Kirkbymoorside Town Council

Issued on Wednesday 13 July for a meeting of the Town Council to be held at 7 pm on 18 July 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 20 June 2011.
   2. To approve the minutes of the Extraordinary Meeting held on 24 June 2011.
   3. To receive the minutes of the Planning Committee held on 20 June 2011.
   4. To receive the draft minutes of the Staffing Committee held on 11 July 2011.
   5. To receive the draft minutes of the Manor Vale Committee held on 15 July 2011.
   6. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. Old Road Play Area
   1. To consider taking on the responsibility for the Old Road following a letter from the Play Association stating that the charity would be dissolving in September 2011.
   2. To discuss insurance for Old Road Play Area & Skate Park.
   3. If the Council does decide to take responsibility for the Play Area, to consider how to manage play equipment checks and litter picks.
   4. To consider meeting members of the Play Association in order to discuss the handover (should a) be agreed).
7. To consider holding Town Council surgeries on a regular basis so that members of the public can meet Councillors and discuss local matters.
8. The Old Library
   1. To review the current state of the Old Library and consider its future use.
   2. To consider ways of raising money with regard to the Old Library.
9. To decide on a list of charges following a discussion at the last Ordinary Meeting regarding the present and future costs of the Town Cemetery.
10. To ratify the decision to amend standing orders in order to allow the Chairman to invite a member of the public to speak during a meeting.
11. To consider future development of the current web and email services used by the Council.
12. Council Offices
    1. To approve the signing of a 4 year lease for the Shambles Office.
    2. To receive an update on the refurbishment of the office
13. Speed Limits
    1. To consider requesting that North Yorkshire County Council (NYCC) erect a speed limit sign by the Playing Fields.
    2. To consider requesting that NYCC erect a speed limit by the Kirkbymoorside Community Primary School.
    3. To consider requesting that NYCC move the speed limit sign in Ings Lane to extend past the current housing.
14. To discuss the replacement of a tubbed tree previously removed from Piercy End.
15. Parish Plan
    1. To consider the possibility of starting a Parish Plan for Kirkbymoorside
    2. To agree a process for drawing up a questionnaire for information gathering in relation to the preparation of the Parish Plan (should a) be agreed)
16. Consider requests for grants (application forms provided separately):
    1. All Saint's Church
17. To discuss the provision of Christmas Lights
18. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To review accountancy costs incurred with Moore Stephens
    3. To review financial reports for first quarter and up to July 2011.
    4. To agree that regular contract payments can be processed and paid during August and presented as a separate item at the next Ordinary Meeting.
    5. To consider paying the landlord a set amount each month to cover electricity for the Shambles Office.
    6. To agree that the duty mileage rate will be 45p per mile for Councillors and Town Council Staff following the 2011/12 budgetary changes.
19. To note planning decisions from Ryedale District Council:
    1. 11/00409/REM Approved| J & O Developments Ltd | Erection of 2no three bedroom dwellings with detached single garages and formation of vehicular access (outline 10/01156/OUT dated 18.11.2010 refers) | South View Gillamoor Road Kirkbymoorside York YO62 6EL
    2. 11/00362/HOUSE Approved| Mr Nicky Todd | Erection of prefabricated garage | 60 Keld Head Orchard Kirkbymoorside York YO62 6EF
    3. 11/00375/FUL Refused| Mr P Gamble | Erection of a general purpose agricultural building | Land at OS Fields 5200 5209 Ings Lane Kirkbymoorside York
20. To note appeal decision from Ryedale District Council:
    1. APP/Y2736/A/11/2150815 Dismissed | Mr Derek Thrippleton | Development to insert doorway into wall to give access to fire escape instead of using window | Flat 5, Chapel House, 26 West End Kirkbymoorside York YO62 6AF
21. Receive the Town Mayor’s Report
22. Receive reports from Members representing the Town Council at meetings of outside bodies.
23. Receive reports from Members on delegated matters
24. Receive officers' report
25. Questions to the Chairman
26. To note the date of the next meeting on 19 September 2011 at 7 pm in Church House.