Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 16 May 2016

Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To elect the Town Mayor for the ensuing year
To record the Declaration of Office of the Town Mayor
To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016
To elect the Deputy Town Mayor for the coming year
To receive apologies for absence
To receive Declarations of Interest in items on the agenda
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
Casual Vacancy
1. To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
2. To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
Vacancies
1. To agree to fill two vacancies on the Town Council by co-option
To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
1. Committees
  1. Finance Committee
  2. Manor Vale Management Committee
  3. Planning Committee
  4. Play Areas & Sports Committee
  5. Staffing Committee
  6. Disciplinary Panel
  7. Appeals Panel
2. Delegates teams
  1. Internal Control - Councillors Audit
  2. Cemetery Duties
  3. Future of Church House
  4. Moorside Room
3. Representatives
  1. Five Towns Meeting
  2. Ryedale Market Towns Working Group
  3. North Ryedale Public Transport Group
  4. Police – Kirkbymoorside Community Consultation Group
  5. Kirkbymoorside Environment Group
  6. John Stockton Trust Foundation
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the minutes of the Meeting held on 18th April 2016
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary to 30th April 2016
3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
Annual Accounts and Return to 31st March 2016
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate
2. To approve the Accounts for the year to 31st March 2016
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate
4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016
5. To approve a report on variances in the accounts beyond the permitted 15%
6. To approve Minutes of items 1 a-e above
Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside
Church House - To receive further information regarding the proposed Community library
To receive an update on progress with regards to flood management in Kirkbymoorside
To receive an update on progress of the implementation of short term parking enforcement on Market Place
Community Defibrillator
1. To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT)
2. To consider and agree a ceiling budget of £300 for the installation of the community defibrillator
3. To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year
Kevin Hollinrake MP
1. To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016
2. To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House