Kirkbymoorside Town Council

Issued on 12 March 2013 for a meeting of the Town Council to be held at 7.30 pm on 18 March 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Extraordinary Meeting held on 25 February 2013
   2. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary
7. Planning
   1. To note planning application:
      1. 13/00223/HOUSE [http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=MIS01HNO05U00]] by Mr and Mrs R Thomas | Alterations to include installation of 3 no. velux rooflights, installation of first floor window to south east gable, blocking up of entrance door with rendered panel and extension of stove pipe to north east elevation | Wellgarth Tinley Garth Kirkbymoorside YO62 6AS
   2. To note planned decisions:
      1. 13/00022/FUL [http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=MGAVUONO01H00] Approved by Daisy Garden Centre | Erection of extension to form covered open-sided plant display area | New Road Kirkbymoorside
8. 2013 - 2015 Contracts
   1. To consider tenders received for Maintenance of the A170 Roundabout and appoint a contractor
   2. To consider tenders received for Grass Verge Cutting and appoint a contractor
9. Welcome to Kirkbymoorside Signs
   1. To review proposals for format and installation
10. Old Library
    1. To agree to submit a planning application to Ryedale District Council for the plans as provided
    2. To agree to display the plans in the Town Council office and the Library and invite comments from residents
11. Community Led Plan
    1. To receive information regarding the progress and administration of the Community Led Plan
12. Kirkbymoorside Environment Group
    1. To consider the proposal to plant 5 fruit trees in the Old Road play area, adjacent to the hedge parallel to Old Road
    2. To consider permitting the Environment Group to use the noticeboard outside the Old Library whilst it is not in use
13. Grants
    1. To review condition 5. of the Grant Policy which states 'Groups can apply once per year but may bid for a number of elements of a project in the application.'
    2. To consider the addition of the following to the Grant Policy 'Please be aware that the Town Council budget for grant allocation is £10,000 per annum to be shared amongst the Kirkbymoorside Community'
    3. Consider requests for grants (application forms provided separately):
       1. Kirkbymoorside Cricket Club request £3000 to purchase mobile all-weather matting, equipment which is fundamental to their activity programmes, the aims of which are:
          1. to engage young people living in Kirkbymoorside, between 6 and 18 years of age, in a range of constructive activities
          2. to reduce anti-social behaviour and break down barriers between young people and the police
          3. to increase playing, coaching and officiating opportunities for Kirkbymoorside residents
          4. to encourage volunteering and positive citizenship
       2. Kirkbymoorside Environment Group request £1000 to cover the running cost elements of the Kirkby Fruit Pickers project which aims to:
          1. To use volunteers to pick fruit that would otherwise go to waste in people’s gardens and public spaces, and to find a good use for it locally
          2. To raise funds for projects that will benefit local people.
14. Sportsfield Association
    1. To appoint a new representative of the Council to the Sportsfield Committee
15. Manor Vale
    1. To appoint Andrew Hall, Area Ranger, NYCC to the Manor Vale Management Committee
16. To consider a resident's request to install a dog bin on Ings Lane
17. Receive the Town Mayor’s Report
18. Receive reports from Members representing the Town Council at meetings of outside bodies.
19. Receive reports from Members on delegated matters
20. Receive Town Clerk's report
21. Questions to the Chairman
22. To note the date of the next meeting on 15 April 2013 at 7.30 pm in Church House.