Kirkbymoorside Town Council

Issued on 14th June 2017 for a meeting of the Town Council to be held at 7.30pm on 19th June 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive the minutes of the Annual Town meeting held on 9th May 2017
   2. To receive and approve the minutes of the Meeting held on 15th May 2017
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31st May 2017
7. Moorside Room
   1. To note that subsequent to submission by the Town Clerk to the Valuation Office Agency the Rating List has been amended from 'Library and Premises' to 'Hall and Premises', with a revised Rateable Value of £1,050
   2. To note receipt of £3,858.76 from Ryedale District Council being the subsequent Rateable Value Adjustment and Transitional Relief from 1 April 2010 to 31 Mar 2018
8. Grant Funding
   1. To note the availability of grant funding for 2017/18 http://www.ryedale.gov.uk/services/community-living/community-grants.html
      1. Ryedale Community Grant scheme open to any Ryedale community based organisation or group, for projects that make a positive impact on community owned or managed facilities and activities in Ryedale
      2. Section 106 monies in the amount of £7636 available to Kirkbymoorside organisations or groups, for projects that provide or improve Public Open Space and Recreation facilities in line with the relevant S106 Agreements http://www.ryedale.gov.uk/attachments/category/1006/S106_Public_Open_Space_Recreation_Grant_15May2017.pdf
      3. Flood Grants to support community based projects that provide mitigating measures towards local flood situations in Ryedale
   2. To note that Applications will be considered by Ryedale District Council Members quarterly and the closing dates for applications are 14 July 2017, 15 October 2017, 10 November 2017 and 5 January 2018
   3. To consider and agree to apply for S106 funding in respect of the proposed basketball half court at Old Road play area in the event that the application to the Big Lottery Fund, 'Awards For All' is unsuccessful
   4. To consider and agree a donation to the RDC Chairman's Charity Fund
9. To note the urban grass cutting payments for 2017/18 remain at 6p per square metre
10. Community Resilience & Emergency Plan
    1. To consider the draft Community Resilience and Emergency Plan and make any additions/revisions as appropriate
    2. To agree to adopt the Community Resilience & Emergency Plan
    3. To agree to authorise the Town Clerk to update the Community Resilience & Emergency Plan as necessary
11. To consider and agree to undertake works to clear the length of the public footpath, from West End to Feversham Drive, through Wainds Field to Nevilles Walk and Piercy End of all encroaching vegetation, to include removal of all arisings, at a cost of £100 based on 5 hours labour at a charge of £20 per hour in accordance with the Grounds Maintenance contract specifications (minute 16161)
12. To receive the Town Mayor's Report
13. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
14. To receive the Town Clerk's report
15. Questions to the Chair
16. To note the date of the next meeting on 17th July 2017 at 7.30pm in Church House

Related Documents:

• Minutes of the Annual Town meeting 9 May 2017
• Council Minutes 15 May 2017
• Supporting Document
• Financial Summary to 31 May 2017
• Budget Summary to 31 May 2017
• Statement of Accounts to 31 May 2017
• RDC Chairman's Charity Fund letter 2017
• Urban grass cutting payments 2017/18