Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 26 April 2021

Issued on 21 April 2021 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 26 April 2021

Meeting access details:

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Members of the press and public are welcome to attend. Please try to join 5-10 minutes before 7.00pm to enable any technical issues to be addressed prior to the start of the meeting. If you are unable to attend the meeting please provide apologies for absence directly to the Chair or the Town Clerk in advance of the meeting.

Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the meeting held on 15 March 2021
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Planning
1. To receive information from the Planning Authority in respect of the allocation of residential housing in Kirkbymoorside parish
2. To review planning applications:
  1. 21/00518/MOUT | Hybrid Planning Application comprising 1) Application for full planning permission for the erection of a commercial building for the immediate expansion of Sylatech (Phase 1), together with the reorganisation of the existing car park, formation of new access from West Lund Lane, parking and landscaping. 2) Full planning permission for the erection of 67no. dwellings comprising 11no. four bedroom dwellings, 42no. three bedroom dwellings and 14no. two bedroom dwellings, together with new access from West Lund Lane and associated parking, landscaping and drainage works. 3) Outline planning permission for the extension of the first phase building (Phase 2) with further commercial development to the East of West Lund Lane (Phase 3). Approval sought for access only. 4) Full planning permission for works to West Lund Lane and the former railway bridge. | Land East Of West Lund Lane Kirkbymoorside https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQ4B8GNO01500
  2. 21/00572/CAT | Prune 3no. leylandii laterally by 2m. | Windmill Cottage West End Kirkbymoorside North Yorkshire YO62 6AD
  3. 21/00567/HOUSE | Erection of single storey rear extension. | Blue Hills 4 Poplar Avenue Kirkbymoorside YO62 6ES https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQKNWQNOJFA00
3. To review Planning Decisions and Recommendations
  1. 20/01026/FUL | Extension to existing polycarbonate cover to form additional shelter for customers and covered plant display area | Daisy Garden Centre New Road Kirkbymoorside North Yorkshire YO62 6DY Approval
  2. 20/01135/TPO | Removal of T10 - Scots Pine and removal of T11 - Scots Pine of TPO 277/2001 | Land Off West Lund West Lund Kirkbymoorside North Yorkshire Conditional Approval delegated to the Head of Planning to ensure the imposition of a satisfactory condition in respect of the replacement trees to be planted Note: This decision was contrary to the officer recommendation
  3. 20/01230/ADV | Display of 5no. fascia signs, 2no. internally illuminated fascia logo signs, 1no. non illuminated fascia letter sign, 1no. internally illuminated projecting logo sign, 3no. non illuminated panel signs, 1no. non illuminated banner frame sign, 1no. non illuminated community board sign, 5no. non illuminated post mounted signs and 1no. non illuminated 3.5 metre totem sign | Co-Op Piercy End Kirkbymoorside. (Note modification of the application with the reduction of height to 3.5m and non illumination of the totem sign) Recommendation - Approval
  4. 21/00049/FUL | Change of use and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QMVN08NOILR00 Refusal
4. To note that Planning Application 21/00441/FUL | Change of use of part of unit currently light industrial (Use Class B1) to a hot food cafe (Use Class A3 and A5) | 30 Dove Way Kirkby Mills /Industrial Estate Kirkbymoorside North Yorkshire YO62 6QR has been withdrawn
Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
To consider financial matters:
1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
2. To receive the Financial Summary to 31 March 2021
3. To receive the updated Letter of Engagement from Moore Chartered Accountants and agree the terms of engagement
4. To note the Councillors Audits for Q2, 3 and 4 were completed by Cllrs Coughlan and Holroyd on 26 March 2021
5. To consider renewal of the annual YLCA Membership from 1 April 2021 at a cost of £755
6. To consider renewal of the annual Commercial Waste Collection for the Cemetery from 1 April 2021 at a cost of £218.28
7. To consider renewal of the annual Commercial Waste Collection for the sports field from 1 April 2021 at a cost of £244.07
