Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda Ordinary Meeting of the Town Council 21st September 2020

Issued on 15th September 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 21st September 2020

Meeting access details:

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Meeting ID: 411 786 0873 Passcode: 0baCRY

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Members of the press and public are welcome to attend

Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Meeting held on 20th July 2020
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2020 by PKF Littlejohn LLP Sections 20(2) and 25 of the Local Audit and Accountability Act 2014, Accounts and Audit Regulations 2015 (SI 2015/234), The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 (SI 2020/404)
2. To report the cost of training since the last meeting of the Council pursuant to minute 20033
3. To report accounts paid since the last meeting of the Council and approve payments according to the list provided
4. To receive the Financial Summary to 31st August 2020
5. To note the councillor’s audit for Q1 was carried out by Cllrs Dowie and Holroyd on 4 August 2020
6. 2020-21 National Salary Award
  1. To note the National Joint Council for Local Government Services (NJC) new pay scales for 2020 – 2021 to be implemented from 1 April 2020
  2. To agree application of the revised pay award backdated to 1 April 2020
7. To note that the Council's registration with the Information Commissioner's Officer is due for renewal on 26 October 2020 (£40 fee) and agree payment of the annual renewal fee by direct debit to receive an annual reduction of £5
8. To agree payment by direct debit to Total Gas & Power Limited for gas utility at the sports field
Town Council Procedures & Policies
1. To receive the NALC Statement - Town and Parish Councils ‘The Rule of Six’
2. To receive a draft Co-Option Policy outlining the procedure to be followed when there is a vacancy to ensure the co-option process is fair and equitable
3. To consider adoption of the Co-Option Policy
Website Accessibility - Compliance with the Public Sector Bodies (websites and mobile applications)(No. 2) Accessibility Regulations, 2018
1. To receive a report on progress of the re-build of the town council website pursuant to minute 20054
2. To agree the Accessibility statement
Play Areas
1. To receive the annual Operation Inspection report
2. To note remedial repairs instructed in accordance with the Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery & Play Area) contract specifications
3. To report vandalism to the bins at the skate park Police Ref: NYP10092020
4. To consider the cost of purchase and installation of replacement bins
5. To consider submission of an Insurance Claim to cover the associated costs (Excess of £250)
6. To consider the installation of additional signage
Kirkbymoorside Football Club
1. To consider the request by the Kirkbymoorside Football Club to extend the lease agreement beyond March 2021 for a period of 35 years
2. To note permissive use of the sports field on 17 September for the 'Hungry Minds' interactive session for under 5's organised by Coast & Vale Community Action in conjunction with NYCC
To agree the cost of £500 for the triennial tree safety assessment survey for Manor Vale, Old Road play area and the sports field
To note works to remove excess garden waste from the cemetery instructed in accordance with the Maintenance of Manor Vale Woodland & Grounds Maintenance (Cemetery & Play Area) contract specifications
Planning
1. To receive information on the Governments consultations on changes to the Planning System and agree a response as appropriate
  1. first consultation seeking views on proposed changes which would fundamentally change the way in which Development Plans are produced and used, together with changes to the role of National Planning Policy https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/872091/Planning_for_the_Future.pdf
  2. second consultation and as an interim measure, changes are proposed to the current system including changes to the way in which the amount of housing to be delivered in each local authority area is calculated https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/907215/200805_Changes_to_the_current_planning_system_FINAL_version.pdf
2. To note the following planning applications processed by the Planning Authority since the last meeting on 20th July:
  1. 20/00677/LBC | Installation of 6no. double glazed timber sash windows and 1no. double glazed timber french door as replacement to existing single glazed windows and door | The Petch House 34 Howe End Kirkbymoorside North Yorkshire YO62 6BD
  2. 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB
3. To consider the following planning applications:
  1. 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ
  2. To note approval of application 20/00426/FUL | Erection of general purpose agricultural building |High Park Farm Woodhead Field Lane Gillamoor Kirkbymoorside North Yorkshire YO62 7HS
Moorside Room
1. To consider use of the Moorside Room by Towlers Chemist for the administration of flu vaccinations
2. To consider quotations for the cost of remedial repairs to the noticeboard and exterior window frames and agree appointment of the works
To consider the content of the next issue of The Moorsider
To receive the quarterly public wi-fi usage report
Remembrance Sunday 8 November 2020
1. To note the Royal British Legion Remembrance Parade Policy Update and to note that the local branch will be unable to make arrangements for Remembrance Parades under the revised policy restrictions
2. To note the update from North Yorkshire Police in respect of Remembrance Day events
3. To agree a sum to contribute towards a wreath under s137 of the Local Government Act 1972
To receive information from NYCC Passenger Transport Team on the funding for Supported Bus Services and Rural Mobility Fund 2020/21
To consider renewal of the annual Community First Yorkshire membership at a cost of £42
To receive information from Citizens Advice on extended service provision in Mid-North Yorkshire
To receive correspondence from Kirkbymoorside In Bloom
To receive correspondence from Ryedale Community Transport
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To agree to exclude members of the public from discussion of item 28
To receive a written application for the office of parish councillor and to co-opt a candidate to fill the existing vacancy
To note the date of the next scheduled meeting on 19th October 2020 at 7pm via Zoom