Issued on ? for a meeting of the Town Council to be held at 7.30 pm on 18 March 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Extraordinary Meeting held on 25 February 2013
   2. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary
7. 2013 - 2015 Contracts
   1. To consider tenders received for Maintenance of the A170 Roundabout and appoint a contractor
   2. To consider tenders received for Grass Verge Cutting and appoint a contractor
8. Welcome to Kirkbymoorside Signs
   1. To review proposals for format and installation
9. Old Library
10. Kirkbymoorside Environment Group
    1. To consider the proposal to plant 5 fruit trees in the Old Road play area, adjacent to the hedge parallel to Howe End
11. Grants
    1. To review condition 5. of the Grant Policy which states 'Groups can apply once per year but may bid for a number of elements of a project in the application.'
    2. To consider the addition of the following to the Grant Policy 'Please be aware that the Town Council budget for grant allocation is £10,000 per annum to be shared amongst Kirkbymoorside Community'
    3. Consider requests for grants (application forms provided separately):
       1. Kirkbymoorside Cricket Club
       2. Kirkbymoorside Environment Group request £1718.50 to cover the running cost elements of the Kirkby Fruit Pickers project which aims to:
          1. To use volunteers to pick fruit that would otherwise go to waste in people’s gardens and public spaces, and to find a good use for it locally
          2. To raise funds for projects that will benefit local people.
12. Sportsfield Association
    1. To appoint a new representative of the Council to the Sportsfield Committee
13. Receive the Town Mayor’s Report
14. Receive reports from Members representing the Town Council at meetings of outside bodies.
15. Receive reports from Members on delegated matters
16. Receive Town Clerk's report
17. Questions to the Chairman
18. To note the date of the next meeting on 15 April 2013 at 7.30 pm in Church House.

Related Documents:

• Supporting Document
• Council Minutes 25 February 2013
• Financial Summary March 2013
• Budget Summary March 2013