Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 16 October 2023

Issued on 11 October 2023 for a meeting of the Town Council to be held at 7.30pm on 16 October 2023 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Ordinary meeting held on 18 September 2023
2. To consider matters arising
  1. To note addition to the Town Council's winter maintenance schedule of 1no. grit bin, to be installed outside Church House, 7 High Market Place at a cost of £125 + VAT (cost of bin and grit), pursuant to Minute 23095 dated 18 September 2023
To receive information from PC Jez Walmsley on local policing matters
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town and County Councillors in respect of questions already posed, and any new matters
To consider financial matters
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 30 September 2023
3. To note Data Protection Registration renewal with the Information Commissioner's Office on 26 October 2023 at a cost of £40
4. To consider allocation of £100 for the purchase of Christmas cards at £75 + VAT (100 cards) and confectionary as gesture of thanks in lieu of remuneration for works associated with installation of the town Christmas trees and lights
5. To consider a ceiling budget of £300 for the purchase of replacement office furniture
6. To note renewal of the Sync.com annual subscription at a cost of $49
Remembrance Sunday 12 November 2023 - To consider the cost of £590 + VAT for traffic management arrangements associated with the Remembrance Parade, pursuant to Minute 23098
Insurance
1. To note the Commercial Combined Insurance Policy is due for renewal on 1 November 2023
2. To receive quotations for Local Council Insurance for the period from 1 November 2023;
  1. Quote A £3,998.65
  2. Quote B £4,629.45 + £437.69 GPA/Sickness/Business Travel
3. To consider appointments of the Insurance provider and term of policy
Triennial Tree Safety Assessments
1. To receive the quotation for recommended works identified in the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field
2. To consider the quotation for works identified as high priority and allocation of the associated costs to the 2023/24 budget
3. To consider the quotation for remaining works and allocation of the associated costs to the 2024/25 budget
Manor Vale and Allotment
1. To receive the 2023 Flowering Plant Survey for Finches Fork Meadow in Manor Vale, prepared voluntarily by Jim Reader, retired biologist, and consider suggestions for improving the meadow
2. To note the trees on the south west boundary of Manor Vale woodland are considerably encroaching the allotment site and consider the cost of necessary tree works
3. To receive the 2023 Bat Survey for the Allotment site, prepared voluntarily by Martyn Smith, for general interest
Project to develop the football club facilities at the sports field, New Road, Kirkbymoorside
1. To note successful submission of a Community Ownership Fund Expression of Interest (EOI) pursuant to Minute 23094 dated 18 September
2. To note the outcome of the EOI indicates that the project is likely to be eligible for the Fund, and invitation to submit a full application
3. To note it has not been possible to submit the application by the deadline of 11 October as advice regarding the Subsidy Control Act 2020 needed to complete the application is pending
4. To note intention to submit the application in the next round
Local Plan Review
1. To note correspondence issued by Malton Town Council to Councillor Les, Leader North Yorkshire Council in respect of the Ryedale Local Plan Review
2. To consider making representation to North Yorkshire Council to ascertain intentions regarding the Local Plan for North Yorkshire
3. To consider requesting progression of the Ryedale Local Plan Review process to ensure that local planning considerations are influenced by matters affecting and specific to Ryedale
To receive an update on Q2 progress for the Flood Risk Management project
To receive information from North Yorkshire Council regarding management of Town Farm car park
To consider appointing Alice Richardson to the vacancy of representative trustee to The United Charities Trust of Kirkbymoorside https://register-of-charities.charitycommission.gov.uk/charity-search/-/charity-details/232914
To note the intention of North Yorkshire Council to remove all the old district and borough council Hackney Carriage zones and replace them with one North Yorkshire Council zone
To receive correspondence from Zero Hour seeking support for the Climate and Ecology Bill and consider an appropriate response
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
To receive the Town Mayor's report
Questions to the Chair
To agree the date of the next Ordinary meeting of the Town Council on 20 November 2023 at 7.30pm in Church House