Kirkbymoorside Town Council

Issued on 11th February for a meeting of the Town Council to be held at 7.30pm on 17th February 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the meeting of the Town Council held on 20 January 2014
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary for February 2014
7. To receive recommendations from the Staffing Committee
8. To receive a report from the Sports Committee following inspection of the Recreation Club building on 10th February 2014
9. Former Library Building
   1. To receive an update regarding the progress of the works to the former library building
   2. To receive information following the meeting with members of the Pickering Memorial Hall committee
   3. To consider and agree options available for the future management of the building
10. Opening of Former Library Building - Tour de France 100 day Cultural Festival
    1. To consider and agree to hold the official opening ceremony of the former library building on Saturday 3rd May as part of the Tour de France 100 day cultural festival
    2. To discuss suggestions for effective content and promotion of the event
    3. To consider appropriate persons to carry out the opening ceremony
11. Kirkbymoorside 10k - To consider a request for the route of the children’s 1 mile event to pass through Manor Vale
12. Church House - Draft Service Level Agreement
    1. To note that 4.1(a) has been amended and 4.1(b) inserted to reflect concerns previously expressed by councillors
    2. To consider and agree to the amended Service Level Agreement with NYCC regarding library volunteers
13. To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
14. Ryedale Plan
    1. To note the publication of the Sustainability Appraisal Methodology Update and provide comments http://extranet.ryedale.gov.uk/pdf/RDC_Sustainability_Appraisal_Report_Update_Jan2014.pdf
15. Planning
    1. To note planned decisions:
       1. 13/01172/HOUSE | Replacement of 4no. first floor windows with double glazed units | 5 Castlegate Kirkbymoorside YO62 6BH Approved
16. Street Signs
    1. To note that presently there are 11 street signs that require repainting/replacement
    2. To note that there are 3 variations in style of signs throughout Kirkbymoorside and the replacement signs provided by RDC would apply the modern format
    3. To note the option of repainting the signs would retain their existing format and the cost of this would be covered by RDC provided it is equal to the cost of replacement and any additional costs would be payable by the Town Council
    4. To receive a sample of the new and refurbished signs and decide the preferred course of action
17. Ordinary Meeting in April 2014
    1. To note that the date of the April Ordinary meeting is currently scheduled to take place on 21 April which is a bank holiday
    2. To consider and agree to hold the Ordinary meeting on Monday 14 April
18. Welcome to Kirkbymoorside Sign
    1. To note a request by a member of the public for information to be displayed on the 'Welcome to Kirkbymoorside' sign
    2. To establish a protocol for publication of information on the 'Welcome to Kirkbymoorside' sign
19. Christmas lights
    1. To note that the roundabout christmas light system was damaged when it was blown over by the high winds this recent christmas and the parts required for repairs are no longer available and subsequently an insurance claim is in progress to cover the cost of replacement lights
    2. To consider the various design styles and agree a format for the replacement christmas lights
20. A170 verges
    1. To note that there is considerable mole activity on the A170 verges
    2. To consider the removal of the moles at a cost of £100
21. To note a recommendation by the Dog Warden to replace the 2 dog bag dispensers located outside the primary school and at the entrance to Old Road play area
22. To acknowledge receipt of correspondence from In Bloom and consider continued sponsorship of a flower tub at a cost of £40
23. Receive the Town Mayor’s Report
24. Receive reports from Members representing the Town Council at meetings of outside bodies
25. Receive reports from Members on delegated matters
26. Receive the Town Clerk's report
27. Questions to the Chairman
28. To receive the nominations for the Community Award and to agree the recipient (EXEMPT ITEM)
29. To note the date of the next meeting on 17 March 2014 at 7.30 pm in Church House

Related Documents:

• Supporting Document
• Minutes 20 January 2014
• Financial Summary February 2014
• Budget Summary February 2014
• Statement of Accounts February 2014
• Draft Service Level Agreement amended 4 February 2014
• Draft SLA Appendices
• Correspondence from In Bloom dated 24 January 2014