and gate between play area and skatepark - repair/replace fence panels, replace gate post and re-hang gate (caused by vandalism on 14th June)
  5. Skatepark - quotation awaited from HAGS
3. To consider and agree any other action as necessary
4. To note that the half day childrens arts activity, part of the 'Smoke Free Play Areas' initiative, will be held on 22nd August 2019 from 10.30am
To note that Ryedale District Council adopted the Ryedale Plan - Local Plan Sites Document, Development Plan Document and Policies Map on 27 June 2019
1. The Ryedale Plan https://www.ryedaleplan.org.uk/local-plan-sites/submission-and-forthcoming-examination
2. Kirkbymoorside Policies Map https://www.ryedaleplan.org.uk/images/Site_plans_nov/Kirkbymoorside_Policies_Map_Nov_2018.pdf
3. Keldholme Policies Map https://www.ryedaleplan.org.uk/images/Site_plans_nov/Keldholme_Policies_Map_Nov_2018.pdf
To consider and agree a response to the North Yorkshire County Council consultation on the renewal of subsidised local bus services in April 2020
To note that on 2 July 2019 the North York Moors National Park Authority submitted the draft North York Moors Local Plan to the Government for independent examination www.northyorkmoors.org.uk/localplan<http://www.northyorkmoors.org.uk/localplan>
To consider and agree the request of the Kirkbymoorside Environment Group to submit street furniture licences for tree planting along the A170, Old Road and West Pasture
To note that the 2020 May Bank Holiday will be moved to mark 75 anniversary of VE Day
Training & Membership
1. To consider and agree the purchase of the 11th Edition of 'Arnold-Baker on Local Council Administration' by Paul Clayden at a cost of £103.99
2. To consider and agree the purchase of 'The Laws of Parks and Open Spaces' by Paul Clayden at a cost of £36.00
3. To note the Town Clerk has completed the following training:
  1. Fraud & Scam Awareness (provided by NYCC)
  2. Equality & Diversity (£30.00 + VAT)
4. To consider and agree the Town Clerks attendance to the SLCC 2019 North Regional Training Seminar on 31st July 2019 at a cost of £90 + VAT plus travel expenses
5. To note that the Town Council's annual membership of Community First Yorkshire is due for renewal on 22nd July 2019 and agree to renew the same at a cost of £42 https://communityfirstyorkshire.org.uk/
6. To note that the Town Clerk's annual SLCC membership is due for renewal on 1st August 2019 and agree to renew the same at a cost of £196
7. To note that the Town Clerk's annual ALCC membership is due for renewal on 1st August 2019 and agree to renew the same at a cost of £40
To note that works to clear the length of the public footpath of all encroaching vegetation from West End to Feversham Drive, through Wainds Field to Nevilles Walk and Piercy End have been carried out in accordance with the Grounds Maintenance contract specifications (minute 16161), instructed by the Town Clerk
To note that a planter has been installed on the cobbles on Market Place to protect the manhole for the town Christmas tree at a cost of £68
To consider and agree to add a link on the Town Council website to help people find their nearest Jobcentre Office https://www.jobcentrejobs.co.uk/
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next meeting on 16th September 2019 at 7.30pm in Church House