8. To note the purchase of a Brother MFC-L2730DW printer at the cost of £151.58 + VAT (incl Delivery) in accordance with Financial Standing Order 3.4, to replace the non functioning office printer
To consider the grant application submitted by All Saints Parish Church for a contribution of £3000 towards the cost of grounds maintenance of the churchyard and Millennium garden
To receive a report on progress of fund raising for the Path for Everyone project https://www.crowdfunder.co.uk/kirkbymoorside-path-for-everyone?fbclid=IwAR3VQ1SJoLVyjsiToPBTIk_rcUdC0f9yejOEKNORtmiTOPfMDQBmoZ04UJA
To receive information on the feasibility of the council's proposal to enter into negotiations with Ryedale District Council in respect of the future management of parking charges in Town Farm car park
Play Areas
1. Public Space Protection Orders
  1. To receive information setting out the determination that Public Space Protection Orders for the play areas would not be a proportionate response to the level of harm and nuisance being caused on the basis of data collected from Ryedale District Council's Idox system & North Yorkshire Police reports over a 3 year period
  2. To receive correspondence from a resident in respect of noise at the play areas
2. To note the purchase of two replacement toddler cradle swing seats at a cost of £359.50 + VAT (incl Delivery) in accordance with Financial Standing Order 3.4
3. Commemorative Tree Planting at Old Road play area
  1. To consider removal of the three tyre springers at Old Road play area and planting of suitably mature trees in commemoration of the lives lost to Covid-19
  2. To consider a ceiling budget of £1000 for the commemorative tree planting project
4. To consider the issue of dog fouling in the play areas and agree action as appropriate
Flood prevention in Kirby Mills
1. To receive information following the site visit with associated agencies on 16 April 2021
2. To receive information on the Environment Agency's Flood Warden scheme
Town Council Policies & Government Guidance
1. To receive the LGA Model Councillor Code of Conduct 2020
2. To note that legislation permitting remote meetings will not be extended beyond 7 May 2021 https://www.slcc.co.uk/government-confirms-remote-meetings-legislation-will-not-be-extended/
3. To receive the government's COVID-19: Guidance for the safe use of council buildings https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-council-buildings/covid-19-guidance-for-the-safe-use-of-council-buildings
4. To review the Council's delegated authorisation and consider any adjustments as appropriate
5. To receive the government's COVID-19: Guidance for managing playgrounds and outdoor gyms and agree any action as appropriate https://www.gov.uk/government/publications/covid-19-guidance-for-managing-playgrounds-and-outdoor-gyms
Ryedale District Council
1. To receive information on the Community Teams and an introduction from Karen Nattress, Community Council Officer
2. To receive an introduction from Adrian Hamilton, Town Centre Ambassador
3. To note the temporarily relocation of the recycling units from the layby on Westfields to Town Farm car park
Sports field
1. To receive the 2021/22 Levy calculations
2. To rescind the agreement to absorb the cost of utilities at the sports field now that government guidance permits access to the facilities (recorded at Minute 20017 dated 18 May 2020)
To elect four representative trustees of The United Charities Trust of Kirkbymoorside
To consider renewal of the 3 year maintenance contract for the Town Clock at an annual cost of £185.00 + VAT
To note that the Kirkbymoorside Post Office will relocate from 25 Market Place to 1 High Market Place on Friday 30 April 2021 https://www.postofficeviews.co.uk/national-consultation-team/kirkbymoorside-yo62-6aa-215349/results/kirkbymoorsideyo626aa-decision.pdf
To receive information of the Great British Spring Clean 28 May - 13 June 2021 and consider participation
To receive information from the Community Safety Officer for Ryedale District regarding the Police, Fire and Crime Commissioner's (PFCC) priorities to ensure people are safe in the community
To agree the date of the Annual Town Meeting
To receive the Town Clerk's Report
To receive the Town Mayor's Report
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
Questions to the Chair
To note the date of the next Ordinary Town Council meeting in Church House at 7pm on Monday 17 May 2021, the meeting will also be accessible via Zoom