Kirkbymoorside Town Council

Issued on 14 May 2013 for a meeting of the Town Council to be held at 7.30 pm on 20 May 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. To elect the Town Mayor for the coming year
4. To record the Declaration of Office of the Town Mayor
5. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
6. To give a vote of thanks to Councillor Dowie for her work during the year 2012-2013
7. To elect the Deputy Town Mayor for the coming year
8. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
9. To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
   1. Committees
      1. Finance Committee
      2. Manor Vale Management Committee
      3. Planning Committee
      4. Play Areas Committee
      5. Staffing Committee
      6. Disciplinary Panel
      7. Appeals Panel
   2. Delegates teams
      1. Internal Control - Councillors Audit
      2. Cemetery Duties
      3. Future of Church House
      4. Old Library
   3. Representatives
      1. Five Towns Meeting
      2. John Stockton Trust Foundation
      3. North Ryedale Public Transport Group
      4. Police – Kirkbymoorside Community Consultation Group
      5. Sportsfield Committee
      6. Kirkbymoorside Environment Group
      7. Community Led Plan Steering Group
      8. Community Investment Fund Ward Steering Group
10. To receive reports from representatives on outside bodies
11. To receive the schedule of meetings for 2013-2014
12. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 15 April 2013
    2. To consider matters arising
13. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
14. Discussions with District and County Councillors
    1. County and District Councillors to respond to questions already posed
    2. Town Councillors to raise urgent matters recently arisen
    3. County and District Councillors to advise the Town Council on any new matters
15. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive the Financial Summary
    3. To approve accounting statements for 2012/13
16. Church House
    1. To consider the Service Level Agreement with NYCC regarding volunteers
17. Parking
    1. To consider contacting Ryedale District Council about taking over the responsibility of the Town Farm Car Park
    2. To agree to make representation to the principal authorities about civil parking enforcement
18. To consider having signs installed at the play areas to encourage the public to report any criminal or anti-social behaviour to 101
19. To receive information from the Cricket Club and Kirkbymoorside 10K Run organisers regarding the use of the grants they received from the Town Council
20. Grants
    1. Kirkbymoorside & District Sportsfield Association request a grant of £1,160 for a replacement water heater (£960) in addition to a contribution of £200 towards the costs of installation
21. A170 Roundabout
    1. To consider allocating a budget of £200 to the purchase and installation of plants on the A170 roundabout in order to reinstate the original standard and design
22. Welcome to Kirkbymoorside Signs
    1. To consider draft designs
23. To consider installing litter bins next to the seats located on Adela Shaw Drive and Tinley Garth
24. Receive the Town Mayor’s Report
25. Receive reports from Members representing the Town Council at meetings of outside bodies
26. Receive reports from Members on delegated matters
27. Receive the Town Clerk's report
28. Questions to the Chairman
29. To agree to exclude the public to the confidential nature of the next item
30. To receive information regarding the ongoing employment matter
31. To note the date of the next meeting on 17 June 2013 at 7.30 pm in Church House

Related Documents:

• Supporting Document
• Schedule of Meetings 2013-14
• Council Minutes 15 April 2013
• Play Areas Minutes 18 March 2013
• Staffing Minutes 18 March 2013
• Financial Summary May 2013
• Payments May 2013
• Receipts May 2013
• Budget Summary May 2013
• Draft Service Level Agreement (amended 14 May 2013)
• KMS Sign A
• KMS Sign B